Notice Of Intent To Bid Template for Australia

The Notice of Intent to Bid is a crucial document in Australian procurement processes, particularly in government and large-scale commercial tenders. This document is typically required during the pre-bid phase of a procurement process and serves multiple purposes: it formally declares a company's intention to participate in the bidding process, helps procurement authorities gauge market interest, and establishes initial communication channels between the bidder and the procuring entity. The document must comply with Australian procurement regulations, including the Commonwealth Procurement Rules (CPRs) for government tenders, and may be required under state-specific procurement guidelines. A Notice of Intent to Bid often precedes more detailed submission requirements and may be mandatory for certain types of tenders, particularly in government procurement processes.

1. Letterhead and Date: Company letterhead with full legal name, address, and contact details, plus current date

2. Recipient Details: Full name, title, and address of the procurement officer or relevant authority

3. Reference Information: Tender/RFP number, project name, and any other relevant reference numbers

4. Statement of Intent: Clear declaration of intention to submit a bid for the specified procurement opportunity

5. Project Understanding: Brief demonstration of understanding of the project scope and requirements

6. Company Information: Brief introduction of the company, including relevant qualifications and capabilities

7. Contact Details: Name, position, phone, email of the primary contact person for bid-related communications

8. Signature Block: Authorized representative's signature, name, and title