Alex Denne

Growth @ Genie AI | Introduction to Contracts @ UCL Faculty of Laws | Serial Founder

Create and Share Company Equity

9 Jun 2023

33 min

Legal

Note: Links to our free templates are at the bottom of this long guide.
Also note: This is not legal advice

Introduction

Equity is an integral part of business, affecting the value of a company and the potential return it can provide to investors, as well as its ownership structure, decision-making and taxation obligations. At Genie AI – the world’s largest open source legal template library – we understand how important it is for businesses to have a clear understanding of equity and its implications. That’s why we’ve created this guide to help break down what equity means and why it matters.

Put simply, equity is the difference between a company’s assets and liabilities – essentially, what it owns vs what it owes. It determines not only how much control a company has over its assets and liabilities, but also how much capital they can raise through attracting investors. Furthermore, by keeping all stakeholders in mind when making decisions - including shareholders who have an equal say - companies are better able to ensure fairness and stability in their operations. Finally, equity also helps determine tax obligations; that way businesses can pay their fair share without taking advantage of any loopholes or discrepancies in the system.

So now you know why understanding equity is essential for any business…but where do you start? Thankfully our team at Genie AI are here to help. We believe everyone should be able to draft high quality legal documents without having to pay for expensive lawyers - which is why our community template library provides millions of datapoints teaching you exactly what a market-standard equity looks like (and best yet, free access!). To find out more about this step-by-step guidance on creating your own share agreement today – all with no Genie AI account required! – read on below.

Definitions

Tax attorney: A lawyer specializing in tax law who is qualified to advise clients on their tax obligations and legal rights.
Tax regulations: Laws created by the government to define how taxes should be collected, administered, and enforced.
Shareholders agreement: A legally binding document which outlines the rights, responsibilities, and expectations of each shareholder in relation to the company.
Vesting period: The length of time during which an employee or shareholder is entitled to the benefits of their shares.
Shareholders: An individual or organization that owns shares in a company.
Equity: The value of a company beyond its liabilities and debts.
Dilution of ownership: A decrease in the percentage of ownership of a company due to the issuance of new shares.

Defining company equity and understanding the tax implications of equity
Researching current tax laws and regulations
Calculating the percentage of equity to be distributed among shareholders
Setting up a legal framework for division and allocation of equity
Drafting a shareholders agreement that outlines the rights, responsibilities and expectations of each party
Determining the vesting period for the agreement
Establishing a shareholders agreement and vesting period
Drafting a legally binding agreement that outlines the rights, responsibilities and expectations of each party
Setting the vesting period based on the number of shares held
Keeping records of equity and determining the value of shares
Establishing a system for tracking and recording the distribution of equity
Calculating the value of each share based on the company’s performance and current market value
Implementing a fair and equitable system of distribution
Developing a strategy for allocating shares based on the level of contribution made by each shareholder
Establishing a system for ensuring the fairness and equity of the distribution
Deciding on a method to raise capital and allocate shares
Researching the different methods of raising capital, such as debt financing, venture capital or equity financing
Determining the best approach for raising capital and allocating shares
Establishing a process for issuing new shares or repurchasing existing shares
Developing a system for issuing new shares or repurchasing existing shares
Setting a process for determining the number of shares to be issued or repurchased
Understanding the potential risks associated with equity and how to manage them
Researching the potential risks associated with equity, such as market volatility, dilution of ownership and legal issues
Developing a plan for mitigating these risks
Developing a strategy for sharing company equity
Establishing a system for allocating shares based on the level of contribution made by each shareholder
Deciding on the type of equity to be distributed, such as common stock, preferred stock, or options
Creating a plan for tracking and monitoring the distribution of equity over time
Establishing a system for tracking and recording the distribution of equity
Developing a plan for monitoring the changes in the distribution of equity over time

Get started

Defining company equity and understanding the tax implications of equity

Research the different types of equity available to companies, such as common stock, preferred stock, and restricted stock.
Look into the tax implications of each equity type, such as capital gains taxes, ordinary income taxes, and dividend taxes.
Understand the various rules and regulations in your jurisdiction regarding equity and tax implications.
When you have a full understanding of the different types of equity, their associated taxes, and the relevant laws and regulations, you will be ready to move on to the next step.

Researching current tax laws and regulations

Search online for local and federal tax laws and regulations related to company equity
Read through the legislation to understand how it affects the company’s equity
Make notes of any key points that you need to be aware of
Check with a tax professional or lawyer to ensure you understand any complex details
When you are confident that you have a comprehensive understanding of the relevant laws, you can move on to the next step.

Calculating the percentage of equity to be distributed among shareholders

Determine the total equity of the company
Analyze the contributions made by each shareholder and decide on an appropriate percentage of equity to be allocated to each
Calculate the percentage of equity to be distributed to each shareholder
Document the percentage of equity to be allocated to each shareholder

You’ll know you can move on to the next step when the percentage of equity to be distributed to each shareholder has been calculated and documented.

Setting up a legal framework for division and allocation of equity

Research and consult with a lawyer to create a legal framework for the division and allocation of company equity
Create a “capitalization table” which outlines the equity ownership of each shareholder
Determine the type of equity to be issued: common or preferred shares
Determine the number of shares to be issued and the price of each share
Prepare and issue a stock certificate to each shareholder
File relevant paperwork with the state or local government
When all paperwork is completed and filed, this step is complete and you can move on to drafting a shareholders agreement

Drafting a shareholders agreement that outlines the rights, responsibilities and expectations of each party

Consult a lawyer or knowledgeable legal advisor to help you draft an agreement that meets your needs
Include the rights and responsibilities of each party, such as duties and liabilities, rights to dividends, and any restrictions on the transfer of shares
Consider what happens if one party breaches the agreement and how to resolve any disputes
Put a timeline in place to review and update the agreement
Make sure there is a fair and equitable division of shares
Have all parties read and sign the shareholders agreement
File the agreement with the relevant governing body

Once all the points have been completed, you can check this off your list and move on to the next step.

Determining the vesting period for the agreement

Consider the amount of time you want your shareholders to be with the company before they can access their shares
Decide what kind of vesting schedule you want to implement, such as linear or cliff vesting
Discuss the vesting schedule with all shareholders, and make sure everyone is in agreement
Incorporate the vesting schedule into the shareholders agreement
Check that the vesting schedule has been included in the agreement and all parties are in agreement, and you are ready to move on to the next step.

Establishing a shareholders agreement and vesting period

Contact a lawyer who specializes in company equity or corporate law and discuss what should be included in the shareholders agreement
Determine the vesting period for the agreement, which is the length of time that an employee needs to work before they are eligible to own their allocated equity
Decide on the type of vesting schedule you would like to use, such as linear vesting or cliff vesting
Develop the rules for how and when stock can be bought, sold, or transferred
Specify the rights and responsibilities of each party in the agreement
Include details such as how the company will handle a shareholder leaving, who will have the power to make decisions, and whether a majority or unanimous vote is necessary
Make sure all parties involved understand the terms and sign the agreement
Once all parties have agreed and signed the agreement, you can check this off your list and move on to the next step.

Drafting a legally binding agreement that outlines the rights, responsibilities and expectations of each party

Consult a lawyer to draft the agreement that outlines the rights, responsibilities and expectations of each party
Ensure the agreement covers the percentage of equity issued to each party and the vesting period
Include details of the rights of each party in the agreement, such as voting and dividend rights
Ensure the agreement is binding and enforceable
Have the agreement reviewed by a lawyer for accuracy and completeness
When the agreement is finalized, have it signed and dated by all parties

You can check this off your list and move onto the next step when you have a legally binding agreement that outlines the rights, responsibilities and expectations of each party, which has been reviewed by a lawyer and signed by all parties.

Setting the vesting period based on the number of shares held

Establish how long the vesting period will be for each individual shareholder, based on the number of shares held
Consider establishing a staggered vesting period, where the number of shares gradually vests over the course of the period
Determine how often vesting will occur, such as quarterly or annually
Agree on a vesting schedule that outlines when the shares will vest and when they can be sold or transferred
Include the vesting schedule in the legally binding agreement
When the vesting period and schedule have been established and agreed upon, you can check this off your list and move on to the next step.

Keeping records of equity and determining the value of shares

Set up a spreadsheet to track the total number of shares and the value of each share
Research and determine the current value of the shares in the company
Calculate the number of shares for each individual, based on their vesting period
Determine the value of each individual’s share based on the total number of shares and the current value of the company
Record the value of each individual’s share in the spreadsheet
Update the spreadsheet as the company’s value changes

You will know you can check this off your list and move on to the next step when you have updated the spreadsheet with the number of shares and the value of each share for each individual.

Establishing a system for tracking and recording the distribution of equity

Decide what type of system you want to use for tracking and recording equity. This could be manual or digital.
Create a system to track who owns what equity and how much equity they have.
Make sure the system is secure, accurate, and up to date.
Establish a process for updating the system when equity is distributed or sold.
Make sure that all owners have access to the system and are aware of any changes.

You’ll know that this step is complete when you have a system in place that tracks and records equity and all owners have access to the system.

Calculating the value of each share based on the company’s performance and current market value

Analyze the company’s financial performance, such as revenue, profits, and other metrics, to determine the value of each share
Research the current market value of the company’s stocks to ensure accuracy of the share value
Utilize a stock valuation tool or consult with a financial expert to help you with the calculations
Double-check your calculations to make sure they are accurate and up-to-date
When you have finalized the value of each share, you can check this step off your list and move on to the next step.

Implementing a fair and equitable system of distribution

Identify the criteria for determining equity value for each shareholder
Evaluate each shareholder’s contribution to the company (in terms of time, money, skills, etc.)
Consider the total amount of equity to be distributed and set a fair percentage of the total for each shareholder
Draft and circulate the Equity Distribution Plan among shareholders
Finalize the Equity Distribution Plan with input from all parties
When all shareholders have agreed to the Equity Distribution Plan, you can move on to the next step.

Developing a strategy for allocating shares based on the level of contribution made by each shareholder

Analyze the level of contribution made by each shareholder and develop a strategy for allocating shares accordingly
Consider factors such as the amount of capital each shareholder has invested, the amount of time each shareholder has devoted to the company, their level of expertise, and any other factors you deem important
Draft the strategy in writing and have it reviewed by a third party to ensure the equity of the system
Once the strategy has been finalized, present it to all shareholders for review
When all shareholders have agreed to the strategy, you can check this off your list and move on to establishing a system for ensuring the fairness and equity of the distribution.

Establishing a system for ensuring the fairness and equity of the distribution

Create a comprehensive set of rules for how the company will distribute and manage its equity - this should include criteria for who receives equity, when, and how much
Consider any potential legal implications of your system and structure
Develop a process for keeping track of shareholders and their equity
Set up a system for verifying the fairness of equity distribution and addressing any disputes
When you have a finalized and documented system, you can move on to the next step.

Deciding on a method to raise capital and allocate shares

Research options for financing the company, such as debt financing, venture capital, or equity financing
Decide which financing option is best for the company and its goals
Consider the tax implications of each option
Decide how much capital needs to be raised and how it should be allocated
Create a budget for the capital raised
Draft an agreement to formalize the decision
Have the agreement reviewed by a lawyer
Finalize the agreement with all parties
Once the financing option and equity allocation is decided, you can move on to the next step.

Researching the different methods of raising capital, such as debt financing, venture capital or equity financing

Research different methods of raising capital, such as debt financing, venture capital or equity financing
Understand the pros and cons of each method
Consider the cost associated with each method, as well as the potential return
Determine which method is the most suitable for your company
When you have a better understanding of the different methods of raising capital and their implications, you will be ready to move on to the next step and determine the best approach for raising capital and allocating shares.

Determining the best approach for raising capital and allocating shares

Evaluate the different methods of raising capital, such as debt financing, venture capital or equity financing
Consider the pros and cons of each approach
Determine the best approach considering your current financial situation, future plans, and desired outcomes
If equity financing is the chosen approach, decide on the number of shares to be issued, the par value of the stock, and other relevant details such as the vesting schedule
Make sure that you understand the legal and tax implications of each approach
Create documents to formalize the process

You can check this off your list and move on to the next step once you have determined the best approach for raising capital and allocated shares.

Establishing a process for issuing new shares or repurchasing existing shares

Decide on an appropriate procedure to ensure the equity is allocated fairly and accurately
Outline the process for issuing new shares or repurchasing existing shares
Consider any restrictions on the issuance of new shares or repurchases of existing shares
Decide on an appropriate timeline for issuing new shares or repurchasing existing shares
Set up a system for tracking the issuance of new shares or repurchases of existing shares
When you have established the process for issuing new shares or repurchasing existing shares and set up a system for tracking, you can move on to the next step - Developing a system for issuing new shares or repurchasing existing shares.

Developing a system for issuing new shares or repurchasing existing shares

Research and develop a system that works for issuing new shares or repurchasing existing shares
Consider factors such as the timing of issuing or repurchasing, how many shares to offer, and the price per share
Consult with legal advisors to ensure that the system is compliant with the applicable laws and regulations
Test the system, ensuring full functionality before use
When the system is ready to use, you can check this step off your list and move on to the next step - setting a process for determining the number of shares to be issued or repurchased.

Setting a process for determining the number of shares to be issued or repurchased

Determine the number of shares to be issued or repurchased based on the funding needs of the company.
Consider the impact of issuing or repurchasing shares on the company’s capital structure and financial statements.
Establish a process that will be used to determine the number of shares to be issued or repurchased on an ongoing basis.
Review the process periodically to ensure it is being followed and is still appropriate for the company’s needs.

You can check this off your list when you have set a process for determining the number of shares to be issued or repurchased, and have reviewed the process periodically to ensure it is appropriate for the company’s needs.

Understanding the potential risks associated with equity and how to manage them

Read up on potential risks associated with company equity, such as market volatility, dilution of ownership, and legal issues.
Consider what types of contingencies your company should have in place in order to manage these risks.
Research and understand the legal requirements for issuing and selling equity in your jurisdiction.
Talk to legal and financial advisors to gain a better understanding of the potential risks and how to mitigate them.
Develop a plan for managing the potential risks associated with equity, including contingencies and strategies for dealing with volatility.
When you feel confident that you have a good understanding of the potential risks associated with company equity and how to manage them, you can check this step off your list and move on to the next one.

Researching the potential risks associated with equity, such as market volatility, dilution of ownership and legal issues

Research the legal implications of issuing equity in your jurisdiction, including any restrictions or requirements
Review the available literature on the potential risks associated with equity, such as market volatility, dilution of ownership and legal issues
Consult with legal and financial experts to gain a comprehensive understanding of the potential risks
Document your research and findings in a report
When you are confident you have a complete understanding of the potential risks associated with equity, you can check this off your list and move on to the next step.

Developing a plan for mitigating these risks

Determine what type of equity needs to be issued and the value of the equity
Consider the vesting schedule and how it will affect the shares being issued
Calculate the potential dilution of ownership
Analyze the potential impact of market volatility on the equity
Evaluate the tax implications of issuing equity
Determine the legal and regulatory requirements for issuing the equity
Create the plan for mitigating the risks associated with equity

How you’ll know when you can check this off your list and move on to the next step:
Once you have created the plan for mitigating the risks associated with equity, review it with your team and ensure everyone is in agreement. Once everyone is in agreement and the plan is finalized, you can move on to the next step.

Developing a strategy for sharing company equity

Identify the key stakeholders and their interests in the company.
Analyze the pros and cons of different equity structures.
Consider the tax implications of different structures.
Develop a strategy for allocating and distributing equity.
Ensure that the strategy is legally compliant.
Prepare documentation outlining the strategy and associated agreements.

Once you have identified the key stakeholders and developed a strategy for allocating and distributing equity, ensuring it is legally compliant, and prepared the necessary documentation, you can check this off your list and move on to the next step.

Establishing a system for allocating shares based on the level of contribution made by each shareholder

Discuss the levels of contribution and decide on an appropriate system for allocating shares accordingly
Consider the various factors that could influence the levels of contribution and allocate shares accordingly (e.g. investment, effort, etc.)
Designate how much equity each shareholder should receive based on their level of contribution.
Document the system and the equity each shareholder will receive in the company agreement.
When the system and equity allocation have been established and documented, move on to the next step of deciding on the type of equity to be distributed.

Deciding on the type of equity to be distributed, such as common stock, preferred stock, or options

Gather your team to discuss the different types of equity and decide which type is most suitable for the company
Research the characteristics of each type of equity and the consequences of selecting it
Assess the benefits and drawbacks of each type of equity
Consider the company’s goals with the equity and the impact it will have on the company’s finances
Make a final decision on the type of equity to be shared
Document the decision and the rationale behind it
How you’ll know when you can check this off your list and move on to the next step: When you have a final decision on the type of equity to be shared and the rationale behind it is documented.

Creating a plan for tracking and monitoring the distribution of equity over time

Determine how often equity will be distributed, such as annually or quarterly
Set a timeline for when the equity will be distributed
Outline the process for allocating the equity
Create a system for tracking and recording the distribution of equity
Develop a plan for evaluating the performance of the equity plan and making changes as needed
Have a system in place to report and review the equity plan on a regular basis
Once the plan is in place, document and communicate the plan to all stakeholders

When you can check this off your list: When you have a comprehensive equity plan in place, with a timeline and a system for tracking and recording the distribution of equity.

Establishing a system for tracking and recording the distribution of equity

Determine the right software and system to track equity. Consider the size of your company and the complexity of the system you need.
Research and compare software options that are available and make sure they have the features and capabilities you need.
Set up the software or system and create accounts for each shareholder.
Input the necessary data, including the number of shares allotted for each shareholder.
Test the system to ensure accuracy of data and to make sure the system runs correctly.
Document the system and the process for tracking and recording equity distribution.
When the system is complete, test it again to make sure it is functioning properly.

When you can check this off your list:

You can check this off your list when you have established the software and system to track equity, inputted all necessary data, tested the system to ensure accuracy and documented the system and process for tracking and recording equity distribution.

Developing a plan for monitoring the changes in the distribution of equity over time

Decide on how often you will monitor the changes in the distribution of equity
Select a method to track the changes, such as using a spreadsheet, software program, or online database
Establish rules and procedures for who will be responsible for monitoring the equity changes
Decide on a timeline for when the equity changes will be monitored
Set up a communication plan to ensure all stakeholders are informed of the results of the equity monitoring
Once the plan is in place, document it and let stakeholders know when and how often the equity changes will be monitored
Once the plan is implemented, check it off your list and move on to the next step.

FAQ

Q: How does the UK approach to creating and sharing company equity differ from the US?

Asked by David on October 10th, 2022.
A: The approach to creating and sharing company equity between the UK and US varies in both complexity and regulations. In the UK, company equity is typically managed through shares, with shareholders owning a portion of the company’s shares. The US, however, has a more complex system in which equity can be managed through various forms such as convertible debt, options, warrants and other securities. Depending on the type of business and its legal structure, different types of equity may be used. It is important to understand the differences between the two countries when creating and sharing equity in order to ensure compliance with laws in both jurisdictions.

Q: What kind of legal advice should I seek before creating a company equity plan?

Asked by Celia on November 15th, 2022.
A: Before creating a company equity plan, it is important to seek legal advice from an experienced professional. Legal advice can help you understand any applicable laws or regulations that may apply to your situation, as well as any potential liability or tax implications that might come with creating an equity plan. An experienced attorney can also provide guidance on various types of equity plans and help you determine which might be most appropriate for your business. Additionally, they can provide advice on how to structure the plan to ensure it is legally compliant with applicable laws and regulations.

Q: What are some best practices I should consider when creating a company equity plan?

Asked by Kevin on January 5th, 2023.
A: When creating a company equity plan, it is important to consider best practices such as seeking legal advice from an experienced professional, understanding applicable laws and regulations that may apply to your situation, clearly defining roles and responsibilities for all parties involved in the plan, setting up a fair and equitable compensation structure for employees or shareholders participating in the plan, and developing clear criteria for determining who can participate in the plan. Additionally, it is important to ensure that all parties involved have a clear understanding of their rights and obligations under the plan in order to avoid any disputes or misunderstandings down the line.

Q: What kind of information should I include in my company’s equity plan?

Asked by Amanda on February 18th, 2023.
A: When creating a company equity plan, it is important to include specific information such as the type of equity being offered (e.g., common stock or preferred stock), who is eligible to participate in the plan (e.g., employees or investors), how much ownership each participant will receive in the company (e.g., percentage of total shares), what rights come with ownership (e.g., voting rights or dividends), how participants can sell their shares (e.g., open market or private sale), what restrictions apply to participants (e.g., restrictions on selling shares), and any tax implications associated with ownership (e.g., capital gains taxes). Additionally, it is important to clearly define roles and responsibilities for all parties involved in order to ensure everyone understands their obligations under the plan prior to signing any agreements or documents related to it.

Q: Is there anything I need to consider when dealing with different jurisdictions such as EU or USA?

Asked by Christopher on April 4th, 2023.
A: When dealing with different jurisdictions such as EU or USA when creating a company equity plan, there are several considerations you should take into account. These include understanding applicable laws and regulations specific to each jurisdiction such as tax implications for shareholders or employees participating in the plan; ensuring compliance with local laws regarding stock issuance; understanding the differences between common stock versus preferred stock; and considering any restrictions that may apply when transferring shares across jurisdictions (such as restrictions on foreign ownership). Additionally, you should also consider other factors such as foreign exchange rate risks when dealing with multiple jurisdictions at once as this could significantly affect your business’s bottom line.

Example dispute

Suing a Company for Equity Violations

Analyze if any legal documents or regulations have been breached, such as the Securities Exchange Act or the Sarbanes-Oxley Act
Gather information on the company’s actions which resulted in the equity violation
Determine the extent of the damages suffered by the plaintiff, if any
Consult with legal experts to determine if the lawsuit is likely to succeed
Seek to resolve the lawsuit through mediation or arbitration, if possible
If a court case is necessary, prepare the necessary documents to prove the violation and the damages suffered
Present the evidence to the court, and seek to prove the violation of the equity rules and the damages suffered

Templates available (free to use)

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Introduction

Definitions

Contents

Get started

Defining company equity and understanding the tax implications of equity

Researching current tax laws and regulations

Calculating the percentage of equity to be distributed among shareholders

Setting up a legal framework for division and allocation of equity

Drafting a shareholders agreement that outlines the rights, responsibilities and expectations of each party

Determining the vesting period for the agreement

Establishing a shareholders agreement and vesting period

Drafting a legally binding agreement that outlines the rights, responsibilities and expectations of each party

Setting the vesting period based on the number of shares held

Keeping records of equity and determining the value of shares

Establishing a system for tracking and recording the distribution of equity

Calculating the value of each share based on the company’s performance and current market value

Implementing a fair and equitable system of distribution

Developing a strategy for allocating shares based on the level of contribution made by each shareholder

Establishing a system for ensuring the fairness and equity of the distribution

Deciding on a method to raise capital and allocate shares

Researching the different methods of raising capital, such as debt financing, venture capital or equity financing

Determining the best approach for raising capital and allocating shares

Establishing a process for issuing new shares or repurchasing existing shares

Developing a system for issuing new shares or repurchasing existing shares

Setting a process for determining the number of shares to be issued or repurchased

Understanding the potential risks associated with equity and how to manage them

Researching the potential risks associated with equity, such as market volatility, dilution of ownership and legal issues

Developing a plan for mitigating these risks

Developing a strategy for sharing company equity

Establishing a system for allocating shares based on the level of contribution made by each shareholder

Deciding on the type of equity to be distributed, such as common stock, preferred stock, or options

Creating a plan for tracking and monitoring the distribution of equity over time

Establishing a system for tracking and recording the distribution of equity

Developing a plan for monitoring the changes in the distribution of equity over time

FAQ

Q: How does the UK approach to creating and sharing company equity differ from the US?

Q: What kind of legal advice should I seek before creating a company equity plan?

Q: What are some best practices I should consider when creating a company equity plan?

Q: What kind of information should I include in my company’s equity plan?

Q: Is there anything I need to consider when dealing with different jurisdictions such as EU or USA?

Example dispute

Suing a Company for Equity Violations

Templates available (free to use)

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