Absence Letter For Work Template for Switzerland

The Absence Letter for Work is a fundamental document in Swiss employment relationships, required whenever an employee needs to formally notify their employer of an upcoming or ongoing absence from work. This document is essential for compliance with Swiss employment law, particularly the Swiss Code of Obligations (OR) and Labor Law (ArG), which require proper documentation of employee absences. The letter serves multiple purposes: it provides official notification of the absence, ensures clear communication between parties, helps maintain accurate attendance records, and can be crucial for salary continuation during absence periods. It should be submitted as soon as the need for absence is known, or in cases of unexpected absence, at the earliest possible opportunity. The content and supporting documentation requirements may vary depending on the absence duration and reason, company policies, and specific cantonal regulations.

1. Letter Header: Company letterhead or employee's personal details including full name, address, and employee ID

2. Date: Current date when the letter is written

3. Recipient Details: Supervisor/HR manager's name, title, and company address

4. Subject Line: Clear indication that this is an absence notification

5. Absence Information: Specific dates of absence and return date if known

6. Reason for Absence: Brief, professional explanation for the absence (level of detail as appropriate)

7. Work Coverage: Information about how ongoing work responsibilities will be handled during absence

8. Contact Information: How to reach the employee during the absence if necessary

9. Closing: Professional closing, signature, and typed name