Ending A Fixed Term Contract Early Template for Australia

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Key Requirements PROMPT example:

Ending A Fixed Term Contract Early

"I need a document for Ending A Fixed Term Contract Early due to project completion ahead of schedule, with provisions for knowledge transfer and final payment calculations; the contract was originally meant to end in December 2025 but will now end in September 2025."

Document background
This document is designed for situations where either an employer or employee needs to end a fixed-term contract before its scheduled completion date in Australia. The template for Ending A Fixed Term Contract Early incorporates all necessary elements required by Australian employment law, including the Fair Work Act 2009 and relevant state legislation. It should be used when circumstances necessitate early termination, whether by mutual agreement or unilateral decision, and includes provisions for notice periods, final payments, return of property, and ongoing obligations. The document ensures proper documentation of the termination process while maintaining compliance with Australian employment regulations and protecting both parties' interests. It is particularly relevant in scenarios involving project completion, organizational restructuring, or changed circumstances that make the continuation of the fixed-term contract impractical or unnecessary.
Suggested Sections

1. Letterhead and Date: Organization's letterhead and current date

2. Recipient Details: Full name, title, and address of the employee

3. Reference Line: Subject line referencing the original contract and its early termination

4. Contract Identification: Clear identification of the original fixed-term contract, including date of commencement and intended end date

5. Termination Statement: Clear statement of the intention to terminate the contract early and the effective date

6. Reason for Early Termination: Brief explanation of the circumstances leading to early termination

7. Notice Period: Specification of the notice period being given or payment in lieu of notice

8. Financial Arrangements: Details of final payment, including salary, outstanding entitlements, and any special payments

9. Return of Property: Requirements for returning company property and timeline

10. Confidentiality Obligations: Reminder of ongoing confidentiality obligations

11. Closing: Formal closing, including signature blocks for both parties

Optional Sections

1. Mutual Release: Used when both parties agree to release each other from future claims - include when termination is by mutual consent

2. Garden Leave: Include when the employee will be paid but not required to attend work during the notice period

3. Post-Employment Restrictions: Reminder of any existing restraint of trade or non-compete obligations - include if these were in the original contract

4. Transition Arrangements: Include when handover of duties or projects is required

5. References: Statement about the provision of references - include when agreed to provide references

6. Dispute Resolution: Include when there are specific procedures for resolving any disputes about the termination

7. Outplacement Support: Include when the organization is offering career transition services

Suggested Schedules

1. Schedule A - Calculation of Final Payment: Detailed breakdown of all final payments including salary, leave entitlements, and any termination payments

2. Schedule B - Company Property Register: List of all company property to be returned

3. Schedule C - Handover Checklist: Detailed list of tasks, projects, and responsibilities to be handed over

4. Appendix 1 - Original Contract Reference: Copy or extract of relevant terms from the original fixed-term contract

5. Appendix 2 - Statutory Declaration: If required, formal declaration regarding return of company property and confidential information

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Education

Healthcare

Information Technology

Construction

Government

Non-Profit

Professional Services

Research and Development

Media and Entertainment

Manufacturing

Mining

Retail

Hospitality

Financial Services

Telecommunications

Relevant Teams

Human Resources

Legal

People and Culture

Operations

Administration

Compliance

Employee Relations

Corporate Services

Recruitment

Payroll

Relevant Roles

Human Resources Manager

HR Director

HR Business Partner

Department Manager

Project Manager

Legal Counsel

Employment Relations Manager

Operations Manager

Chief Human Resources Officer

Recruitment Manager

People and Culture Manager

Contract Administrator

General Manager

Executive Assistant

Administrative Officer

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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