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Task Risk Assessment Matrix

Task Risk Assessment Matrix Template for Germany

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Key Requirements PROMPT example:

Task Risk Assessment Matrix

"I need a Task Risk Assessment Matrix for our new automated manufacturing line being installed in March 2025, focusing on robotic assembly operations and human-machine interactions, compliant with German workplace safety regulations and including specific assessments for collaborative robots."

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Document background
The Task Risk Assessment Matrix is a fundamental workplace safety document required under German occupational safety legislation, particularly the Arbeitsschutzgesetz (ArbSchG) and related regulations. This document should be used whenever new tasks are introduced, existing processes are modified, or during regular safety reviews as mandated by German law. It provides a structured approach to identifying potential hazards, assessing their risks, and implementing appropriate control measures. The matrix includes comprehensive information about task-specific hazards, probability and severity assessments, existing and required control measures, and action plans for risk mitigation. It serves as both a legal compliance document and a practical tool for maintaining workplace safety standards across all organizational levels.
Suggested Sections

1. Document Control Information: Document version, date, responsible persons, and revision history

2. Introduction and Scope: Purpose of the risk assessment matrix and its scope of application

3. Task Identification: Detailed description of the tasks being assessed, including location, frequency, and personnel involved

4. Hazard Identification: Systematic listing of all potential hazards associated with each task

5. Risk Assessment Methodology: Explanation of risk rating criteria, probability and severity scales, and risk calculation method

6. Current Control Measures: Existing safety measures and controls already in place

7. Risk Evaluation: Assessment of risks considering likelihood and severity, including risk matrix visualization

8. Additional Control Measures: Recommended new or enhanced control measures to reduce risks to acceptable levels

9. Action Plan: Implementation timeline for additional control measures, including responsibilities and deadlines

10. Monitoring and Review: Schedule and procedures for regular review and updating of the risk assessment

Optional Sections

1. Industry-Specific Hazards: Additional section for industries with unique hazards (e.g., chemical, construction, healthcare)

2. Emergency Response Procedures: Include when tasks involve high-risk activities requiring specific emergency protocols

3. Training Requirements: Detailed section on training needs when tasks require special qualifications or certifications

4. Environmental Impact Assessment: For tasks with potential environmental impacts

5. Personal Protective Equipment (PPE) Matrix: Detailed PPE requirements when multiple types of protection are needed

6. Contractor Management: Include when tasks involve external contractors or service providers

Suggested Schedules

1. Schedule 1: Risk Matrix Template: Standard risk assessment matrix template with probability and severity scales

2. Schedule 2: Hazard Checklist: Comprehensive checklist of potential hazards by category

3. Schedule 3: Control Measure Hierarchy: Hierarchy of controls with examples and implementation guidance

4. Schedule 4: Task Breakdown Sheets: Detailed step-by-step breakdown of complex tasks

5. Schedule 5: Incident Report Form: Template for reporting incidents and near-misses

6. Appendix A: Legal Requirements Reference: Summary of relevant German legal requirements and standards

7. Appendix B: Risk Assessment Examples: Sample completed risk assessments for common tasks

8. Appendix C: Review Log: Documentation of risk assessment reviews and updates

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Gefährdung (Hazard)
Gefährdungsbeurteilung (Risk Assessment)
Restrisiko (Residual Risk)
Schutzmaßnahmen (Protective Measures)
Arbeitsbereich (Work Area)
Arbeitsablauf (Work Process)
Unterweisung (Instruction)
Gefährdungsfaktor (Risk Factor)
Wahrscheinlichkeit (Probability)
Schadensschwere (Severity)
Risikoklasse (Risk Class)
Verantwortliche Person (Responsible Person)
Persönliche Schutzausrüstung (Personal Protective Equipment)
Sicherheitsfachkraft (Safety Specialist)
Kontrollmaßnahmen (Control Measures)
Arbeitsschutzausschuss (Occupational Safety Committee)
Gefährliche Arbeitsstoffe (Hazardous Materials)
Erste-Hilfe-Maßnahmen (First Aid Measures)
Sicherheitskennzeichnung (Safety Signage)
Notfallplan (Emergency Plan)
Arbeitsmedizinische Vorsorge (Occupational Health Prevention)
Überwachungspflicht (Monitoring Obligation)
Dokumentationspflicht (Documentation Requirement)
Prüfintervall (Inspection Interval)
Grenzwert (Limit Value)
Clauses
Document Control
Scope and Purpose
Roles and Responsibilities
Risk Assessment Methodology
Hazard Identification
Risk Evaluation
Control Measures
Implementation Requirements
Training and Competency
Emergency Procedures
Documentation Requirements
Review and Monitoring
Compliance Obligations
Reporting Requirements
Communication Procedures
Equipment Safety
Personal Protective Equipment
Workplace Environment
First Aid Provisions
Incident Management
Quality Control
Record Keeping
Audit Requirements
Modification Procedures
Relevant Industries

Manufacturing

Construction

Healthcare

Chemical Industry

Logistics and Transportation

Mining

Energy

Automotive

Aerospace

Food Processing

Pharmaceuticals

Agriculture

Waste Management

Education

Research and Development

Retail

Hospitality

Relevant Teams

Health & Safety

Operations

Quality Assurance

Maintenance

Production

Human Resources

Compliance

Risk Management

Environmental Health

Facility Management

Project Management

Training & Development

Legal

Employee Relations

Occupational Health

Relevant Roles

Health and Safety Manager

Risk Assessment Specialist

Operations Manager

Facility Manager

Production Supervisor

Quality Control Manager

Maintenance Manager

Department Head

Safety Engineer

Compliance Officer

Environmental Health Officer

Process Safety Manager

Occupational Health Nurse

Plant Manager

Project Manager

Training Coordinator

Human Resources Manager

Industries
Arbeitsschutzgesetz (ArbSchG): German Occupational Safety and Health Act - The fundamental law governing workplace safety and health protection, requiring employers to assess risks and document safety measures
Betriebssicherheitsverordnung (BetrSichV): Ordinance on Industrial Safety and Health - Regulates the provision and use of work equipment and the operation of systems requiring monitoring
Arbeitsstättenverordnung (ArbStättV): Workplace Ordinance - Specifies requirements for workplace design and safety conditions in the work environment
DGUV Vorschrift 1: German Social Accident Insurance Regulation - Principles of Prevention, providing specific guidelines for risk assessment and preventive measures
Gefahrstoffverordnung (GefStoffV): Hazardous Substances Ordinance - Regulates the handling of hazardous materials and required risk assessments for such substances
EU Framework Directive 89/391/EEC: European framework directive on workplace safety, implemented in German law, establishing basic principles for risk assessment and prevention
ASR A1.3: Technical Rules for Workplaces - Safety and Health Signs, specifying requirements for safety signage in risk communication
Dokumentationspflichten nach §6 ArbSchG: Documentation Requirements under Section 6 of the Occupational Safety Act, specifying how risk assessments must be documented
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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