Decline Request Letter Template for Switzerland

The Decline Request Letter is a crucial business communication tool used when an organization needs to formally reject a request, proposal, or application under Swiss jurisdiction. This document type requires careful consideration of Swiss legal requirements, particularly the Swiss Code of Obligations and business communication standards. The letter should be used when a formal written response is necessary to decline various types of requests, such as business proposals, partnership opportunities, employment applications, or service requests. The document typically includes the original request reference, clear reasoning for the decline, and maintains a professional tone while delivering the negative response. The Decline Request Letter often serves as an official record of the decision and may include alternative suggestions or future opportunities when appropriate. It must be drafted in accordance with Swiss business standards, including proper formatting, language requirements, and data protection considerations.

1. Sender Details: Full company name, address, and contact information of the sender

2. Date: Current date formatted according to Swiss business standards (DD.MM.YYYY)

3. Recipient Details: Full name, title, company name, and address of the recipient

4. Reference Line: Clear reference to the original request including date and any relevant reference numbers

5. Salutation: Formal greeting appropriate to the recipient's title and position

6. Acknowledgment: Recognition of receiving the original request and appreciation for their interest

7. Decline Statement: Clear but polite statement of decline, including brief primary reason

8. Closing: Professional closing statement with appropriate signature block