End Of Tenancy Form Template for Singapore

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Key Requirements PROMPT example:

End Of Tenancy Form

"I need an End Of Tenancy Form for my 3-bedroom HDB flat in Singapore, where the tenant is moving out on March 15, 2025, and there are some minor repairs needed; the security deposit is $3,000."

Document background

The End Of Tenancy Form is a crucial document in Singapore's property rental market that facilitates the formal conclusion of a tenancy agreement. It serves as a comprehensive record of the property's condition upon vacation, details any deductions from the security deposit, and confirms the completion of all tenant obligations. This document is particularly important in Singapore's highly regulated property market, where clear documentation is essential for both parties' protection and potential dispute resolution. It should be completed when a tenant is preparing to vacate a property, whether at the natural end of the lease term or through early termination by mutual agreement.

Suggested Sections

1. Property Details: Full address and description of the rental property

2. Parties Information: Details of landlord and tenant including full names, identification numbers and contact information

3. Confirmation of Tenancy End Date: Official end date of the tenancy agreement and confirmation of notice period compliance

4. Property Inspection Details: Date, time and findings of final inspection including condition assessment

5. Security Deposit Settlement: Amount of security deposit, any deductions with justification, and final amount to be returned

6. Handover Checklist: Comprehensive list of items to be returned including keys, access cards, and resident passes

Optional Sections

1. Utility Settlement: Details of final utility readings and payment arrangements for outstanding bills

2. Damage Assessment: Detailed documentation of any property damage beyond normal wear and tear, including repair costs

3. Forwarding Address: New contact details and forwarding address for future correspondence or deposit return

4. HDB Specific Requirements: Additional requirements specific to HDB properties including necessary notifications to HDB

Suggested Schedules

1. Schedule A - Property Condition Report: Detailed room-by-room assessment of property condition at exit with specific notes on any defects

2. Schedule B - Photographic Evidence: Dated photographs documenting the final condition of all rooms and any specific areas of concern

3. Schedule C - Utility Reading Records: Final meter readings for all utilities with supporting documentation or photographs

4. Schedule D - Inventory Checklist: Comprehensive list of all landlord-provided furniture and items with their final condition assessment

5. Schedule E - Outstanding Payments: Detailed breakdown of any outstanding payments including utilities, maintenance fees, or property damage costs

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Residential Real Estate
Commercial Real Estate
Property Management
Real Estate Agency

Relevant Teams

Real Estate
Legal
Operations
Finance
Administration

Relevant Roles

Property Manager
Real Estate Agent
Leasing Manager
Facilities Manager
Property Administrator

Industries

Residential Tenancies Act: Primary legislation governing residential tenancy agreements in Singapore, defining rights and obligations of landlords and tenants

Planning Act: Regulates the development and use of land and buildings in Singapore

Housing and Development Act: Governs public housing (HDB flats) regulations and requirements in Singapore

Building Maintenance and Strata Management Act: Regulates the management and maintenance of strata-titled properties

Civil Law Act: Chapter 43 provides general principles of civil law applicable to property and contracts

Conveyancing and Law of Property Act: Governs the transfer of property rights and interests in Singapore

Property Tax Act: Regulates property taxation matters which may affect final settlements

Stamp Duties Act: Governs stamp duty obligations related to tenancy agreements

HDB Regulations: Specific rules and guidelines for public housing tenancies

URA Guidelines: Urban Redevelopment Authority guidelines affecting property usage and requirements

Estate Agents Act: Regulates property agents' involvement in tenancy matters

Security Deposit Protocol: Requirements and procedures for handling security deposit returns

Property Inspection Requirements: Standards and procedures for conducting property inspections during handover

Handover Protocols: Required procedures and documentation for property handover at end of tenancy

Utility Termination Process: Procedures for proper termination and transfer of utility accounts

Key Return Procedures: Requirements for the return and documentation of property keys and access devices

Reinstatement Obligations: Requirements for returning the property to its original condition

Final Settlement Procedures: Process for settling all outstanding payments and accounts

Notice Period Requirements: Mandatory notice periods for termination of tenancy

CEA Guidelines: Council for Estate Agencies guidelines affecting tenancy matters

Civil Law Dispute Resolution: Procedures for handling disputes related to end of tenancy

PDPA Requirements: Personal Data Protection Act requirements for handling tenant information

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Let's create your End Of Tenancy Form

Authors

Alex Denne

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