Supplier Security Assessment Questionnaire Template for Germany

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Key Requirements PROMPT example:

Supplier Security Assessment Questionnaire

"I need a comprehensive Supplier Security Assessment Questionnaire for evaluating fintech vendors who will handle sensitive financial data, ensuring compliance with German banking regulations and GDPR, with extra emphasis on cloud security and data encryption requirements for implementation by March 2025."

Document background

The Supplier Security Assessment Questionnaire is a critical tool for organizations operating in Germany to evaluate and manage third-party security risks. This document is typically used during vendor onboarding processes or periodic assessments of existing suppliers, ensuring compliance with German regulations such as the IT Security Act 2.0, BDSG, and EU GDPR. The questionnaire covers various aspects of security including information security management, data protection, physical security, access controls, and incident management. It is particularly important for organizations handling sensitive data or operating in regulated industries, where supplier security assessment is mandated by law. The document helps organizations meet their due diligence obligations under German supply chain laws while providing a standardized approach to evaluating supplier security capabilities and compliance.

Suggested Sections

1. Introduction and Purpose: Explains the purpose of the questionnaire and its importance in supplier assessment

2. Instructions for Completion: Detailed guidance on how to complete the questionnaire, including response requirements and submission process

3. Company Information: Basic information about the supplier organization, including legal entity details, contact information, and business overview

4. Information Security Management: Assessment of the supplier's information security management system, policies, and certifications

5. Data Protection and Privacy: Questions regarding GDPR compliance and data protection measures

6. Physical Security: Assessment of physical security measures at supplier facilities

7. Access Control and Identity Management: Evaluation of logical access controls and identity management practices

8. Network Security: Assessment of network security architecture and controls

9. Systems Security: Evaluation of system-level security controls and configurations

10. Incident Management: Assessment of security incident response procedures and capabilities

11. Business Continuity: Evaluation of business continuity and disaster recovery plans

12. Third-Party Risk Management: Assessment of how the supplier manages their own third-party risks

13. Compliance and Certification: Questions about regulatory compliance and security certifications

Optional Sections

1. Cloud Security: Specific section for suppliers providing cloud services, addressing cloud-specific security controls

2. Financial Services Requirements: Additional requirements specific to financial services industry suppliers

3. Healthcare Data Protection: Specific requirements for suppliers handling healthcare data

4. Critical Infrastructure Protection: Additional requirements for suppliers providing services to critical infrastructure

5. Software Development Security: For suppliers providing software development services, addressing secure development practices

6. IoT Security: Specific requirements for suppliers providing IoT devices or services

7. AI/ML Security: Security requirements specific to artificial intelligence and machine learning services

Suggested Schedules

1. Schedule A - Technical Requirements Matrix: Detailed technical security requirements with compliance indicators

2. Schedule B - Required Certifications: List of required security certifications and standards

3. Schedule C - Incident Response Plan Template: Template for documenting incident response procedures

4. Schedule D - Data Processing Agreement: Standard data processing agreement as per GDPR requirements

5. Schedule E - Security Controls Checklist: Detailed checklist of required security controls

6. Appendix 1 - Glossary: Definitions of technical terms and abbreviations used in the questionnaire

7. Appendix 2 - Supporting Documentation Requirements: List of required supporting documents and evidence

8. Appendix 3 - Scoring Methodology: Explanation of how responses will be evaluated and scored

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Confidential Information
Personal Data
Processing
Data Controller
Data Processor
Security Incident
Data Breach
Critical Infrastructure
Information Security Management System (ISMS)
Security Controls
Access Control
Authentication
Authorization
Business Continuity Plan
Disaster Recovery Plan
Risk Assessment
Third Party
Sub-processor
Technical and Organizational Measures
Sensitive Data
Cloud Services
Data Center
Network Security
Encryption
Multi-Factor Authentication
Incident Response Plan
Patch Management
Vulnerability Assessment
Penetration Testing
Audit Trail
Security Policy
Data Protection Impact Assessment
Compliance
Service Level Agreement
Business Impact Analysis
Identity Management
Access Management
Change Management
Asset Management
Security Architecture
Physical Security
Cyber Security
Information Assets
Data Classification
Risk Treatment
Security Governance
Supplier
Assessment Period
Remediation Plan
Audit Rights
Regulatory Requirements
Data Protection Officer
Information Security Officer

Clauses

Relevant Industries

Information Technology

Financial Services

Healthcare

Manufacturing

Retail

Telecommunications

Energy and Utilities

Transportation and Logistics

Professional Services

Public Sector

Critical Infrastructure

Defense

Insurance

Pharmaceuticals

Automotive

Relevant Teams

Information Security

Procurement

Vendor Management

Risk Management

Compliance

Legal

IT Operations

Data Protection

Internal Audit

Supply Chain Management

Information Technology

Security Operations

Third Party Risk Management

Relevant Roles

Chief Information Security Officer (CISO)

Data Protection Officer

Vendor Management Officer

Procurement Manager

IT Security Manager

Risk Management Director

Compliance Officer

Information Security Analyst

Third-Party Risk Manager

Security Compliance Manager

IT Audit Manager

Supply Chain Manager

Legal Counsel

Privacy Officer

Security Operations Manager

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