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Building Management Contract

Building Management Contract Template for Singapore

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Key Requirements PROMPT example:

Building Management Contract

"I need a Building Management Contract for a new 50-unit residential condominium in Singapore's East Coast area, with specific emphasis on green building maintenance and sustainable practices, starting from March 2025."

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Document background
The Building Management Contract is essential for property owners and management corporations in Singapore seeking to engage professional property management services. This contract type is specifically designed to comply with Singapore's stringent building management regulations, including the BMSMA and Building Control Act. It establishes clear parameters for property maintenance, security, financial management, and operational standards while protecting the interests of all parties involved. The document is particularly crucial given Singapore's high-density urban environment and strict property management requirements.
Suggested Sections

1. Parties: Identification of the building owner/management corporation and the management company

2. Background: Context of the agreement and property details

3. Definitions: Key terms used throughout the contract including regulatory references to Singapore building management laws

4. Scope of Services: Detailed description of management services to be provided in accordance with BMSMA requirements

5. Term and Termination: Duration of contract and termination conditions

6. Fees and Payment Terms: Management fees, payment schedule, and related terms

7. Obligations of the Manager: Specific duties and responsibilities of the management company under Singapore law

8. Building Owner's Obligations: Responsibilities and obligations of the property owner

9. Compliance Requirements: Obligations under Singapore building management and safety regulations

10. Insurance and Liability: Required insurance coverage and liability provisions

Optional Sections

1. Performance Standards: Specific KPIs and service levels for complex properties requiring detailed service metrics

2. Environmental Management: Green building maintenance requirements for buildings with specific environmental certifications

3. Security Services: Specific security requirements and protocols when security services are included in scope

4. Data Protection Provisions: Specific provisions for handling personal data under PDPA when dealing with resident information

Suggested Schedules

1. Schedule 1 - Property Details: Detailed description of the managed property including building specifications

2. Schedule 2 - Service Specifications: Detailed breakdown of services to be provided including maintenance schedules

3. Schedule 3 - Fee Schedule: Detailed breakdown of fees and charges

4. Schedule 4 - Performance Standards: Specific KPIs and measurement criteria

5. Schedule 5 - Staff Requirements: Staffing requirements and qualifications

6. Schedule 6 - Statutory Compliance Checklist: List of applicable Singapore regulations and compliance requirements

7. Appendix A - Emergency Procedures: Emergency response protocols and procedures as per SCDF requirements

8. Appendix B - Maintenance Schedule: Planned maintenance schedules and frequencies

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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alex.den.21@genieai.co
Clauses
Appointment and Term
Scope of Services
Manager's Duties and Responsibilities
Owner's Obligations
Performance Standards
Staff and Personnel
Fees and Payment Terms
Insurance Requirements
Health and Safety
Emergency Procedures
Maintenance and Repairs
Security Services
Financial Management
Records and Reporting
Confidentiality
Data Protection
Liability and Indemnity
Force Majeure
Termination
Assignment and Subcontracting
Dispute Resolution
Notices
Governing Law
Environmental Compliance
Quality Assurance
Warranties and Representations
Compliance with Laws
Amendment and Variation
Building Rules and Regulations
Service Level Agreements
Industries

Building Maintenance and Strata Management Act (BMSMA): Core legislation governing management and maintenance of strata-titled properties, defining roles of management corporations and requirements for maintenance funds

Building Control Act: Regulates building works and construction, setting safety and structural requirements, and defining responsibilities for building maintenance

Fire Safety Act: Covers requirements for fire safety systems, maintenance and inspection requirements, and emergency protocols

Workplace Safety and Health Act: Outlines safety requirements for maintenance work, risk assessment requirements, and worker protection measures

Environmental Protection and Management Act: Covers environmental compliance requirements and waste management regulations

Security and Watch Services Industry Act: Defines requirements for security services and related licensing requirements

Personal Data Protection Act: Governs handling of resident information, security camera usage, and data storage requirements

Employment Act: Covers labor laws affecting maintenance staff, working hours and conditions, and employment terms

BCA Guidelines: Building and Construction Authority guidelines providing specific standards and best practices for building management

SCDF Guidelines: Singapore Civil Defence Force guidelines covering fire safety and emergency response requirements

NEA Guidelines: National Environment Agency guidelines covering environmental and public health requirements for building management

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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