Drafting an Exclusive License Agreement

Note: Want to skip the guide and go straight to the free templates? No problem - scroll to the bottom.
Also note: This is not legal advice.

Introduction

When it comes to safeguarding intellectual property rights, an exclusive license agreement is one of the most effective measures that business owners and entrepreneurs can use. Such an agreement enables the licensor, or owner of the IP, to grant a licensee specific rights and licenses for a certain purpose in a defined geographical area for a particular period of time.

Comparing it to a non-exclusive license agreement, the exclusive license agreement is far more powerful as it grants the licensee exclusive rights to use the IP - meaning that no other third-party has said permission. This helps to ensure that there are no conflicts among different users of the same IP. Furthermore, with this type of contract, ownership of the IP is transferred from licensor to licensee, which affords them greater flexibility in how they make use of said asset.

The advantages don’t end there however: An exclusive license agreement also offers protections and remedies should either party fail to complete their contractual obligations - such as if the licensor does not deliver on their promise of granting access to their intellectual property. Plus such an arrangement opens up opportunities for revenue generation with minimal risk due to its legally binding nature; after all, both parties are obliged by law fulfil any agreed terms as part of this contract.

In conclusion then, an exclusive license agreement provides business owners and entrepreneurs with invaluable security when dealing with intellectual property rights thanks its robust structure which allows both parties involved to reap rewards while staying within legal boundaries – making it essential for anyone looking into entering into one of these agreements. For those seeking further guidance on drafting such documentations or wanting access our free template library today can find more information below; we hope you’ll take advantage!

Definitions (feel free to skip)

Licensable Intellectual Property: Property (such as patents, trademarks, or copyrights) that can be legally licensed for a fee.
Exclusive License: A type of license that gives only one person or entity the right to use the intellectual property and no one else can.
Non-Exclusive License: A type of license that allows multiple persons or entities to use the intellectual property.
Pricing Structure: A plan or system that determines the cost of the license.
Payment Schedule: A timeline that outlines when payments are due and in what form.
Rights and Obligations: The privileges and duties that each party has with regards to the use of the intellectual property.
Duration: The length of the agreement.
Termination Clauses: Conditions that need to be met in order for the agreement to be terminated.
Territory: The geographical area in which the agreement applies.
Confidentiality: Keeping certain information private.
Trade Secrets: Unique processes, designs, formulas, or other information that is not publicly known.
Executing: Signing the agreement to make it legally binding.

Contents

• Defining the Licensable Intellectual Property
• Gathering relevant information
• Identifying the scope of the property to be licensed
• Establishing the Terms of the License
• Deciding on the type of license
• Defining the scope of usage
• Determining the Fees for the License
• Establishing a pricing structure
• Negotiating a payment schedule
• Outlining the Rights and Obligations of Both Parties
• Determining the responsibilities of each party
• Setting expectations for performance
• Specifying the Duration of the Agreement
• Deciding on the length of the agreement
• Sketching out renewal or termination clauses
• Defining the Territory for the Agreement
• Establishing geographical limitations
• Determining if the agreement is exclusive or non-exclusive
• Addressing Confidentiality Requirements
• Defining what is considered confidential information
• Identifying any trade secrets to be protected
• Setting Out Termination Provisions
• Defining the conditions under which the agreement can be terminated
• Deciding on any termination fees
• Finalizing the Agreement Terms
• Reviewing and revising the agreement
• Gathering any additional information needed
• Executing the Agreement
• Signing the agreement
• Notarizing if necessary

Get started

Defining the Licensable Intellectual Property

• Identify the intellectual property to be included in the exclusive license agreement.
• Analyze the scope of the license and determine what can be licensed exclusively and what cannot.
• Consult with legal counsel to ensure that the property being licensed is owned and can be licensed exclusively.
• Determine the types of rights that should be licensed, such as the right to distribute, reproduce, create derivative works, etc.
• When the intellectual property to be licensed is determined, the scope of the license is set and ownership of the property is confirmed, you can move on to the next step.

Gathering relevant information

• Gather all relevant documentation, such as contracts, financial statements, and other documents that discuss the IP that is being licensed
• Contact the licensor and licensee to obtain any additional information that may be necessary
• Review all the information to ensure accuracy and completeness
• When all relevant information is gathered and reviewed, the next step can be taken.

Identifying the scope of the property to be licensed

• Determine exactly which property is to be licensed, including any related intellectual property rights
• Analyze the scope and content of the license to make sure it is exclusive, and that the licensee is not infringing on any other third-party rights
• Consult with the licensor to determine whether any additional licenses are needed to use the property
• Make sure the license agreement reflects accurately the scope of the property to be licensed
• When complete, double-check that the scope of the property to be licensed is clear and included in the agreement.

Establishing the Terms of the License

• Outline the terms of the exclusive license agreement, including the duration of the license, the geographic area of the license, the scope of rights granted, payment terms, and any other relevant provisions
• Make sure to include a clause that the licensor is not allowed to enter into any other exclusive license agreement with a third party for the same purpose
• Once all the terms of the license have been outlined, review the document to make sure everything is accurate and all necessary terms are included
• When you’re satisfied with the terms, you can move on to the next step: deciding on the type of license.

Deciding on the type of license

• Determine the types of licenses that are available, including exclusive and non-exclusive licenses
• Discuss with the licensor and licensee to decide on the type of license that is most appropriate for the situation
• Consider the implications of the license agreement, such as the impact on the licensor and licensee’s rights and obligations
• Make sure to include detailed provisions that specify the terms and conditions of the exclusive license
• Once the type of license and the associated terms have been decided upon, you can proceed to the next step of defining the scope of usage.

Defining the scope of usage

• Outline the scope of usage of the property covered by the license agreement, such as the geographical area, duration, and extent of use
• Include restrictions on the licensee’s use of the property
• Specify any additional requirements for the licensee, such as maintaining standards of quality
• Make sure to be as clear and specific as possible in defining the scope of usage
• Once you have specified the scope of usage in detail, you can check this off your list and move on to the next step, which is determining the fees for the license agreement.

Determining the Fees for the License

• Determine whether the license is exclusive or non-exclusive
• Decide who will pay for the license and who will collect the fee
• Consider which payment methods you’ll accept
• Set the amount of the payment and the payment periods
• Include information on late payment fees, if necessary
• Decide whether the license is a one-time fee or requires ongoing payments
• Document the terms of payment in the license agreement

You’ll know you’ve finished this step when you have determined the fees for the license, the payment method, and payment terms, and these have been documented in the license agreement.

Establishing a pricing structure

• Research the market and establish a fair price for the license based on the scope of the license and the potential value to the licensee
• Consider potential discounts for larger orders or for customers who purchase multiple licenses
• Define the payment schedule for the license and any associated fees
• Draft the license agreement with the established pricing structure
• Once the pricing structure has been established and added to the license agreement, you can move on to negotiating a payment schedule.

Negotiating a payment schedule

• Discuss a payment plan that both parties can agree on
• Determine a schedule for payments, which should include the due date and any late fees
• Specify which payment methods are acceptable
• Include a clause that allows either party to change the payment schedule with written notification
• Once both parties have agreed on the payment terms, document the agreed-upon payment schedule in the license agreement
• Once the payment schedule has been documented in the license agreement, you can move on to the next step of outlining the rights and obligations of both parties.

Outlining the Rights and Obligations of Both Parties

• Compile a list of the rights and obligations that you want to be included in the agreement
• Outline the exact terms of the agreement and make sure they are specific and clear
• Ensure that both parties are in agreement with the rights and obligations of the agreement
• Double-check that all of the rights and obligations are legally enforceable
• Make sure that all the rights and obligations are applicable to both parties

You can check this off your list and move on to the next step when all of the rights and obligations of both parties have been agreed upon and outlined in the license agreement.

Determining the responsibilities of each party

• Gather information on the rights and obligations of both parties
• Identify any additional duties or responsibilities that need to be outlined in the agreement
• Specify the role of each party in the performance of the agreement
• Outline any additional resources or support each party may need to provide
• Note any deadlines or timelines for completing tasks
• Include any additional requirements or conditions for the agreement to be enforced

When all of the responsibilities of each party have been outlined and agreed upon, this step is complete.

Setting expectations for performance

• Carefully consider the scope of the exclusive license agreement, including the performance expectations of each party
• Define the obligations and rights of each party, with clear expectations for performance
• Consider the use of reasonable milestones, goals, and timelines for performance
• Finalize and document the performance expectations of each party
• When expectations for performance are clearly defined, you can move on to the next step of specifying the duration of the agreement.

Specifying the Duration of the Agreement

• Determine the length of the agreement. The duration should be specified in the agreement.
• Choose whether the agreement will be ongoing or have a specific end date.
• If the agreement is ongoing, consider adding provisions for automatic renewals and a notice period for termination.
• Add specific clauses for the renewal and termination of the agreement.
• Include provisions for early termination of the agreement, such as in the event of a breach of contract.

You will know when you can check this off your list and move on to the next step when you have finalized the duration of the agreement, included provisions for renewal and termination, and established clauses for early termination.

Deciding on the length of the agreement

• Determine what length of time the agreement should run for.
• Consider the scope of the agreement, how long you’ll need to complete the contemplated activities, and how long you want the agreement to last.
• Consider whether the agreement should last until the completion of a project or until the termination of the agreement.
• Agree upon a timeline with the other party and document it in the agreement.

You’ll know when you can check this off your list and move on to the next step when you have come to an agreement on the length of the agreement with the other party, and it has been documented in the agreement.

Sketching out renewal or termination clauses

• Figure out the conditions and the process for either party to terminate the license agreement
• Set forth the terms of renewal and the circumstances in which a renewal of the license shall take place
• Determine the process and timeline for either party to request and accept the renewal of the license
• Decide the consequences of non-renewal
• Draft the termination and renewal clauses in the agreement
• Once the clauses are drafted and agreed upon, the clauses can be included in the agreement and the next step can be completed.

Defining the Territory for the Agreement

• Identify the geographic area in which the licensee can exercise the rights granted in the license agreement
• Specify the applicable country, state, or region
• Make sure that the geographic limitations are clearly stated in the agreement
• Consider whether the geographic limitations should be expanded over time
• When the geographic limitations are finalized, check off this step and move on to the next step of establishing geographical limitations.

Establishing geographical limitations

• Identify the geographic area to which the agreement applies
• Consider if the agreement should apply to the entire world, a particular region, or a specific country
• If the agreement applies to a region or country, verify the exact boundary of the region or country
• Make sure to include all major jurisdictions that are affected by the agreement
• Once the geographic area has been established, document it in the agreement
• When the geographical limitations have been established and documented, you can proceed to the next step.

Determining if the agreement is exclusive or non-exclusive

• Review the proposed agreement to determine if the licensor will grant the licensee exclusive rights to use the licensed intellectual property or non-exclusive rights
• Consider the licensee’s needs and interests when deciding between an exclusive and non-exclusive agreement
• If the agreement is exclusive, make sure to specify the duration of the exclusivity period
• Once the decision between exclusive and non-exclusive has been made and the duration of the exclusivity period specified (if applicable), you can move on to the next step of addressing confidentiality requirements

Addressing Confidentiality Requirements

• Review the parties’ confidentiality requirements, such as any proprietary information or trade secrets that needs to remain confidential
• Identify any additional confidential information that needs to be protected
• Draft a confidentiality clause to address the parties’ confidentiality requirements and any additional confidential information
• Include language to address how the confidential information should be handled, such as ensuring that the confidential information is kept secure
• Ensure that the confidentiality clause is clear and unambiguous
• When you are satisfied that the confidentiality clause meets the parties’ requirements, you can move on to the next step: Defining what is considered confidential information.

Defining what is considered confidential information

• Understand the scope of the confidential information that must be protected by the exclusive license agreement.
• Review any existing agreements between the parties to determine what information has been previously identified as confidential.
• List the confidential information in the exclusive license agreement, and include definitions of the information when necessary.
• Make sure to identify any trade secrets that must be protected in the agreement.
• Once the confidential information has been specified and defined, the next step can be taken.

Identifying any trade secrets to be protected

• Review the confidential information deemed in the previous step to identify any trade secrets that need to be protected
• Identify any trade secrets that may not be considered confidential information but are important to the agreement
• Include language in the agreement that defines what constitutes a trade secret
• Ensure that the agreement specifies the duration of protection for any trade secrets identified
• Consider any specific obligations or prohibitions related to the use, disclosure or protection of the trade secrets
• When all trade secrets have been identified and protected in the agreement, you can move on to the next step of setting out termination provisions.

Setting Out Termination Provisions

• Establish the length of the agreement.
• Specify the conditions for termination, such as failure to meet performance targets or breach of contract.
• Determine whether either party can terminate the agreement for any reason.
• Clarify who will be responsible for any costs associated with termination.
• Determine who will have access to confidential information after the agreement is terminated.
• Specify the timeline for the termination process.
• Determine what remedies are available if either party breaches the agreement.

When you can check this step off your list:

• When you have written out all of the termination provisions and they are agreed upon by both parties.

Defining the conditions under which the agreement can be terminated

• Identify potential termination triggers, such as nonpayment or breach of contract
• Specify the conditions that must be present for the license to be terminated
• Outline the process for terminating the agreement, including notice periods
• Decide on the consequences of a termination, such as any fees or refunds
• Include any additional clauses regarding termination, such as transfer of intellectual property rights

When you have identified potential termination triggers and specified the conditions, process and consequences of termination, you can check this step off your list and move on to deciding on any termination fees.

Deciding on any termination fees

• Consider any fees that may be applicable upon the termination of the license agreement
• Discuss the terms of any termination fees with the other party, and come to an agreement
• Outline the fees and payment structure in a clause of the agreement
• Once you have agreed on the fees and payment structure and added it to the agreement, this step is complete and you can move on to finalizing the agreement terms.

Finalizing the Agreement Terms

• Review the agreement to ensure that all the terms and conditions are clear and in the best interests of both parties
• Discuss and negotiate any changes with the other party
• Ensure that all the key elements of the agreement are included, such as the scope of the license, the duration, the payment terms, and the termination provisions
• Draft the final version of the agreement and have it reviewed by a lawyer
• Once all parties have agreed to the terms and the agreement has been signed, the agreement is considered binding and enforceable
• You will know that you have finalized the agreement terms when all parties have agreed and signed the document.

Reviewing and revising the agreement

• Read through the agreement thoroughly to ensure all the necessary details are included
• Make sure any changes that were discussed and agreed upon in the negotiation process are incorporated into the agreement
• Make sure all parties have reviewed and agree to the language of the agreement
• Make sure the agreement complies with all applicable laws
• Make sure all parties have signed the agreement
• Once all parties have signed the agreement, the document is officially finalized and you can move on to the next step.

Gathering any additional information needed

• Collect any other pertinent information needed to draft the agreement, such as the parties’ names, addresses, and contact information
• Gather the specific details of the agreement, such as the parties’ rights, obligations and any restrictions that may apply
• Research the applicable laws and regulations that may impact the agreement, including any registration requirements
• Get legal advice if necessary

You can check this step off your list when you have gathered all the necessary information to draft the agreement.

Executing the Agreement

• Have all parties sign the agreement and initial any changes
• Obtain a fully executed copy of the agreement
• Provide the licensor with a copy of the executed agreement
• Check that the executed agreement matches the original draft
• Once all parties have signed the agreement, you can move on to the next step of signing the agreement.

Signing the agreement

• Have both parties sign the license agreement
• Make sure each party has a copy of the agreement with both signatures
• Check that all required information is accurate and complete
• You’ll know you can move onto the next step when both parties have signed the agreement and both copies have been securely stored.

Notarizing if necessary

• Determine whether the signatures of both parties need to be notarized.
• If necessary, both parties must sign the agreement in front of a notary.
• Have the notary verify the identity of each signatory and witness their signatures.
• The notary will stamp and sign the agreement.
• When both parties have signed and had the document notarized, you can check this step off your list and move on to the next one.

FAQ:

Q: Will this license agreement be the same throughout the UK, USA and EU?

Asked by Jane on 15th May 2022.
A: It is important to note that this guide is focused on drafting a basic exclusive license agreement, but it is not intended to provide legal advice tailored to any particular jurisdiction. When entering into an exclusive license agreement, it is essential to take into account the different legal systems and regulations of the jurisdiction in which it will be enforceable. Therefore, an exclusive license agreement for the UK will differ from that for the US and the EU. It is important to consult a lawyer in the relevant jurisdiction for advice on specific legal requirements.

Q: How does an exclusive license agreement differ from a non-exclusive one?

Asked by David on 12th June 2022.
A: An exclusive license agreement grants exclusive rights to a licensee to use and/or exploit a certain intellectual property, such as an invention or a copyrightable work. This means that the licensee has the sole right to use and exploit the intellectual property within the scope of the license, and no other party can make use of it without permission. On the other hand, a non-exclusive license grants permission to multiple parties to use and/or exploit such intellectual property within the scope of their respective licenses. It is important to note that each type of license has its own advantages and disadvantages, so it is essential to consider carefully which type of agreement best suits your needs before drafting any documents.

Q: How can I ensure my exclusive license agreement is legally enforceable?

Asked by John on 22nd July 2022.
A: In order for any contract or license agreement to be legally enforceable, all parties must be legally capable of entering into such an agreement and must have given their consent in writing. Furthermore, all parties must have understood all terms and conditions of the contract or license. When drafting an exclusive license agreement, it is important to ensure that all necessary legal elements are included, such as a description of the licensed IP, grant of rights, consideration (if applicable), obligations of both parties, governing law, dispute resolution mechanism etc. Furthermore, all parties should seek legal advice prior to signing such an agreement in order to ensure that their interests are adequately protected.

Example dispute

Suing a Company for Breach of an Exclusive License Agreement

• Plaintiff must demonstrate that they have an exclusive license agreement with the defendant.
• Plaintiff must prove that the defendant has failed to comply with the terms of the agreement, such as failing to pay royalties or to provide the licensee with exclusive rights.
• Plaintiff must demonstrate that the breach has caused them harm, such as lost profits or other damages.
• Plaintiff may seek an injunction to stop the defendant from continuing to breach the agreement.
• Plaintiff may also seek damages for any losses suffered or may seek specific performance that requires the defendant to comply with the agreement.
• Settlement may be reached through mediation or arbitration.
• If damages are awarded, they must be proven and quantified.

Templates available (free to use)

Exclusive License Agreement
Non Exclusive License Agreement

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