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Request For Proposal With Dialogue
"I need a Request For Proposal With Dialogue under German law for procuring a new municipal IT infrastructure system, including cloud migration services and cybersecurity solutions, with the dialogue phase to commence in March 2025."
1. Introduction and General Information: Overview of the contracting authority and the procurement procedure
2. Subject Matter of Procurement: Detailed description of the goods, services, or works being procured
3. Procurement Process Overview: Description of the competitive dialogue process, including phases and timelines
4. Qualification Requirements: Minimum requirements for potential bidders, including technical and financial capabilities
5. Dialogue Phase Procedures: Rules and procedures for conducting the dialogue, including confidentiality provisions
6. Proposal Submission Requirements: Detailed instructions for final proposal submission after dialogue phase
7. Evaluation Criteria: Transparent criteria and methodology for evaluating proposals
8. Contract Award Procedure: Process for final selection and contract award
9. Legal and Administrative Provisions: Legal framework, applicable laws, and administrative requirements
10. Communication Procedures: Protocol for communications between contracting authority and participants
1. Innovation Partnership Provisions: Include when the procurement involves development of innovative solutions
2. Intellectual Property Rights: Include when the procurement involves creation or transfer of intellectual property
3. Environmental Requirements: Include when specific environmental criteria or standards apply
4. Social Responsibility Requirements: Include when social criteria or standards are part of the evaluation
5. Consortium Requirements: Include when consortium bids are permitted
6. Subcontracting Provisions: Include when subcontracting is permitted or restricted
7. Security Requirements: Include for procurements involving sensitive information or security considerations
1. Technical Specifications: Detailed technical requirements and specifications for the procurement
2. Dialogue Phase Schedule: Detailed timeline and logistics for the dialogue phase
3. Price Schedule Template: Standardized format for submission of pricing information
4. Qualification Forms: Templates for submitting qualification information
5. Draft Contract Terms: Proposed contract terms for discussion during dialogue
6. Evaluation Matrix: Detailed breakdown of evaluation criteria and scoring methodology
7. Compliance Matrix: Template for demonstrating compliance with requirements
8. Required Certifications: List and forms for required certifications
9. Confidentiality Agreement: Template for confidentiality agreements during dialogue phase
10. Process Flow Diagrams: Visual representations of the procurement and dialogue process
Authors
Participant
Bidder
Dialogue Phase
Final Tender
Technical Specifications
Evaluation Criteria
Confidential Information
Intellectual Property Rights
Contract Notice
Selection Criteria
Award Criteria
Preliminary Technical Solution
Dialogue Protocol
Minimum Requirements
Technical Dialogue
Commercial Dialogue
Legal Dialogue
Solution Variant
Procurement Documents
Qualification Requirements
Tender Documentation
Deadline for Submission
Evaluation Committee
Clarification Meeting
Competitive Dialogue Process
Best and Final Offer (BAFO)
Technical Solution
Project Schedule
Contractual Terms
Compliance Requirements
Due Diligence
Tender Security
Performance Security
Contract Award Notice
Standstill Period
Procurement Procedure
Technical Requirements
Quality Standards
Evaluation Methodology
Authorized Representative
Legal Framework
Procurement Process Overview
Qualification Requirements
Dialogue Phase Procedures
Confidentiality
Intellectual Property Rights
Communication Protocols
Technical Requirements
Performance Standards
Evaluation Criteria
Proposal Submission Requirements
Price and Payment Terms
Contract Award Process
Liability and Indemnification
Force Majeure
Dispute Resolution
Governing Law and Jurisdiction
Anti-Corruption and Compliance
Environmental Requirements
Social Responsibility
Quality Assurance
Data Protection
Security Requirements
Insurance Requirements
Timeline and Deadlines
Modification Procedures
Termination Rights
Consortium Requirements
Subcontracting Provisions
Language Requirements
Document Hierarchy
Publicity and Announcements
Costs and Expenses
Warranties and Representations
Public Infrastructure
Information Technology
Defense and Security
Healthcare
Transportation
Energy and Utilities
Environmental Services
Construction
Research and Development
Telecommunications
Urban Development
Education
Procurement
Legal
Finance
Technical Operations
Project Management
Compliance
Risk Management
Commercial Operations
Business Development
Public Affairs
Procurement Manager
Project Director
Legal Counsel
Technical Director
Bid Manager
Compliance Officer
Contract Manager
Chief Financial Officer
Technical Specialist
Risk Manager
Commercial Director
Public Sector Procurement Officer
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