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Notice Of Intent To Award

Notice Of Intent To Award Template for Australia

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Key Requirements PROMPT example:

Notice Of Intent To Award

"I need to generate a Notice of Intent to Award for an Australian government IT infrastructure project valued at AUD 5.2 million, with specific focus on cybersecurity requirements and Indigenous business participation, to be issued by March 15, 2025."

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Document background
The Notice of Intent to Award is a fundamental document in Australian procurement processes, used across federal, state, and local government levels, as well as in private sector procurement. This document is issued after the evaluation of bids but before the formal contract award, creating a mandatory standstill period that allows unsuccessful bidders to review the decision and potentially lodge protests. The notice must comply with Australian procurement legislation, including the Commonwealth Procurement Rules and the Government Procurement (Judicial Review) Act 2018. It typically includes details about the successful bidder, contract value, selection criteria, and protest procedures. The Notice of Intent to Award serves as a transparency mechanism and helps prevent procurement disputes by providing a clear framework for communication and potential challenges before the contract is officially awarded.
Suggested Sections

1. Procurement Reference Information: Details of the procurement including reference number, title of procurement, and date of notice

2. Contracting Authority Details: Full name and contact details of the procuring organization/authority

3. Procurement Description: Brief description of the goods, services, or works that were subject to the procurement process

4. Successful Bidder Information: Identity of the bidder selected for contract award and their contact information

5. Contract Value: The total value of the intended contract award

6. Selection Criteria Summary: Brief overview of the key criteria that led to the selection of the successful bidder

7. Standstill Period: Statement of the standstill period duration and end date during which other bidders may challenge the decision

8. Appeal Process: Information about how unsuccessful bidders can request a debrief or lodge a formal protest

Optional Sections

1. Unsuccessful Bidders Summary: General summary of number of bids received and range of scores (used when transparency requirements or internal policies require this information)

2. Contract Duration: Include when the contract term is fixed and needs to be specified

3. Specific Performance Requirements: Include when there are critical performance requirements or milestones that are fundamental to the contract

4. Small Business Participation: Include when the procurement involves small business participation requirements or goals

5. Environmental Considerations: Include when environmental factors were key selection criteria or when required by procurement policies

Suggested Schedules

1. Schedule A - Evaluation Summary: Detailed breakdown of the evaluation scores and criteria (if required by procurement policies)

2. Schedule B - Scope of Work: Summary of the work to be performed under the contract

3. Appendix 1 - Protest Procedures: Detailed procedures for lodging and resolving bid protests

4. Appendix 2 - Contract Award Timeline: Expected timeline for contract finalization and commencement

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Government and Public Sector

Construction and Infrastructure

Defense and Military

Healthcare and Medical

Information Technology

Professional Services

Transportation and Logistics

Education

Energy and Utilities

Environmental Services

Manufacturing

Telecommunications

Relevant Teams

Procurement

Legal

Compliance

Commercial

Supply Chain

Contract Management

Project Management

Government Relations

Risk Management

Finance

Relevant Roles

Procurement Manager

Contract Administrator

Procurement Officer

Tender Coordinator

Chief Procurement Officer

Procurement Director

Legal Counsel

Compliance Officer

Project Manager

Bid Manager

Commercial Manager

Supply Chain Manager

Category Manager

Sourcing Specialist

Government Contracts Specialist

Industries
Commonwealth Procurement Rules (CPRs): Federal guidelines that establish the procurement framework for all Commonwealth entities. These rules govern how agencies must conduct their procurement processes, including requirements for notification of intent to award contracts.
Public Governance, Performance and Accountability Act 2013: Sets out the requirements for Commonwealth entities in managing public resources, including procurement processes and contract awards.
Competition and Consumer Act 2010: Ensures fair trading practices and competition in the procurement process, including provisions against misleading conduct in commercial transactions.
Government Procurement (Judicial Review) Act 2018: Provides suppliers with rights to challenge procurement processes and decisions, including the award of contracts.
Electronic Transactions Act 1999: Governs the legal status of electronic communications and documents in business transactions, including procurement notices.
Freedom of Information Act 1982: Relates to the disclosure of government information and may affect what information can be included in or excluded from the notice.
State-specific Procurement Guidelines: Each Australian state has its own procurement policies and guidelines that may need to be considered depending on the jurisdiction of the contract.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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