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Disciplinary Hearing Outcome Letter

Disciplinary Hearing Outcome Letter Template for United Arab Emirates

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Key Requirements PROMPT example:

Disciplinary Hearing Outcome Letter

"I need a Disciplinary Hearing Outcome Letter for an employee who was found using company resources for personal business, following a hearing on January 15, 2025; the outcome should be a final written warning with a 6-month improvement plan."

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Document background
The Disciplinary Hearing Outcome Letter is a critical employment document used in the United Arab Emirates following a formal disciplinary hearing. It must be issued in accordance with UAE Federal Law No. 33 of 2021 and related implementing regulations, which set out specific requirements for disciplinary procedures and documentation. The letter is used when an employer needs to formally communicate the results of a disciplinary hearing, including the allegations investigated, evidence considered, findings, and any resulting disciplinary actions. It serves multiple purposes: documenting the employer's decision, ensuring procedural fairness, protecting both employer and employee rights, and creating an official record that may be required in case of future legal proceedings or labor disputes. The document must be written in Arabic or accompanied by an Arabic translation to comply with UAE legal requirements.
Suggested Sections

1. Letter Header and Date: Company letterhead, date, reference number, and formal addressing of the employee

2. Introduction: Reference to the disciplinary hearing date and attendees

3. Allegations Summary: Clear restatement of the allegations discussed in the hearing

4. Evidence Considered: Summary of all evidence presented and considered during the hearing

5. Employee's Response: Summary of the employee's defense or explanation provided during the hearing

6. Findings: Detailed explanation of the decision reached and reasoning

7. Disciplinary Action: Clear statement of the disciplinary measure(s) being imposed

8. Implementation: Details of how and when the disciplinary action will take effect

9. Right to Appeal: Information about the employee's right to appeal, process, and timeframes as per UAE law

10. Closure: Formal closing, including signature of authorized person and company stamp

Optional Sections

1. Performance Improvement Plan: Include when the disciplinary action includes requirements for improvement

2. Financial Implications: Include when the disciplinary action affects salary, benefits, or includes financial penalties

3. Return to Work Conditions: Include when the employee has been suspended and is returning to work

4. Final Warning Statement: Include when the outcome is a final warning before termination

5. Termination Details: Include when the outcome results in employment termination

6. External Reporting Requirements: Include when the matter must be reported to UAE authorities

Suggested Schedules

1. Hearing Minutes: Detailed minutes from the disciplinary hearing

2. Evidence Documentation: Copies of evidence considered during the hearing

3. Witness Statements: Statements from witnesses referenced in the decision

4. Previous Warnings: Copies of any previous warnings referenced in the decision

5. Company Policies: Relevant excerpts from company policies that were breached

6. Performance Improvement Plan Template: Detailed plan for improvement if applicable

7. Appeal Form: Standard company appeal form for the employee to use if desired

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Banking & Financial Services

Construction & Real Estate

Healthcare

Education

Retail

Hospitality & Tourism

Manufacturing

Technology & IT

Professional Services

Oil & Gas

Transportation & Logistics

Telecommunications

Media & Entertainment

Government & Public Sector

Aviation

Relevant Teams

Human Resources

Legal

Compliance

Employee Relations

Management

Operations

Administration

Corporate Services

Relevant Roles

Human Resources Director

HR Manager

HR Business Partner

Employee Relations Manager

Legal Counsel

Department Manager

Line Manager

Supervisor

Chief Human Resources Officer

HR Operations Manager

Compliance Officer

Employee Relations Specialist

HR Administrator

General Manager

Managing Director

Industries
UAE Federal Law No. 33 of 2021 (UAE Labour Law): The primary legislation governing employment relationships in the UAE, including provisions for disciplinary procedures, grounds for disciplinary actions, and employee rights
Cabinet Resolution No. 1 of 2022: Implementing regulations of the UAE Labour Law, providing detailed guidelines on disciplinary procedures and the implementation of disciplinary measures
Ministerial Resolution No. 47 of 2022: Regulations regarding employment termination and end of service procedures, relevant if the disciplinary outcome includes termination
Article 44 of UAE Labour Law: Specific provisions regarding disciplinary rules, penalties, and procedures that employers must follow
Article 45 of UAE Labour Law: Regulations regarding disciplinary penalties that may be imposed on employees and the gradual implementation of disciplinary actions
Article 46 of UAE Labour Law: Requirements for proper notification and documentation of disciplinary actions, including the employee's right to be informed in writing
UAE Federal Decree-Law No. 34 of 2021: Data protection law that must be considered when handling and documenting employee information in disciplinary proceedings
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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