Intercompany Data Sharing Agreement Template for United Arab Emirates

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Key Requirements PROMPT example:

Intercompany Data Sharing Agreement

"Need an Intercompany Data Sharing Agreement for our UAE parent company to share customer and financial data with three local subsidiaries, ensuring compliance with UAE Federal Decree-Law No. 45 of 2021 and including specific provisions for financial services data handling."

Document background
The Intercompany Data Sharing Agreement is essential for organizations operating in the UAE that need to share data between related corporate entities while maintaining compliance with local regulations. This document becomes necessary when companies within the same group need to exchange customer data, employee information, financial data, or other business-critical information. It specifically addresses requirements under UAE Federal Decree-Law No. 45 of 2021 and related regulations, providing a structured framework for data protection, transfer mechanisms, and security measures. The agreement is particularly important given the UAE's strict data protection regime and the need for clear governance in corporate group structures.
Suggested Sections

1. Parties: Identification of the data sharing parties, including registered addresses and company details

2. Background: Context of the agreement and the business relationship between the parties

3. Definitions: Detailed definitions of terms used throughout the agreement, including technical terms and data categories

4. Purpose and Scope: Specific purposes for which data will be shared and the scope of sharing activities

5. Data Protection Compliance: Obligations to comply with UAE data protection laws and regulations

6. Data Security Measures: Required security measures for protecting shared data

7. Roles and Responsibilities: Detailed responsibilities of each party in relation to data sharing

8. Confidentiality Obligations: Provisions for maintaining confidentiality of shared data

9. Data Transfer Mechanisms: Procedures and methods for transferring data between parties

10. Data Subject Rights: Procedures for handling data subject requests and rights under UAE law

11. Breach Notification: Procedures for reporting and handling data breaches

12. Term and Termination: Duration of the agreement and termination provisions

13. Governing Law and Jurisdiction: Specification of UAE law as governing law and jurisdiction for disputes

Optional Sections

1. Cross-Border Transfers: Required when data will be transferred outside the UAE, specifying compliance with international transfer requirements

2. Sensitive Data Handling: Required when sharing sensitive personal data or special categories of data

3. Audit Rights: Optional provisions for conducting audits of data handling practices

4. Sub-processing: Required when either party may engage sub-processors to handle the shared data

5. Industry-Specific Compliance: Required for regulated industries such as healthcare or financial services

6. Data Retention and Destruction: Specific requirements for data retention periods and destruction procedures

7. Insurance Requirements: Optional section specifying required insurance coverage for data-related risks

8. Force Majeure: Optional provisions for handling unforeseen circumstances affecting data sharing

Suggested Schedules

1. Schedule 1 - Data Categories: Detailed list of data categories to be shared under the agreement

2. Schedule 2 - Technical and Security Requirements: Specific technical requirements and security measures for data sharing

3. Schedule 3 - Contact Points: List of key contacts and escalation procedures for both parties

4. Schedule 4 - Processing Activities: Detailed description of processing activities and purposes

5. Schedule 5 - Service Levels: Performance metrics and service levels for data sharing activities

6. Appendix A - Data Transfer Impact Assessment: Assessment of risks and safeguards for data transfers

7. Appendix B - Security Incident Response Plan: Detailed procedures for responding to security incidents

8. Appendix C - Compliance Checklist: Checklist ensuring compliance with UAE data protection requirements

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Financial Services

Healthcare

Technology

Telecommunications

Manufacturing

Retail

Professional Services

Energy

Real Estate

Transportation and Logistics

Education

Media and Entertainment

Relevant Teams

Legal

Compliance

Information Security

IT Operations

Risk Management

Data Protection

Corporate Governance

Information Technology

Privacy

Operations

Relevant Roles

Chief Legal Officer

Data Protection Officer

Chief Information Security Officer

Chief Technology Officer

Legal Counsel

Compliance Manager

Privacy Manager

Information Security Manager

IT Director

Risk Manager

Operations Director

Chief Operating Officer

Corporate Secretary

General Counsel

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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