Authorisation Letter On Behalf Of Company Template for Germany

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Key Requirements PROMPT example:

Authorisation Letter On Behalf Of Company

"I need an Authorization Letter on Behalf of Company for our Sales Director to represent our German GmbH at trade fairs and sign distribution agreements valued up to €500,000 from January 1, 2025, to December 31, 2025."

Document background
An Authorization Letter On Behalf Of Company is a crucial business document used in the German legal context when a company needs to delegate specific powers to an individual to act on its behalf. This document is particularly important in situations where company representatives cannot personally handle all business matters and need to authorize others to act for the company. The letter must comply with German legal requirements, including the German Civil Code (BGB) provisions on representation and the Commercial Code (HGB) regulations on business communications. It specifies the authorized person's powers, limitations, duration of authority, and includes mandatory company information as required by German law. The document is commonly used for various purposes, from handling specific transactions to representing the company in broader business dealings.
Suggested Sections

1. Company Details: Full legal name, registration number, registered address, and legal form of the company (mandatory information under HGB §37)

2. Date and Place: Current date and place of issuance of the authorization letter

3. Authorized Person Details: Full name, address, and identification details of the person being authorized

4. Scope of Authorization: Clear and specific description of the powers being granted and activities authorized

5. Duration: Time period for which the authorization is valid, including start date and end date if applicable

6. Signature Block: Space for signature(s) of authorized company representative(s), including their names and positions

Optional Sections

1. Substitute Authorization Rights: Section specifying whether the authorized person may delegate their authority to others (Untervollmacht)

2. Revocation Clause: Specific terms under which the authorization can be revoked before its expiration

3. Governing Law: Explicit statement of applicable law, recommended for international contexts

4. Limitations: Any specific restrictions or limitations on the granted authority

5. Multiple Representative Requirements: Requirements for joint representation if applicable

6. Compliance Requirements: Specific compliance obligations the authorized person must follow

Suggested Schedules

1. Detailed Scope of Authority: Comprehensive list of specific actions and transactions the authorized person may undertake

2. Company Resolution: Copy of the company resolution authorizing the issuance of this power of attorney

3. Proof of Authority: Evidence of the signing representative's authority to act for the company (e.g., extract from commercial register)

4. Specimen Signature: Sample signature of the authorized person for verification purposes

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Relevant Industries

Banking and Financial Services

Manufacturing

Retail

Professional Services

Technology

Healthcare

Real Estate

Construction

Import/Export

Logistics

Energy

Telecommunications

Consulting

Insurance

Relevant Teams

Legal

Compliance

Corporate Governance

Executive Management

Administration

Operations

Finance

Corporate Secretariat

Risk Management

International Business

Relevant Roles

Chief Executive Officer

Managing Director

Board Member

General Counsel

Legal Director

Company Secretary

Head of Compliance

Chief Financial Officer

Operations Director

Department Head

Regional Manager

Country Manager

Authorized Representative

Power of Attorney Holder

Senior Legal Counsel

Corporate Governance Officer

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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