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Banquet Room Rental Agreement
"I need a Banquet Room Rental Agreement template for my boutique hotel in Sydney that includes provisions for both corporate events and wedding receptions, with specific clauses for external catering and alcohol service compliance under NSW regulations."
1. Parties: Identifies the venue owner/operator and the client renting the banquet room
2. Background: Brief context about the venue and purpose of the agreement
3. Definitions: Defines key terms used throughout the agreement including Event, Premises, Services, Event Date, etc.
4. Booking and Confirmation: Details about how bookings are made and confirmed, including deposit requirements
5. Payment Terms: Specifies deposit amounts, payment schedule, final payment requirements, and accepted payment methods
6. Venue Access and Usage: Specifies access times, setup/cleanup periods, and general usage rules
7. Capacity and Safety: States maximum capacity and safety requirements for the venue
8. Client Obligations: Lists responsibilities of the client including conduct of guests and compliance with venue rules
9. Venue Obligations: Details the services and facilities the venue will provide
10. Cancellation Policy: Terms for cancellation by either party and associated refund policies
11. Liability and Insurance: Outlines liability allocation and insurance requirements
12. Force Majeure: Addresses unforeseen circumstances preventing event execution
13. General Provisions: Standard legal provisions including governing law, notices, and dispute resolution
1. Alcohol Service: Required if alcohol will be served at events, detailing licensing requirements and responsible service
2. Catering Services: Required if venue provides catering, specifying menu selection, pricing, and minimum guest numbers
3. External Catering: Required if external caterers are permitted, specifying requirements and approval process
4. Entertainment: Required if entertainment is permitted, including noise restrictions and equipment requirements
5. Decoration Policy: Details permitted and prohibited decorations and installation methods
6. Additional Services: Required if venue offers services like setup, cleanup, or equipment rental
7. Parking: Required if venue provides or arranges parking facilities
8. Security Requirements: Required for larger events or venues requiring security personnel
1. Schedule 1 - Pricing Schedule: Details of room rental rates, service charges, and additional fees
2. Schedule 2 - Floor Plan: Detailed layout of the banquet room and facilities
3. Schedule 3 - Services Specification: Detailed description of included and optional services
4. Schedule 4 - House Rules: Specific venue rules and regulations
5. Schedule 5 - Booking Form: Standard form for capturing event details and requirements
6. Schedule 6 - Catering Menu: If applicable, menu options and pricing
7. Appendix A - Emergency Procedures: Safety and evacuation procedures
8. Appendix B - Supplier Guidelines: Requirements for external suppliers and contractors
Authors
Approved Caterer
Banquet Room
Booking
Booking Date
Booking Fee
Business Day
Cancellation Fee
Capacity
Catering Services
Claims
Client
Client's Representatives
Commencement Time
Completion Time
Confidential Information
Damage
Deposit
Event
Event Date
Event Requirements
External Supplier
Facilities
Final Payment
Force Majeure Event
Function Sheet
GST
Guest
House Rules
Insurance
Laws
License
Loss
Minimum Spend
Operating Hours
Payment Schedule
Permitted Use
Premises
Regulatory Authority
Related Services
Rental Fee
Representatives
Required Notices
Security Deposit
Services
Set-up Time
Pack-down Time
Term
Venue
Venue Manager
Venue Owner
Venue Rules
Payment Terms
Deposit
Cancellation
Force Majeure
Venue Access
Capacity Limits
Health and Safety
Food Safety
Alcohol Service
Insurance
Liability
Indemnification
Property Damage
Security
Noise Control
External Suppliers
Catering
Decoration
Cleaning
Parking
Equipment Use
Emergency Procedures
Compliance with Laws
Permits and Licenses
Service Standards
Guest Conduct
Confidentiality
Assignment
Termination
Dispute Resolution
Governing Law
Notices
Entire Agreement
Severability
Variation
Waiver
Hospitality
Events Management
Property Management
Food and Beverage
Tourism
Entertainment
Conferences and Conventions
Wedding Industry
Operations
Events Management
Sales
Legal
Finance
Facilities Management
Food and Beverage
Customer Service
Risk Management
Business Development
Venue Manager
Events Coordinator
Operations Manager
Banquet Manager
Sales Director
Catering Manager
Facilities Manager
Contract Administrator
Legal Counsel
Risk Manager
Customer Service Manager
Food and Beverage Director
Business Development Manager
Property Manager
Event Sales Executive
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