Basic Reference Letter From Employer Template for Germany

The Basic Reference Letter From Employer (Arbeitszeugnis) is a fundamental document in German employment law, serving as an official record of an individual's employment history and performance. Every employee in Germany has a legal right to receive this document upon termination of their employment relationship, regardless of the reason for departure or the duration of employment. The letter must be issued on company letterhead and include specific details about the employment period, job responsibilities, performance evaluation, and behavioral assessment. It follows strict conventions regarding language and format, using standardized phrases that have specific meanings within the German business context. The document plays a crucial role in future employment opportunities, as it is commonly requested by potential employers during job applications. German labor courts have established detailed requirements for these letters, ensuring they maintain a balance between truthfulness and benevolence.

1. Company Letterhead: Official company letterhead with full company details including name, address, and contact information

2. Title: Clear identification as 'Employment Reference Letter' (Arbeitszeugnis)

3. Personal Information: Employee's full name, date of birth, and position held

4. Employment Duration: Precise start and end dates of employment

5. Job Description: Detailed description of main responsibilities and duties

6. Performance Assessment: Evaluation of work quality, knowledge, capabilities, and achievement of objectives

7. Conduct Evaluation: Assessment of behavior towards superiors, colleagues, and clients/customers

8. Reason for Departure: Brief statement of reason for leaving (ensuring positive formatting)

9. Closing Formula: Standard closing including future wishes and gratitude expression

10. Date and Signature: Current date and signature of authorized representative with their position