Preferred Caterer Agreement Template for United States

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Key Requirements PROMPT example:

Preferred Caterer Agreement

"I need a Preferred Caterer Agreement for my hotel venue that grants exclusive catering rights to a local high-end catering company, with a revenue share of 15% and strict quality control measures, starting March 1, 2025."

Document background
The Preferred Caterer Agreement is essential for venues seeking to maintain consistent, high-quality food service operations while ensuring regulatory compliance and operational efficiency. This contract type is commonly used throughout the United States when venues wish to establish long-term relationships with professional catering services. The agreement typically covers crucial aspects such as exclusivity rights, commission structures, insurance requirements, health and safety standards, and service quality expectations. It's particularly important for venues hosting regular events or requiring consistent catering services, as it provides a framework for managing the relationship between the venue and its chosen catering partner while ensuring compliance with applicable food service regulations.
Suggested Sections

1. Parties: Identification of the venue/facility and the preferred caterer

2. Background: Context of the agreement and relationship between parties

3. Definitions: Key terms used throughout the agreement

4. Scope of Services: Detailed description of catering services to be provided

5. Term and Termination: Duration of agreement and termination conditions

6. Fees and Commission Structure: Financial arrangements including venue fees and revenue sharing

7. Insurance Requirements: Required insurance coverage and minimum limits

8. Operating Standards: Quality, safety, and service standards to be maintained

Optional Sections

1. Exclusivity Provisions: Terms of exclusive rights for venues requiring sole catering provider

2. Alcohol Service: Requirements and terms for alcohol service, including licensing and liability

3. Equipment and Storage: Terms for use of venue equipment and storage facilities

4. Marketing Rights: Terms governing marketing and promotional activities between parties

Suggested Schedules

1. Menu Pricing Schedule: Standard menu items and pricing structure

2. Service Level Requirements: Detailed service standards and expectations

3. Insurance Certificate Requirements: Specific insurance coverage requirements and limits

4. Venue Rules and Regulations: Specific venue requirements and operational guidelines

5. Health and Safety Procedures: Required safety protocols and procedures

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Industries

Food Safety and Health Regulations: Includes FDA Food Code, state-specific food safety regulations, local health department requirements, and HACCP (Hazard Analysis Critical Control Point) guidelines

Licensing and Permits: Essential business authorizations including food service licenses, catering permits, health permits, business licenses, and alcohol service permits where applicable

Insurance Requirements: Necessary insurance coverage including general liability, workers' compensation, commercial auto, and food contamination insurance

Labor Laws: Employment regulations including Fair Labor Standards Act (FLSA), state labor laws, minimum wage requirements, overtime regulations, and worker classification rules

Health and Safety: OSHA regulations, food handler certification requirements, and ServSafe certifications

Contract Law: Legal frameworks including Uniform Commercial Code (UCC), state contract laws, and venue-specific requirements

Environmental Health: Regulations covering waste disposal, food storage requirements, and transportation requirements

Tax Regulations: Tax obligations including sales tax requirements, income tax obligations, and employment tax requirements

Allergen and Food Labeling: Food Allergen Labeling and Consumer Protection Act compliance and nutritional labeling requirements

Facility Requirements: Physical location compliance including building codes, fire safety regulations, and equipment standards

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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