Letter Of Consent For Reference Check Template for Singapore

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Key Requirements PROMPT example:

Letter Of Consent For Reference Check Template

I need a Letter Of Consent For Reference Check Template for my financial services company in Singapore, which must include specific clauses about handling sensitive financial performance data and allow reference checks for up to three months starting March 2025.

Document background
The Letter Of Consent For Reference Check Template is essential in Singapore's employment landscape, where data protection is strictly regulated under the PDPA. This document is required whenever an organization needs to conduct reference checks on potential employees, allowing former employers to legally share employment information. It protects both the reference provider and the individual by clearly defining the scope of information that can be shared, while ensuring compliance with Singapore's privacy laws. The template is particularly important given the increasing emphasis on due diligence in hiring processes and the need for documented consent in personal data handling.
Suggested Sections

1. Date and Personal Details: Current date and full details of the person giving consent including full name, NRIC/FIN, and contact information

2. Recipient Details: Complete details of current/former employer who will provide the reference, including company name, address and contact person

3. Purpose Statement: Clear statement of the purpose for which the reference check is being conducted, including prospective employer details if applicable

4. Scope of Consent: Specific information authorized to be shared in the reference check, including employment period, position, job responsibilities, and performance

5. Duration of Consent: Validity period of the consent and conditions for withdrawal of consent

6. Signature Block: Space for signature, name, date of signing, and witness details if required

Optional Sections

1. Third Party Authorization: Authorization clause for sharing information with specific third parties, used when reference check is conducted by external agency

2. Specific Exclusions: Section listing information that should not be shared, used when certain aspects of employment history should be excluded

3. Data Protection Statement: Additional privacy protection clauses aligned with PDPA requirements, used for sensitive positions or when required by industry regulations

Suggested Schedules

1. Employment History Summary: Brief summary of employment period and positions held with the reference provider

2. Required Information Checklist: Detailed checklist of specific information points authorized for sharing during the reference check

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Industries

Personal Data Protection Act 2012 (PDPA): Primary legislation governing collection, use, and disclosure of personal data in Singapore. Requires explicit consent, transparency in data collection purposes, and adequate security measures for data protection.

Employment Act (Chapter 91): Singapore's main employment law that provides framework for basic employment terms and working conditions. Relevant for determining scope of information that can be legally requested and shared in reference checks.

Employment (Employment Records, Key Employment Terms and Pay Slips) Regulations 2016: Regulations specifying requirements for maintaining employment records, providing guidance on what information employers typically hold and can share.

Monetary Authority of Singapore (MAS) Guidelines: Specific guidelines applicable to financial sector employment, providing additional requirements for reference checks in financial institutions.

Tripartite Guidelines on Fair Employment Practices: Guidelines ensuring reference checks are conducted fairly and based on merit, promoting fair employment practices in Singapore.

Defamation Act (Chapter 75): Legislation protecting against false statements that could harm reputation, relevant for both reference providers and recipients in the reference check process.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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