Event Vendor Agreement Template for Singapore

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Key Requirements PROMPT example:

Event Vendor Agreement

"I need an Event Vendor Agreement for hiring a catering company to provide food and beverage services for our annual corporate conference in Singapore on March 15, 2025, with specific focus on food safety compliance and liability coverage."

Document background

The Event Vendor Agreement serves as a crucial document for event management in Singapore, establishing clear terms between organizers and service providers. This agreement is essential when engaging vendors for events ranging from corporate functions to public festivals. It encompasses key elements such as service scope, payment terms, insurance requirements, and compliance with Singapore regulations including the Contract Law Act, Workplace Safety and Health Act, and relevant licensing requirements. The agreement protects both parties' interests while ensuring regulatory compliance in the Singapore events industry.

Suggested Sections

1. Parties: Identifies and defines the contracting parties - event organizer and vendor

2. Background: Contextual information about the event and purpose of the agreement

3. Definitions: Key terms used throughout the agreement

4. Scope of Services: Detailed description of services/products to be provided by vendor

5. Payment Terms: Fees, payment schedule, and payment methods

6. Term and Termination: Duration of agreement and termination conditions

7. Vendor Obligations: Key responsibilities and commitments of the vendor

8. Organizer Obligations: Key responsibilities and commitments of the event organizer

9. Insurance and Liability: Insurance requirements and liability allocation

10. General Provisions: Standard legal clauses including governing law

Optional Sections

1. Food Safety Compliance: Required for food vendors - specific health and safety requirements

2. Equipment and Materials: Details of equipment provided/used

3. Intellectual Property Rights: IP ownership and usage rights

4. Data Protection: PDPA compliance requirements

5. Force Majeure: Provisions for unforeseen circumstances

Suggested Schedules

1. Schedule 1 - Service Specifications: Detailed breakdown of services/products

2. Schedule 2 - Fee Schedule: Detailed pricing and payment terms

3. Schedule 3 - Event Details: Specific event information including venue, date, timing

4. Schedule 4 - Insurance Requirements: Required insurance coverage details

5. Schedule 5 - Operating Procedures: Standard operating procedures and guidelines

6. Appendix A - Required Permits/Licenses: Copies of necessary permits and licenses

7. Appendix B - Safety Protocols: Safety guidelines and emergency procedures

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Events and Entertainment
Hospitality
Food and Beverage
Audio-Visual Services
Marketing and PR

Relevant Teams

Events Management
Procurement
Legal
Operations
Finance
Risk Management

Relevant Roles

Event Manager
Procurement Manager
Operations Director
Contract Administrator
Vendor Relations Manager

How a Sales & Marketing Lead uses Genie AI to reduce contract drafting time by 95%

Let's create your Event Vendor Agreement

Authors

Alex Denne

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