Affidavit For Lost Documents Template for Germany

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Key Requirements PROMPT example:

Affidavit For Lost Documents

"I need an Affidavit for Lost Documents under German law to declare the loss of my university degree certificates during a move in January 2025, which will be submitted to potential employers and the university for obtaining duplicates."

Document background
An Affidavit For Lost Documents is a crucial legal instrument used when important documents have been lost, stolen, or destroyed. This document, governed by German law, particularly the Bürgerliches Gesetzbuch (BGB) and Beurkundungsgesetz (BeurkG), serves as an official sworn statement detailing the circumstances of document loss and attempts to locate them. It is commonly required by institutions such as banks, government offices, and educational institutions when requesting replacement documents or as temporary proof of the original documents' existence. The affidavit must be notarized and includes specific details about the lost documents, the circumstances of their loss, and a declaration of truth under penalty of perjury.
Suggested Sections

1. Title and Declaration: Formal title of the document and opening declaration stating this is an affidavit, including the deponent's full legal name and address

2. Document Details: Specific details of the lost document(s) including type, issuing authority, reference numbers, and date of issuance

3. Circumstances of Loss: Detailed explanation of when and how the document(s) were lost or destroyed, including the date, location, and context

4. Search Efforts: Description of all attempts made to locate the missing document(s) and steps taken to search for them

5. Previous Usage: Statement about how the document(s) were used and stored before the loss

6. Impact Statement: Explanation of why replacement documents are needed and their importance

7. Verification Statement: Declaration that the statements made are true and accurate, with acknowledgment of legal consequences for false statements

8. Notarization Block: Space for notary's official certification, stamps, and signatures as required under German law

Optional Sections

1. Police Report Reference: Section referencing police report details if a report was filed for lost/stolen documents

2. Witness Statement: Additional verification from witnesses who can confirm circumstances of loss, if any

3. Previous Replacement Attempts: Description of any previous attempts to replace the documents through other means

4. Additional Identity Verification: Extra identification details if required by specific institutions

5. Translation Certificate: Required when the affidavit needs to be used in non-German speaking jurisdictions

Suggested Schedules

1. Schedule A - Document Details: Detailed list and descriptions of all lost documents including all known reference numbers and dates

2. Schedule B - Supporting Evidence: Copies of any supporting documents such as police reports, correspondence with authorities, or other relevant evidence

3. Schedule C - Identity Documents: Copies of current valid identification documents of the deponent

4. Appendix 1 - Search Declaration: Detailed log of all attempts made to locate the documents, including dates and methods

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Banking and Financial Services

Government and Public Sector

Education

Healthcare

Legal Services

Insurance

Transportation

Immigration and Travel

Real Estate

Corporate Services

Relevant Teams

Legal

Compliance

Human Resources

Administration

Operations

Customer Service

Risk Management

Document Control

Corporate Secretariat

Relevant Roles

Legal Counsel

Compliance Officer

Risk Manager

Human Resources Manager

Administrative Officer

Document Controller

Corporate Secretary

Operations Manager

Customer Service Representative

Office Manager

Legal Administrator

Records Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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