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Ending A Fixed Term Contract Early
"I need a document for Ending A Fixed Term Contract Early due to project completion ahead of schedule, with provisions for knowledge transfer and final payment calculations; the contract was originally meant to end in December 2025 but will now end in September 2025."
1. Letterhead and Date: Organization's letterhead and current date
2. Recipient Details: Full name, title, and address of the employee
3. Reference Line: Subject line referencing the original contract and its early termination
4. Contract Identification: Clear identification of the original fixed-term contract, including date of commencement and intended end date
5. Termination Statement: Clear statement of the intention to terminate the contract early and the effective date
6. Reason for Early Termination: Brief explanation of the circumstances leading to early termination
7. Notice Period: Specification of the notice period being given or payment in lieu of notice
8. Financial Arrangements: Details of final payment, including salary, outstanding entitlements, and any special payments
9. Return of Property: Requirements for returning company property and timeline
10. Confidentiality Obligations: Reminder of ongoing confidentiality obligations
11. Closing: Formal closing, including signature blocks for both parties
1. Mutual Release: Used when both parties agree to release each other from future claims - include when termination is by mutual consent
2. Garden Leave: Include when the employee will be paid but not required to attend work during the notice period
3. Post-Employment Restrictions: Reminder of any existing restraint of trade or non-compete obligations - include if these were in the original contract
4. Transition Arrangements: Include when handover of duties or projects is required
5. References: Statement about the provision of references - include when agreed to provide references
6. Dispute Resolution: Include when there are specific procedures for resolving any disputes about the termination
7. Outplacement Support: Include when the organization is offering career transition services
1. Schedule A - Calculation of Final Payment: Detailed breakdown of all final payments including salary, leave entitlements, and any termination payments
2. Schedule B - Company Property Register: List of all company property to be returned
3. Schedule C - Handover Checklist: Detailed list of tasks, projects, and responsibilities to be handed over
4. Appendix 1 - Original Contract Reference: Copy or extract of relevant terms from the original fixed-term contract
5. Appendix 2 - Statutory Declaration: If required, formal declaration regarding return of company property and confidential information
Authors
Business Day
Company Property
Confidential Information
Contract
Effective Date
Employee
Employer
End Date
Final Payment
Fixed Term Contract
Garden Leave
Intellectual Property
Notice Period
Original Contract
Original End Date
Parties
Payment in Lieu of Notice
Post-Employment Obligations
Remaining Term
Restraint Period
Settlement Sum
Termination Date
Termination Payment
Transition Period
Final Payment
Mutual Release
Confidentiality
Return of Property
Intellectual Property
Post-Employment Restrictions
Non-Disparagement
Reference Provision
Handover Requirements
Garden Leave
Notice Period
Payment in Lieu of Notice
Outstanding Entitlements
Restraint of Trade
Dispute Resolution
Governing Law
Entire Agreement
Severability
Further Assurance
Survival of Obligations
Waiver
Costs
Transition Arrangements
Education
Healthcare
Information Technology
Construction
Government
Non-Profit
Professional Services
Research and Development
Media and Entertainment
Manufacturing
Mining
Retail
Hospitality
Financial Services
Telecommunications
Human Resources
Legal
People and Culture
Operations
Administration
Compliance
Employee Relations
Corporate Services
Recruitment
Payroll
Human Resources Manager
HR Director
HR Business Partner
Department Manager
Project Manager
Legal Counsel
Employment Relations Manager
Operations Manager
Chief Human Resources Officer
Recruitment Manager
People and Culture Manager
Contract Administrator
General Manager
Executive Assistant
Administrative Officer
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