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Venue Booking Contract
"I need a Venue Booking Contract for a 300-person corporate conference at our hotel's convention center in Singapore, including provisions for catering services and audio-visual equipment, scheduled for March 15-17, 2025."
1. Parties: Details of the venue owner/operator and the client booking the venue
2. Background: Context of the venue booking arrangement and purpose
3. Definitions: Key terms used throughout the contract
4. Venue Details: Specific description of the venue and facilities included
5. Booking Period: Dates, times, and duration of the booking
6. Payment Terms: Fees, deposit requirements, payment schedule, and method
7. Cancellation Policy: Terms for cancellation by either party and associated penalties
8. Usage Rules: General rules and restrictions for venue use
9. Liability and Indemnity: Risk allocation between parties
1. Catering Provisions: Terms related to food and beverage services when catering services are included
2. Technical Equipment: Terms for use of audio-visual or technical equipment when such equipment is provided
3. Security Requirements: Security arrangements and responsibilities for large events or high-risk venues
4. Insurance Requirements: Specific insurance coverage requirements for high-value events or risky activities
5. Alcohol Service: Terms related to alcohol service and licensing when alcohol will be served
1. Floor Plan: Detailed layout of the venue and included spaces
2. Price List: Breakdown of all charges and additional services
3. Equipment Inventory: List of equipment included in the booking
4. House Rules: Detailed venue rules and regulations
5. Emergency Procedures: Safety protocols and emergency contact information
Authors
Booking Period
Business Day
Cancellation Fee
Commencement Date
Confidential Information
Deposit
Event
Force Majeure Event
Hire Fee
House Rules
Maximum Capacity
Operating Hours
Permitted Use
Premises
Security Deposit
Services
Set-up Time
Terms and Conditions
Third Party Supplier
Venue
Venue Manager
Venue Owner
Venue Rules
Assignment and Subletting
Booking Confirmation
Cancellation and Postponement
Cleaning and Maintenance
Compliance with Laws
Confidentiality
Damage to Property
Default and Termination
Deposit and Payment
Dispute Resolution
Force Majeure
Health and Safety
Indemnification
Insurance
Liability Limitations
Licenses and Permits
Noise Control
Notice Requirements
Parking
Property Rules
Security
Set-up and Breakdown
Third Party Suppliers
Utilities and Services
Venue Capacity
Warranties
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