Employment Intake Form Template for Australia

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Key Requirements PROMPT example:

Employment Intake Form

"I need an Employment Intake Form for a medium-sized technology company in Sydney, with specific sections for handling remote work arrangements and international contractor details, to be implemented by March 2025."

Document background

The Employment Intake Form is a crucial document used during the employee onboarding process in Australian organizations. It serves as the primary tool for collecting essential information required to establish an employment relationship and ensure compliance with Australian employment laws. The form typically includes sections for personal information, tax details, superannuation choices, emergency contacts, and work rights verification. It is designed to meet requirements under various Australian legislation, including the Fair Work Act 2009, Privacy Act 1988, and relevant tax and superannuation laws. This document should be completed by all new employees prior to or upon commencement of employment, and the information collected is used by HR, payroll, and other relevant departments to set up necessary employment arrangements and maintain required records.

Suggested Sections

1. Personal Information: Basic details including full name, date of birth, contact information, and residential address

2. Emergency Contact Details: Names and contact information for primary and secondary emergency contacts

3. Employment Details: Position title, department, start date, employment status (full-time/part-time/casual)

4. Tax Information: Tax File Number declaration and tax status information

5. Banking Details: Bank account information for salary payments

6. Superannuation Information: Choice of superannuation fund and relevant account details

7. Citizenship/Work Rights: Australian citizenship status or visa information confirming right to work

8. Qualifications and Certifications: Relevant educational qualifications and professional certifications

Optional Sections

1. Health Information: Medical conditions or disabilities requiring workplace accommodation - include only if relevant to the role or when specific accommodations are needed

2. Professional Memberships: Details of relevant professional associations and memberships - include for professional or regulated roles

3. Vehicle Information: Driver's license and vehicle details - include if role involves driving or company vehicle use

4. Working with Children Check: Working with Children Check details - include for roles involving contact with minors

5. Security Clearance: Security clearance information - include for roles requiring specific security credentials

Suggested Schedules

1. Schedule A - Position Description: Detailed description of the role and responsibilities

2. Schedule B - Employee Acknowledgment: Declaration confirming the accuracy of provided information and consent for information use

3. Appendix 1 - Required Documentation Checklist: List of documents employee needs to provide (e.g., ID, certificates, visas)

4. Appendix 2 - Privacy Notice: Information about how the employee's personal data will be collected, used, and stored

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Healthcare

Education

Financial Services

Technology

Manufacturing

Retail

Professional Services

Construction

Mining

Hospitality

Government

Non-Profit

Transportation

Agriculture

Media and Entertainment

Relevant Teams

Human Resources

People and Culture

Payroll

Operations

Administration

Compliance

Legal

Finance

Relevant Roles

HR Manager

HR Coordinator

Recruitment Manager

Payroll Officer

HR Business Partner

Office Manager

Operations Manager

HR Administrator

People and Culture Manager

Compliance Officer

HR Director

Personnel Administrator

Onboarding Specialist

HR Generalist

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Authors

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