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Email For Leaving Job

Email For Leaving Job Template for Switzerland

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Key Requirements PROMPT example:

Email For Leaving Job

"I need an Email For Leaving Job template for resigning from my software developer position in a Swiss tech company, planning to leave by March 15, 2025, and I want to maintain a positive relationship as I'm moving to a non-competing industry."

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Document background
The Email For Leaving Job template is specifically designed for use in the Swiss employment context, where formal written communication is required for employment termination. This document type is essential for employees who wish to properly resign from their position while maintaining professional standards and complying with Swiss legal requirements. The email serves as official documentation of the resignation, typically including the formal notice of resignation, last working day (calculated according to Swiss notice period requirements), and handover commitments. It should be used when an employee has made the definitive decision to leave their position and is ready to initiate the formal resignation process. The document's format and content reflect Swiss business culture's emphasis on professionalism and clarity while ensuring compliance with the Swiss Code of Obligations regarding employment termination.
Suggested Sections

1. Subject Line: Clear indication that this is a resignation notice (e.g., 'Resignation - [Your Name]')

2. Formal Greeting: Professional salutation addressing the immediate supervisor or HR manager

3. Statement of Resignation: Clear and direct statement of intention to resign, including the current position title

4. Last Working Day: Specific mention of the last working day, calculated according to the contractual notice period as per Swiss Code of Obligations

5. Handover Commitment: Statement confirming willingness to ensure smooth transition of responsibilities and projects

6. Professional Closing: Formal sign-off including full name, current position, and contact details

Optional Sections

1. Reason for Departure: Brief, positive explanation for leaving - recommended when maintaining good relationships but optional and should be diplomatic

2. Expression of Gratitude: Thank you note for opportunities and experiences - beneficial for maintaining professional networks

3. Request for Reference: Polite request for a professional reference - include when desired and relationship is positive

4. Specific Handover Details: Detailed list of ongoing projects or responsibilities - recommended for complex roles or when requested

5. Future Contact Information: Personal contact details for future correspondence - include if willing to maintain professional contact

Suggested Schedules

1. Current Project Status List: Optional attachment listing status of ongoing projects and key contacts

2. Handover Document: Optional detailed document outlining current responsibilities and important information for successor

3. Equipment Return List: Optional checklist of company property to be returned as required by Swiss Code of Obligations Art. 339

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Banking and Financial Services

Information Technology

Manufacturing

Healthcare

Education

Retail

Professional Services

Construction

Hospitality

Telecommunications

Pharmaceutical

Insurance

Non-Profit

Government

Media and Entertainment

Transportation and Logistics

Relevant Teams

Human Resources

Finance

Marketing

Sales

Operations

Information Technology

Research and Development

Customer Service

Administration

Legal

Product Development

Quality Assurance

Public Relations

Business Development

Executive Management

Relevant Roles

Software Developer

Account Manager

Financial Analyst

HR Specialist

Marketing Manager

Project Manager

Administrative Assistant

Sales Representative

Operations Manager

Research Scientist

Customer Service Representative

Business Analyst

Product Manager

Technical Support Engineer

Executive Assistant

Department Head

Director

Vice President

CEO

CFO

Industries
Swiss Code of Obligations Art. 335: Regulates the notice periods and formal requirements for employment termination in Switzerland. Standard notice periods are one month during the first year of service, two months from second to ninth year, and three months thereafter.
Swiss Code of Obligations Art. 335b: Specifies probationary period regulations, during which a shorter notice period of seven days applies.
Swiss Code of Obligations Art. 336: Defines unlawful termination scenarios and protections against unfair dismissal, which should be considered even in voluntary resignation.
Federal Act on Data Protection (FADP): Governs how personal data should be handled in written communications and stored by employers, relevant for email correspondence.
Swiss Code of Obligations Art. 339: Covers the return of work materials and documentation, which should be mentioned in the resignation letter.
Swiss Code of Obligations Art. 339a: Regulates the employee's duties at the end of the employment relationship, including the handover of work and confidentiality obligations.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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