Securities Exchange Act: Federal law requiring specific disclosures and record-keeping for publicly traded companies, including material decisions made in corporate meetings
Sarbanes-Oxley Act: Federal legislation that sets requirements for all U.S. public company boards, management, and accounting firms, including documentation of key business decisions
Internal Revenue Code: Federal tax law requiring maintenance of adequate business records, including meeting minutes that document important financial decisions
State Corporation Codes: State-specific laws governing corporate operations, including requirements for conducting and documenting business meetings
Corporate Bylaws Compliance: Internal company rules that must be followed regarding meeting procedures, documentation, and approval processes
Articles of Incorporation: Foundational document that may contain specific requirements for business meetings and their documentation
SEC Requirements: Specific regulations for public companies regarding disclosure of material information and maintenance of accurate corporate records
State Record Retention Laws: State-specific requirements for how long business records, including meeting minutes, must be maintained
Industry-Specific Retention Requirements: Specialized record-keeping requirements that vary by industry sector and regulatory oversight
Privacy Laws: Federal and state regulations governing the protection of confidential information that might be included in meeting minutes
Meeting Content Requirements: Essential elements that must be included: date, time, location, attendees, quorum verification, voting results, and actions taken
Signature Requirements: Legal requirements for who must sign or certify meeting minutes and in what capacity
