Name Change Declaration Form Template for New Zealand

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Key Requirements PROMPT example:

Name Change Declaration Form

"I need a Name Change Declaration Form for my daughter who will be turning 16 in March 2025, as she wants to adopt her late grandmother's surname while keeping her middle name; we require both English and te reo Māori versions of the form."

Document background

The Name Change Declaration Form is a crucial legal document used in New Zealand when an individual wishes to formally change their name. This document is required under the Births, Deaths, Marriages, and Relationships Registration Act 1995 and must be completed by anyone seeking to legally change their name, whether due to marriage, divorce, personal preference, or other reasons. The form collects essential information including current legal name, proposed new name, personal identifiers, and requires a statutory declaration. It must be witnessed by an authorized person such as a Justice of the Peace or solicitor. The completed form, along with supporting documentation and prescribed fees, is submitted to the Registrar-General for processing. Upon approval, the name change becomes legally recognized and can be used for updating official documents such as passports, driver's licenses, and other identification documents.

Suggested Sections

1. Current Personal Details: Section for current legal name, date of birth, place of birth, and other identifying information

2. Proposed New Name: Section detailing the full new name being requested

3. Contact Information: Current residential address, postal address, and contact details of the applicant

4. Citizenship Status: Information about New Zealand citizenship or permanent residency status

5. Identity Verification: Details of acceptable identification documents being provided

6. Declaration: Statutory declaration confirming the truth of information provided and understanding of legal implications

7. Witness Details: Information about the authorized person witnessing the declaration

Optional Sections

1. Parental Consent: Required when the applicant is under 18 years of age

2. Previous Name Changes: Required if the applicant has changed their name before

3. Marriage/Civil Union Details: Required if the name change relates to a marriage or civil union

4. Cultural Name Significance: Optional section for explaining cultural significance of names, particularly relevant for Māori names

5. Court Order Details: Required if the name change is mandated by a court order

6. Guardian Details: Required when application is made by a guardian on behalf of someone else

Suggested Schedules

1. Appendix A - Document Checklist: List of required supporting documents to be submitted with the application

2. Appendix B - Proof of Identity Documents: Detailed list of acceptable identification documents and requirements

3. Appendix C - Fee Schedule: Current fees for name change registration and additional services

4. Appendix D - Witness Qualification List: List of persons authorized to witness the declaration

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

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Public Administration

Identity and Documentation Services

Immigration Services

Financial Services

Healthcare

Education

Relevant Teams

Legal

Compliance

Human Resources

Administration

Government Services

Identity Services

Records Management

Customer Service

Documentation

Relevant Roles

Legal Administrator

Court Registrar

Immigration Officer

Human Resources Manager

Compliance Officer

Identity Services Officer

Records Manager

Justice of the Peace

Solicitor

Legal Secretary

Government Services Officer

Bank Officer

School Administrator

Find the exact document you need

Statutory Declaration Name Change

A legal document used in New Zealand to formally declare and record a person's intention to change their name under NZ law.

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Let's create your Name Change Declaration Form

Authors

Alex Denne

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