Intercompany Data Sharing Agreement Template for Singapore

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Key Requirements PROMPT example:

Intercompany Data Sharing Agreement

"Need an Intercompany Data Sharing Agreement to enable sharing of customer data between our Singapore headquarters and three subsidiary companies in Malaysia, with specific provisions for financial services compliance and cross-border transfers starting March 2025."

Document background
The Intercompany Data Sharing Agreement is essential for organizations operating in Singapore that need to share data between affiliated entities. This agreement addresses requirements under Singapore's PDPA and related regulations, establishing clear protocols for data sharing while maintaining data protection standards. It's particularly relevant for multinational companies with Singapore operations, covering aspects such as data security, cross-border transfers, and compliance monitoring. The agreement helps organizations maintain regulatory compliance while facilitating necessary data flows between group companies.
Suggested Sections

1. Parties: Identification and details of the data sharing parties involved in the agreement

2. Background: Context of the data sharing arrangement, business relationship, and purpose of the agreement

3. Definitions: Key terms used throughout the agreement including technical, legal, and operational definitions

4. Scope of Data Sharing: Detailed description of data types, sharing purposes, and permitted uses

5. Data Protection Obligations: Security measures, compliance requirements, and safeguards for data protection

6. Compliance with Laws: Obligations to comply with PDPA and other applicable data protection laws

7. Term and Termination: Duration of the agreement, renewal terms, and termination provisions

8. Liability and Indemnities: Risk allocation, limitations of liability, and indemnification provisions

Optional Sections

1. Cross-border Transfers: Provisions governing international data transfers and compliance with cross-border data protection requirements

2. Breach Notification: Procedures and timelines for reporting and handling data breaches

3. Audit Rights: Rights to audit compliance with the agreement and data protection obligations

4. Industry-Specific Compliance: Additional compliance requirements for specific industries (banking, healthcare, telecommunications)

Suggested Schedules

1. Schedule 1 - Data Categories: Detailed list and description of data types being shared under the agreement

2. Schedule 2 - Security Requirements: Technical and organizational security measures required for data protection

3. Schedule 3 - Processing Activities: Detailed description of permitted data processing activities and purposes

4. Schedule 4 - Contact Details: Key contacts for data protection matters and breach notification

5. Schedule 5 - Compliance Checklist: Checklist of compliance requirements under PDPA and other applicable laws

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Clauses
Industries

Personal Data Protection Act 2012 (PDPA): Singapore's primary data protection legislation covering collection, use, disclosure and care of personal data. Includes requirements for consent, purpose limitation, data protection and cross-border data transfers.

Cybersecurity Act 2018: Singapore legislation governing cybersecurity requirements and critical infrastructure protection, relevant for data security requirements in data sharing agreements.

PDPC Advisory Guidelines: Regulatory guidelines providing interpretation and practical guidance on PDPA requirements, including specific guidelines on data sharing arrangements and international data transfers.

Cloud Security Singapore Standards (SS 584): Singapore standards specific to cloud security, applicable when cloud services are involved in data sharing arrangements.

GDPR Compliance Requirements: European Union data protection requirements that may need to be considered if EU data subjects are involved in the data sharing arrangement.

APEC Cross-Border Privacy Rules: Regional privacy framework that provides guidelines for cross-border data transfers within APEC member economies.

ASEAN Framework on Personal Data Protection: Regional framework providing principles for data protection within ASEAN member states.

Banking Act: Singapore banking regulations that may apply if financial data is involved in the data sharing arrangement.

Healthcare Regulations: Singapore healthcare-specific regulations that may apply if medical or healthcare data is involved in the sharing arrangement.

Telecommunications Act: Singapore telecommunications regulations that may apply if telecom data is involved in the sharing arrangement.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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