Employment Intake Form Template for India

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Key Requirements PROMPT example:

Employment Intake Form

"I need a standard Employment Intake Form for my IT services company in Bangalore, compliant with Indian labor laws, that includes sections for technical skills assessment and remote work preferences, to be implemented by March 2025."

Document background

The Employment Intake Form is a mandatory document used during the employee onboarding process in India, designed to collect comprehensive information about new hires while ensuring compliance with local labor laws and regulations. This form serves as the primary source of employee information for various statutory requirements, internal records, and benefit administration. It must be completed by all new employees before or upon joining the organization and typically includes sections for personal information, employment history, educational qualifications, statutory declarations, and required document submissions. The form's structure and content align with Indian employment legislation, including requirements under the Industrial Employment Act, Provident Fund regulations, and other relevant labor laws.

Suggested Sections

1. Personal Information: Basic details including name, contact information, address, date of birth, and government-issued IDs

2. Educational Background: Academic qualifications, professional certifications, and relevant training

3. Employment History: Previous work experience, roles, responsibilities, and reason for leaving previous employment

4. Position Details: Job title, department, reporting manager, and work location

5. Emergency Contact Information: Names and contact details of emergency contacts

6. Bank Account Details: Banking information for salary disbursement

7. Statutory Declarations: PF, ESI, and other mandatory declarations under Indian labor laws

8. Document Checklist: List of required documents to be submitted with the form

9. Medical Information: Basic health information and any relevant medical conditions

10. Declaration and Signature: Employee's confirmation of information accuracy and consent for verification

Optional Sections

1. Visa/Work Permit Details: For foreign nationals, details of work authorization and residency status

2. Previous Government Service: For employees with prior government service experience

3. Professional References: When additional verification of employment history is required

4. Dependent Information: For enrollment in company insurance and benefits programs

5. Specialized Skills: For technical or specialized positions requiring specific skill documentation

6. Background Check Authorization: For positions requiring additional security clearance

7. Relocation Information: For employees requiring relocation assistance

Suggested Schedules

1. Schedule A - Required Document Copies: Detailed list of document copies to be attached with the form

2. Schedule B - Job Description: Detailed description of role, responsibilities, and expectations

3. Schedule C - Company Policies Acknowledgment: List of company policies that the employee must read and acknowledge

4. Appendix 1 - Statutory Benefits Form: Forms for PF, ESI, and other statutory benefits nomination

5. Appendix 2 - Medical Insurance Declaration: Health insurance enrollment and declaration forms

6. Appendix 3 - Code of Conduct: Company's code of conduct and ethics policies

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Information Technology

Manufacturing

Healthcare

Financial Services

Retail

Education

Professional Services

Telecommunications

Construction

Hospitality

Automotive

Pharmaceutical

Media and Entertainment

Real Estate

Energy and Utilities

Relevant Teams

Human Resources

Legal

Compliance

Administration

People Operations

Talent Acquisition

Employee Relations

HR Operations

HR Information Systems

Benefits Administration

Relevant Roles

Human Resources Manager

HR Director

Recruitment Specialist

HR Business Partner

Talent Acquisition Manager

HR Operations Manager

Onboarding Specialist

HR Administrator

HR Coordinator

Legal Counsel

Compliance Officer

HR Information Systems Manager

Benefits Administrator

Employee Relations Manager

HR Analytics Manager

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