Client Disengagement Letter Template for United Arab Emirates

The Client Disengagement Letter is a critical document used in the United Arab Emirates when a professional service provider needs to formally terminate their service relationship with a client. This document is essential in situations where ongoing services need to be concluded due to various reasons such as project completion, conflict of interest, non-payment, or strategic realignment. Operating under UAE law, particularly the UAE Civil Code and Commercial Transactions Law, it provides a clear record of the termination decision, outlines remaining obligations, addresses document retention, and establishes transition protocols. The letter serves both as a legal record and a professional courtesy, helping maintain positive relationships while protecting both parties' interests under UAE jurisdiction.

1. Letter Header and Date: Professional letterhead, date, and client's complete contact information

2. Formal Salutation: Appropriate formal greeting addressing the key client contact

3. Service Identification: Clear identification of the current services being provided and relevant engagement terms

4. Disengagement Statement: Clear and diplomatic statement of the decision to terminate services

5. Effective Date: Specific date when the professional relationship will end

6. Reason for Disengagement: Professional explanation of the reasons for termination (if appropriate)

7. Outstanding Matters: Summary of any pending work, deliverables, or unfinished business

8. Final Fees: Details of any outstanding fees or final invoicing arrangements

9. Transition Arrangements: Information about the handover process and assistance in transition to new service providers

10. Document Retention: Information about how client documents will be handled and retained

11. Closing Statement: Professional conclusion with any necessary acknowledgments

12. Signature Block: Formal signature section with name and title of the authorized representative