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Indirect Cost Agreement
"I need an Indirect Cost Agreement between our Swiss parent company and its three European subsidiaries, starting from January 2025, focusing mainly on IT and administrative overhead cost allocation with quarterly reconciliation provisions."
1. Parties: Identification and details of the contracting parties
2. Background: Context of the agreement and the business relationship between the parties
3. Definitions: Detailed definitions of terms used throughout the agreement, including specific cost categories and calculation methods
4. Purpose and Scope: Clear statement of the agreement's objectives and its scope of application
5. Indirect Cost Categories: Detailed classification and description of all indirect costs covered by the agreement
6. Cost Allocation Methodology: Specific methods and formulas used to calculate and allocate indirect costs
7. Cost Pools and Distribution Bases: Definition of cost pools and the bases used for distributing indirect costs
8. Billing and Payment Terms: Procedures and timelines for billing and payment of indirect costs
9. Reporting Requirements: Specifications for periodic reporting of indirect costs and supporting documentation
10. Audit Rights: Provisions for auditing indirect cost calculations and supporting documentation
11. Confidentiality: Provisions regarding the handling of confidential information
12. Term and Termination: Duration of the agreement and conditions for termination
13. Governing Law and Jurisdiction: Specification of Swiss law as governing law and jurisdiction for disputes
14. Miscellaneous: Standard boilerplate provisions including severability, entire agreement, and amendments
1. Special Industry Requirements: Additional provisions specific to regulated industries or sectors
2. Government Contracting Provisions: Special requirements when one party is a government entity
3. Multi-currency Provisions: Specific provisions for handling indirect costs in multiple currencies
4. Affiliate Participation: Terms for extending the agreement to affiliated entities
5. Force Majeure: Provisions for handling unexpected events affecting cost calculations
6. Dispute Resolution: Alternative dispute resolution procedures, if preferred over standard court proceedings
7. Insurance Requirements: Specific insurance obligations related to the agreement
8. Transition Services: Provisions for transitioning to or from different cost allocation methods
1. Schedule A - Cost Categories and Definitions: Detailed listing and description of all indirect cost categories
2. Schedule B - Allocation Methodology: Detailed formulas and examples of cost allocation calculations
3. Schedule C - Rate Cards: Specific rates and multipliers used in cost calculations
4. Schedule D - Reporting Templates: Standard templates for periodic cost reporting
5. Schedule E - Excluded Costs: List of costs specifically excluded from indirect cost calculations
6. Appendix 1 - Contact Information: Key contacts for both parties for various aspects of the agreement
7. Appendix 2 - Audit Procedures: Detailed procedures for conducting audits of indirect costs
8. Appendix 3 - Documentation Requirements: Specific requirements for supporting documentation
Authors
Affiliate
Allocation Base
Allocation Key
Applicable Law
Approved Budget
Base Period
Billing Period
Business Day
Confidential Information
Cost Base
Cost Pool
Cost Rate
Direct Costs
Distribution Key
Effective Date
Excluded Costs
Facility Costs
Financial Year
Fixed Costs
Force Majeure Event
Group
Indirect Costs
Initial Term
IT Costs
Labor Costs
Material Breach
Overhead Costs
Parent Company
Parties
Personnel Costs
Rate Card
Recipient Entity
Related Party
Renewal Term
Service Provider
Services
Shared Services
Supporting Documentation
Term
Territory
True-up Adjustment
Variable Costs
Working Hours
Interpretation
Cost Allocation
Cost Categories
Calculation Methodology
Payment Terms
Billing Procedures
Reporting Requirements
Audit Rights
Record Keeping
Confidentiality
Data Protection
Intellectual Property
Service Standards
Performance Metrics
Compliance
Representations and Warranties
Term and Duration
Termination
Force Majeure
Dispute Resolution
Governing Law
Assignment
Notices
Amendment
Entire Agreement
Severability
Third Party Rights
Anti-Corruption
Currency and Exchange
Tax
Insurance
Indemnification
Liability Limitation
Manufacturing
Professional Services
Financial Services
Technology
Healthcare
Construction
Education
Research and Development
Energy
Telecommunications
Defense
Government Services
Consulting
Shared Services
Finance
Accounting
Legal
Operations
Compliance
Internal Audit
Treasury
Commercial
Procurement
Shared Services
Financial Planning and Analysis
Risk Management
Tax
Business Development
Corporate Development
Chief Financial Officer
Financial Controller
Cost Accounting Manager
Finance Director
Operations Manager
Shared Services Director
Business Unit Head
Financial Planning Analyst
Corporate Controller
Treasury Manager
Accounting Manager
Compliance Officer
Internal Audit Manager
Legal Counsel
Commercial Director
Partnership Manager
Service Delivery Manager
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