Job Application Recommendation Letter Template for United States

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Key Requirements PROMPT example:

Job Application Recommendation Letter

"I need to draft a Job Application Recommendation Letter for my senior software developer who has worked under my supervision for 5 years, highlighting their leadership in our AI project launch planned for March 2025 and their potential for a Technical Director position."

Document background

The Job Application Recommendation Letter is a fundamental component of the U.S. job application process, widely used across various industries and professional levels. This document is typically requested when a candidate is applying for a new position, seeking advancement, or entering the job market. The letter should be written by someone with direct professional or academic experience with the candidate, such as a current or former supervisor, colleague, or professor. It must comply with U.S. employment laws, including anti-discrimination regulations, privacy protection requirements, and state-specific reference immunity laws. The content typically includes an evaluation of the candidate's skills, experience, and character, supported by specific examples and achievements, while avoiding any discriminatory language or unauthorized disclosure of private information.

Suggested Sections

1. Letter Header: Contains writer's contact information, date, and recipient's details in proper business letter format

2. Salutation: Formal greeting to the recipient, preferably by name or appropriate title

3. Introduction: Establishes the writer's credibility, relationship to the candidate, and purpose of the letter

4. Relationship Context: Details about how long and in what capacity the writer has known the candidate

5. Candidate Evaluation: Specific examples of the candidate's skills, achievements, and qualities relevant to the position

6. Closing Statement: Strong endorsement and invitation to contact for further information

7. Signature Block: Writer's signature, printed name, and professional title

Optional Sections

1. Academic Performance: Include when recommending recent graduates or for academic positions, detailing specific academic achievements and capabilities

2. Leadership Experience: Add when recommending for management positions or roles requiring leadership skills

3. Technical Skills: Include for technical positions or when specific technical expertise is relevant to the target role

4. Character References: Add when personal qualities are particularly relevant to the position or when specifically requested

5. Research Experience: Include for academic or research-oriented positions, detailing specific research projects and outcomes

Suggested Schedules

1. Performance Records: Optional attachment of relevant performance reviews or achievement data (with appropriate permissions)

2. Project Examples: Optional attachment showcasing specific projects or achievements mentioned in the letter

3. Publications/Portfolio: Optional attachment of relevant publications or portfolio pieces for academic or creative positions

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Introduction and Authority
Professional Relationship
Duration of Association
Performance Assessment
Skills Verification
Character Reference
Achievement Recognition
Professional Conduct
Leadership Capabilities
Technical Competency
Teamwork Assessment
Growth Potential
Contact Information
Confidentiality Statement
Liability Disclaimer
Verification Statement
Professional Endorsement
Further Information Availability

Relevant Industries

Technology

Healthcare

Education

Financial Services

Manufacturing

Retail

Professional Services

Non-Profit

Government

Construction

Entertainment

Hospitality

Legal Services

Research & Development

Transportation & Logistics

Relevant Teams

Human Resources

Recruitment

Talent Acquisition

Personnel Management

Corporate Communications

Legal

Compliance

Administrative Services

Employee Relations

Workforce Planning

Relevant Roles

HR Manager

Recruitment Specialist

Hiring Manager

Department Director

Team Lead

Project Manager

Executive Assistant

Software Engineer

Financial Analyst

Marketing Manager

Research Scientist

Professor

Legal Counsel

Sales Director

Operations Manager

Medical Professional

Technical Architect

Creative Director

Business Development Manager

Administrative Coordinator

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Authors

Alex Denne

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