Rejection Letter For Internal Candidate Template for Switzerland

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Key Requirements PROMPT example:

Rejection Letter For Internal Candidate

"I need a Rejection Letter For Internal Candidate for a senior employee who has been with our Swiss banking firm for 15 years and has applied for a director position; the letter needs to be particularly sensitive and include specific mentions of their valuable ongoing contribution to their current department."

Document background
The Rejection Letter For Internal Candidate is a crucial document in Swiss corporate environments where internal mobility and career development are valued. It is used when an existing employee has applied for another position within the organization but has not been selected. The document must comply with Swiss employment law, particularly regarding employee rights, data protection, and the duty of care towards employees. It typically includes the decision, brief reasoning, and constructive feedback while maintaining professional relationships. The letter should be drafted with consideration for the ongoing employment relationship and the organization's interest in retaining talented employees. Special attention must be paid to Swiss business customs and communication styles, ensuring clarity while maintaining sensitivity.
Suggested Sections

1. Date and Address Block: Formal business letter header including date, candidate's internal position and department

2. Greeting: Professional and personalized salutation

3. Appreciation: Thank the candidate for their interest and time invested in the application process

4. Decision Communication: Clear but tactful communication of the rejection decision

5. Brief Explanation: High-level, constructive reason for the decision without going into excessive detail

6. Future Opportunities: Encouragement to apply for future positions and continue professional development

7. Positive Close: Recognition of the candidate's continued value to the organization

8. Signature Block: Professional closing with hiring manager's name and position

Optional Sections

1. Specific Feedback Section: Include when there are clear, constructive development points that could help the candidate in future applications

2. Development Resources: Reference to internal training programs or development opportunities when available

3. Interview Performance: Brief positive feedback about specific aspects of their interview performance when appropriate

4. Next Steps: Include if there are specific follow-up actions or meetings planned with their current manager

5. Alternative Positions: Include when there are other current openings that might be suitable for the candidate

Suggested Schedules

1. Feedback Form: Optional detailed feedback form if company policy requires formal documentation of rejection reasons

2. Development Plan Template: If the company offers structured development planning for unsuccessful internal candidates

3. Current Internal Opportunities List: If referencing other open positions within the organization

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Banking & Financial Services

Insurance

Manufacturing

Technology

Healthcare

Retail

Professional Services

Education

Telecommunications

Pharmaceuticals

Construction

Hospitality

Public Sector

Non-Profit Organizations

Energy

Transportation & Logistics

Relevant Teams

Human Resources

Talent Acquisition

Recruitment

Personnel Development

Employee Relations

Legal

Management

Leadership

Administration

Relevant Roles

HR Manager

Hiring Manager

Recruitment Specialist

HR Business Partner

Department Director

Team Leader

HR Director

Talent Acquisition Manager

Line Manager

HR Operations Manager

Chief Human Resources Officer

Recruitment Coordinator

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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