Bookkeeping Engagement Letter Template for United Arab Emirates

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Key Requirements PROMPT example:

Bookkeeping Engagement Letter

"I need a Bookkeeping Engagement Letter for my Dubai-based real estate company, including monthly bookkeeping services, VAT compliance, and coordination with our external auditors, with services to commence from January 2025."

Document background
The Bookkeeping Engagement Letter is a crucial document used in the United Arab Emirates to formalize the professional relationship between bookkeeping service providers and their clients. It serves as the foundational document that outlines the scope of services, responsibilities, and expectations in accordance with UAE federal laws and regulations. This document is typically used when engaging new clients or updating existing arrangements for bookkeeping services, ensuring compliance with UAE Commercial Companies Law, VAT regulations, and anti-money laundering requirements. The letter addresses key aspects such as service scope, fee structure, confidentiality obligations, and specific UAE reporting requirements, making it essential for establishing clear professional boundaries and legal compliance in the UAE market.
Suggested Sections

1. Letter Header and Date: Professional letterhead, date, and client's address

2. Engagement Introduction: Opening paragraph confirming the engagement and thanking the client for choosing the firm

3. Client Information: Details of the client business and confirmation of the business structure

4. Scope of Services: Detailed description of bookkeeping services to be provided, including frequency and deliverables

5. Professional Standards: Statement of compliance with UAE accounting standards and relevant regulations

6. Client Responsibilities: Outline of client's obligations in providing information and maintaining records

7. Fees and Payment Terms: Details of fee structure, payment schedule, and additional charges

8. Confidentiality and Data Protection: Commitments regarding data security and confidentiality in line with UAE laws

9. Timeline and Deliverables: Specific deadlines and expected delivery schedule for services

10. Termination Provisions: Terms for ending the engagement by either party

11. Acceptance and Signature: Space for both parties to sign and date the engagement letter

Optional Sections

1. Additional Services: Section describing potential additional services that may be required (e.g., tax advisory, VAT registration assistance)

2. Third-Party Access: Terms regarding sharing information with third parties (useful when client requires coordination with other professionals)

3. Remote Working Arrangements: Specific provisions for remote bookkeeping services if applicable

4. Dispute Resolution: Specific dispute resolution procedures if needed for higher-value engagements

5. Insurance Coverage: Details of professional indemnity insurance when required by client

6. Staff Assignment: Details of specific staff members assigned to the engagement for larger clients

Suggested Schedules

1. Schedule A - Detailed Service Description: Comprehensive list of specific bookkeeping tasks and frequency

2. Schedule B - Fee Schedule: Detailed breakdown of fees for different services and payment terms

3. Schedule C - Required Documentation: List of documents and information the client needs to provide

4. Schedule D - Reporting Templates: Sample formats of reports and financial statements to be provided

5. Schedule E - Software and Systems: Details of accounting software and systems to be used

6. Appendix 1 - Key Contacts: Contact information for key personnel from both parties

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Professional Services

Retail

Manufacturing

Real Estate

Healthcare

Technology

Hospitality

Construction

Trading

E-commerce

Logistics

Consulting

Financial Services

Small and Medium Enterprises

Start-ups

Relevant Teams

Finance

Accounting

Operations

Compliance

Tax

Administration

Management

Treasury

Internal Audit

Corporate Governance

Relevant Roles

Chief Financial Officer

Finance Director

Accountant

Bookkeeper

Financial Controller

Business Owner

Managing Director

Finance Manager

Accounts Manager

Company Secretary

Tax Manager

Compliance Officer

Small Business Owner

Operations Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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