Vendor Risk Assessment Questionnaire Template for Germany

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Key Requirements PROMPT example:

Vendor Risk Assessment Questionnaire

"I need a comprehensive Vendor Risk Assessment Questionnaire suitable for evaluating cloud service providers in the German banking sector, with particular emphasis on IT security controls and GDPR compliance requirements."

Document background

The Vendor Risk Assessment Questionnaire serves as a crucial tool for organizations operating under German jurisdiction to conduct thorough due diligence of their vendors and suppliers. This document is typically used during vendor onboarding processes and periodic reassessments, helping organizations meet their regulatory obligations under German and EU law. The questionnaire covers various risk domains including data protection (GDPR compliance), information security (IT-Sicherheitsgesetz 2.0), supply chain due diligence (LkSG), and general business continuity. It is designed to gather detailed information about a vendor's operations, controls, and compliance measures, enabling organizations to make informed decisions about vendor relationships while maintaining compliance with German regulatory requirements.

Suggested Sections

1. Introduction and Instructions: Guidelines for completing the questionnaire, including response deadlines, contact information, and confidentiality statements

2. Company Information: Basic vendor details including legal name, registration numbers, addresses, key contacts, and organizational structure

3. Business Overview: General information about the vendor's business, including years in operation, main services/products, and key markets

4. Financial Information: Assessment of vendor's financial stability, including financial statements, insurance coverage, and business continuity

5. Information Security: Evaluation of vendor's information security practices, policies, certifications, and incident response procedures

6. Data Protection and Privacy: Assessment of GDPR compliance, data handling practices, and privacy protection measures

7. Operational Controls: Review of operational processes, quality management systems, and service delivery capabilities

8. Regulatory Compliance: Verification of compliance with relevant laws, regulations, and industry standards

9. Risk Management: Assessment of vendor's risk management framework and mitigation strategies

10. Subcontractor Management: Information about the vendor's use and management of subcontractors

11. Certification and Declaration: Vendor's confirmation of the accuracy of provided information and agreement to terms

Optional Sections

1. Environmental, Social, and Governance (ESG): Assessment of vendor's sustainability practices and corporate responsibility - include for vendors where ESG impact is significant

2. Physical Security: Evaluation of physical security measures - include for vendors with physical access to facilities or handling physical assets

3. Cloud Services Security: Detailed assessment of cloud security measures - include for cloud service providers

4. Healthcare Data Handling: Specific requirements for handling medical data - include for vendors processing health-related information

5. Financial Services Compliance: Additional requirements for financial services vendors - include for vendors providing financial services

6. Product Security: Assessment of product security features - include for software/hardware vendors

7. Supply Chain Security: Detailed supply chain security assessment - include for manufacturers or distributors

Suggested Schedules

1. Technical Requirements Checklist: Detailed technical specifications and requirements that the vendor must confirm

2. Security Controls Framework: Specific security controls based on standards like ISO 27001 or BSI IT-Grundschutz

3. Incident Response Plan Template: Template for vendor to document their incident response procedures

4. Data Processing Agreement Template: Standard DPA template for vendors processing personal data

5. Compliance Certification List: List of required certifications and compliance documents to be provided

6. Risk Rating Matrix: Framework for evaluating and scoring vendor responses

7. Service Level Requirements: Specific service levels and performance metrics applicable to the vendor

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Financial Services

Healthcare

Technology

Manufacturing

Retail

Professional Services

Telecommunications

Energy and Utilities

Transportation and Logistics

Insurance

Education

Public Sector

Pharmaceuticals

Construction

Media and Entertainment

Relevant Teams

Procurement

Vendor Management

Information Security

Risk Management

Legal

Compliance

Data Protection

IT Security

Supply Chain

Operations

Internal Audit

Quality Assurance

Information Technology

Finance

Relevant Roles

Procurement Manager

Vendor Risk Manager

Information Security Officer

Data Protection Officer

Compliance Officer

Risk Management Director

IT Security Manager

Legal Counsel

Supply Chain Manager

Operations Director

Chief Information Security Officer

Chief Risk Officer

Sourcing Manager

Contract Manager

Business Continuity Manager

Quality Assurance Manager

Information Technology Director

Internal Audit Manager

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