Employment Intake Form Template for Germany

Create a bespoke document in minutes,  or upload and review your own.

4.6 / 5
4.8 / 5

Let's create your Employment Intake Form

Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.

Get your first 2 documents free

Your data doesn't train Genie's AI

You keep IP ownership of your information

Key Requirements PROMPT example:

Employment Intake Form

"I need a comprehensive Employment Intake Form for my tech startup in Berlin, compliant with German law and GDPR, with additional sections for remote work arrangements and IT equipment assignment as we're planning to hire 20 software developers starting March 2025."

Document background
The Employment Intake Form is a fundamental document used at the commencement of any employment relationship in Germany. It serves as the primary tool for collecting necessary employee information in compliance with German labor law, including the Notification Act (NachwG), Federal Data Protection Act (BDSG), and GDPR. The form must be completed by all new employees and includes sections for personal information, employment details, tax classification, social security information, and various required declarations and consents. It supports proper documentation requirements, enables correct payroll processing, and ensures compliance with German workplace regulations. This standardized intake process helps organizations maintain consistent records while meeting their legal obligations under German employment law.
Suggested Sections

1. Personal Information: Basic employee details including full name, date of birth, address, contact information, and nationality/work permit status

2. Employment Details: Start date, position title, department, reporting line, workplace location, and type of employment (full-time/part-time)

3. Compensation Information: Salary details, payment method, bank account information, tax ID, and social security number

4. Working Time: Agreed working hours, schedule, break times, and any shift work arrangements

5. Emergency Contact: Emergency contact details including name, relationship, and contact information

6. Tax Classification: Tax class, children allowances, religious denomination for church tax, and other tax-relevant information

7. Social Security Information: Health insurance provider, previous social security number, pension insurance details

8. Data Protection Declaration: GDPR-compliant declaration regarding the collection and processing of personal data

9. Employee Confirmation: Employee signature section confirming the accuracy of provided information

Optional Sections

1. Previous Employment History: Section for collecting information about previous employers and positions, relevant for specific roles or seniority levels

2. Professional Qualifications: Section for educational background and professional certifications, used when relevant for the position

3. Company Benefits Selection: Options for available company benefits, used when the company offers flexible benefit packages

4. Vehicle Information: Details about company car or parking requirements, used when relevant to the position

5. IT Systems Access: Required system access and equipment requests, used for roles requiring specific IT resources

6. Additional Allowances: Information about special allowances or benefits, used when applicable to the position

Suggested Schedules

1. Documentation Checklist: List of required documents to be submitted with the form (ID, qualifications, work permit, etc.)

2. Data Privacy Notice: Detailed information about data protection rights and company data handling practices

3. Company Policies Acknowledgment: List of company policies the employee needs to review and acknowledge

4. Benefits Overview: Summary of company benefits and eligibility criteria

5. Required Certificates: List of certificates or qualifications that need to be submitted for the specific role

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Clauses
Relevant Industries

Manufacturing

Technology

Financial Services

Healthcare

Retail

Professional Services

Education

Construction

Hospitality

Transportation

Energy

Telecommunications

Media and Entertainment

Real Estate

Automotive

Pharmaceutical

Agriculture

Public Sector

Non-Profit Organizations

Research and Development

Relevant Teams

Human Resources

Payroll

Legal

Compliance

Data Protection

Finance

Operations

Employee Relations

Recruitment

Personnel Administration

Relevant Roles

Human Resources Manager

HR Business Partner

Payroll Manager

Recruitment Specialist

HR Administrator

HR Director

Personnel Officer

Compliance Officer

Data Protection Officer

HR Operations Manager

Onboarding Specialist

HR Coordinator

Employment Law Specialist

HR Systems Administrator

Benefits Administrator

Industries
German Civil Code (Bürgerliches Gesetzbuch - BGB): Sections 611-630 govern employment contracts and basic employment relationships, including contract terms, notice periods, and general obligations of both parties
General Equal Treatment Act (Allgemeines Gleichbehandlungsgesetz - AGG): Ensures non-discrimination in employment and sets requirements for equal treatment in hiring processes and employment relationships
Federal Data Protection Act (Bundesdatenschutzgesetz - BDSG): Regulates the collection and processing of personal data, working in conjunction with GDPR for employee data protection
Working Hours Act (Arbeitszeitgesetz - ArbZG): Regulates maximum working hours, break periods, and rest periods that need to be documented in employment records
Social Security Code (Sozialgesetzbuch - SGB): Covers social security registration requirements and insurance obligations that need to be documented for new employees
Minimum Wage Act (Mindestlohngesetz - MiLoG): Sets requirements for minimum wage documentation and compliance in employment records
Works Constitution Act (Betriebsverfassungsgesetz - BetrVG): Relevant for employee representation rights and works council involvement in employment processes
Notification Act (Nachweisgesetz - NachwG): Specifies the essential working conditions that must be documented in writing for employees
EU General Data Protection Regulation (GDPR): Provides overarching requirements for collecting and processing personal data, including employee information
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

Find the exact document you need

Content Intake Form

A German law-compliant form for structured content submission and intake, addressing data protection and intellectual property requirements.

find out more

General Client Intake Form

A German law-compliant client intake form for collecting and processing client information while meeting GDPR and regulatory requirements.

find out more

Virtual Assistant Client Intake Form

A German law-compliant intake form for virtual assistant services, covering client information, service requirements, and data protection provisions.

find out more

Health Intake Form

A GDPR-compliant German Health Intake Form for collecting patient medical information and treatment consent, designed to meet German healthcare documentation requirements.

find out more

Accounting Client Intake Form

German-compliant accounting client intake form for establishing professional accounting service relationships, meeting German regulatory and EU data protection requirements.

find out more

Real Estate Client Intake Form

A German-compliant real estate client intake form for collecting essential client information and property requirements, adhering to local property laws and GDPR.

find out more

Inventory Intake Form

A German law-compliant document for recording and tracking inventory items, meeting HGB and tax documentation requirements.

find out more

Real Estate Buyer Intake Form

A standardized German real estate buyer information collection form that complies with German property law and anti-money laundering regulations.

find out more

Financial Intake Form

German-law compliant financial intake form for collecting essential customer information and ensuring regulatory compliance in financial services provision.

find out more

Creative Intake Form

A German law-compliant intake form for creative projects that establishes project parameters, rights, and deliverables while ensuring legal protection for all parties.

find out more

Esthetician Client Intake Form

A GDPR-compliant client intake and consent form for esthetic services in Germany, collecting essential client information and medical history while meeting German regulatory requirements.

find out more

Lead Intake Form

A GDPR-compliant Lead Intake Form for use in Germany, designed to capture potential customer information while adhering to German data protection laws.

find out more

Employment Intake Form

A German-compliant Employment Intake Form for collecting essential new employee information and consents, adhering to German labor law and data protection requirements.

find out more

Vendor Intake Form

A German law-compliant form for collecting and verifying essential vendor information and credentials for business relationship establishment.

find out more

Procurement Intake Form

A German law-compliant intake form used to initiate and document procurement requests, capturing essential procurement information and approvals.

find out more

Patient Intake Form

A GDPR-compliant German Patient Intake Form for collecting essential medical and personal information in healthcare settings, adhering to German healthcare regulations.

find out more

Download our whitepaper on the future of AI in Legal

By providing your email address you are consenting to our Privacy Notice.
Thank you for downloading our whitepaper. This should arrive in your inbox shortly. In the meantime, why not jump straight to a section that interests you here: https://www.genieai.co/our-research
Oops! Something went wrong while submitting the form.

Genie’s Security Promise

Genie is the safest place to draft. Here’s how we prioritise your privacy and security.

Your documents are private:

We do not train on your data; Genie’s AI improves independently

All data stored on Genie is private to your organisation

Your documents are protected:

Your documents are protected by ultra-secure 256-bit encryption

Our bank-grade security infrastructure undergoes regular external audits

We are ISO27001 certified, so your data is secure

Organizational security

You retain IP ownership of your documents

You have full control over your data and who gets to see it

Innovation in privacy:

Genie partnered with the Computational Privacy Department at Imperial College London

Together, we ran a £1 million research project on privacy and anonymity in legal contracts

Want to know more?

Visit our Trust Centre for more details and real-time security updates.