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Indirect Cost Agreement
"Need an Indirect Cost Agreement for our university research institute to establish a provisional rate of 35% for federal grants starting January 2025, with specific provisions for equipment usage and specialized research facilities."
1. Parties: Identification of the organization and the federal agency/cognizant agency
2. Background: Context of the agreement and basis for indirect cost calculations
3. Definitions: Key terms including indirect costs, direct costs, base period, etc.
4. Rate Agreement: Specified indirect cost rates and their application
5. Period of Applicability: Timeframe during which the rates are valid
6. Treatment of Fringe Benefits: How fringe benefits are handled in calculations
7. Rate Types: Specification of provisional, predetermined, fixed, or final rates
1. Special Remarks: Additional provisions or clarifications specific to unique circumstances or exceptions
2. Equipment Usage: Treatment of equipment-related costs when significant equipment costs are involved
3. Treatment of Paid Absences: How vacation, holiday, sick leave are handled when organization has specific absence policies
1. Rate Computation Schedule: Detailed calculations supporting the indirect cost rates
2. Cost Groupings Schedule: Breakdown of costs into various indirect cost pools
3. Allocation Base Schedule: Documentation of the selected allocation base(s)
4. Organization Chart: Showing departmental structure and cost centers
5. Certificate of Indirect Costs: Required certification of the indirect cost proposal
Authors
Direct Costs
Facilities and Administrative (F&A) Costs
Base Period
Cost Pool
Modified Total Direct Costs (MTDC)
Allocation Base
Cognizant Agency
Final Rate
Fixed Rate
Predetermined Rate
Provisional Rate
Cost Accounting Period
Fringe Benefits
Operating Costs
Overhead
Unallowable Costs
Cost Objectives
Direct Cost Base
Distribution Base
Fiscal Year
General and Administrative (G&A) Expenses
Rate Type
Recovery Period
Cost Allocation Plan
Federal Award
Grant
Contract
Cooperative Agreement
Cost Sharing
Rate Application
Cost Determination
Period of Applicability
Treatment of Fringe Benefits
Cost Classification
Rate Types and Calculations
Documentation Requirements
Audit Rights
Record Retention
Rate Adjustment
Notification Requirements
Compliance
Special Provisions
Cost Certification
Dispute Resolution
Amendment Procedures
Termination
Governing Law
Force Majeure
Signature Authority
Confidentiality
Reporting Requirements
Cost Allocation Methodology
Federal Requirements
Representations and Warranties
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