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Housekeeping Contract

Housekeeping Contract Template for New Zealand

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Key Requirements PROMPT example:

Housekeeping Contract

"I need a Housekeeping Contract for my 20-story commercial office building in Auckland, with special emphasis on eco-friendly cleaning products and compliance with New Zealand workplace safety regulations, to commence from March 1, 2025."

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This Housekeeping Contract template is designed for use in New Zealand to establish a formal agreement between cleaning service providers and their clients. It is particularly relevant for businesses, property managers, and facility operators requiring professional cleaning services on a regular basis. The contract incorporates essential elements required under New Zealand law, including compliance with employment regulations, health and safety requirements, and privacy provisions. It provides comprehensive coverage of service specifications, performance standards, payment terms, and operational procedures while protecting both parties' interests through clear liability and insurance provisions. This template is adaptable for various service scenarios, from commercial office cleaning to institutional facility maintenance.
Suggested Sections

1. Parties: Identification of the service provider and the client

2. Background: Context of the agreement and general purpose

3. Definitions: Key terms used throughout the agreement

4. Term and Renewal: Duration of the agreement and renewal provisions

5. Scope of Services: Detailed description of housekeeping services to be provided

6. Service Standards: Quality standards and performance expectations

7. Payment Terms: Fees, payment schedule, and payment methods

8. Health and Safety: Safety protocols and compliance requirements

9. Equipment and Supplies: Responsibility for providing cleaning equipment and materials

10. Staff and Training: Requirements for staff qualifications and training

11. Insurance and Liability: Insurance requirements and limitation of liability

12. Confidentiality: Protection of private information and access protocols

13. Termination: Conditions for ending the agreement

14. General Provisions: Standard legal clauses including governing law and notices

Optional Sections

1. Environmental Standards: Additional requirements for eco-friendly cleaning practices and products

2. Security Protocols: Specific security requirements for high-security facilities or sensitive areas

3. Pest Control: Additional services for pest monitoring and control

4. Specialist Cleaning: Provisions for specialized cleaning services like carpet cleaning or window washing

5. Emergency Services: Procedures for emergency cleaning situations

6. Performance Bonds: Requirements for performance bonds in high-value contracts

7. Subcontracting: Terms for allowing or prohibiting subcontracting of services

Suggested Schedules

1. Schedule 1 - Service Specifications: Detailed breakdown of cleaning tasks and frequencies

2. Schedule 2 - Pricing Schedule: Detailed pricing for different services and additional works

3. Schedule 3 - Cleaning Checklist: Daily/weekly/monthly task checklists

4. Schedule 4 - Approved Cleaning Products: List of approved cleaning products and materials

5. Schedule 5 - Key Performance Indicators: Specific performance metrics and measurement criteria

6. Schedule 6 - Staff Requirements: Specific requirements for staff including qualifications and vetting

7. Appendix A - Health and Safety Procedures: Detailed safety protocols and emergency procedures

8. Appendix B - Incident Report Forms: Templates for reporting incidents or damages

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Agreement
Additional Services
Approved Cleaning Products
Business Day
Client
Cleaning Schedule
Commencement Date
Confidential Information
Contract Price
Contractor
Contractor's Personnel
Deep Cleaning
Emergency Services
Equipment
Force Majeure Event
Hazardous Materials
Health and Safety Requirements
Initial Term
Key Performance Indicators
Normal Business Hours
Notice
Premises
Regular Services
Required Insurance
Service Areas
Service Level Agreement
Service Provider
Service Schedule
Service Standards
Site Rules
Special Cleaning Requirements
Staff
Supplies
Term
Termination Date
Work Health and Safety Laws
Working Hours
Clauses
Scope of Services
Payment Terms
Term and Renewal
Service Standards
Health and Safety
Equipment and Materials
Staff and Training
Access and Security
Confidentiality
Insurance
Liability and Indemnity
Performance Standards
Quality Control
Termination
Force Majeure
Dispute Resolution
Compliance with Laws
Subcontracting
Warranties
Assignment
Notices
Variation
Entire Agreement
Severability
Governing Law
Emergency Procedures
Environmental Compliance
Record Keeping
Audit Rights
Intellectual Property
Relevant Industries

Real Estate

Hospitality

Healthcare

Education

Commercial Property

Residential Property

Industrial

Retail

Corporate Offices

Government and Public Sector

Relevant Teams

Facilities Management

Operations

Procurement

Human Resources

Legal

Property Management

Contract Administration

Health and Safety

Finance

Risk Management

Relevant Roles

Facilities Manager

Property Manager

Operations Manager

Procurement Manager

Contract Manager

Human Resources Manager

Building Manager

Housekeeping Supervisor

Cleaning Services Coordinator

Site Manager

General Manager

Office Manager

Health and Safety Officer

Commercial Manager

Legal Counsel

Industries
Employment Relations Act 2000: Governs employment relationships, including minimum terms and conditions, good faith obligations, and dispute resolution procedures
Health and Safety at Work Act 2015: Ensures workplace safety, particularly relevant for handling cleaning chemicals and equipment
Minimum Wage Act 1983: Sets minimum wage requirements for workers, including domestic workers and cleaners
Holidays Act 2003: Establishes workers' rights to annual leave, public holidays, sick leave, and bereavement leave
Privacy Act 2020: Protects personal information and privacy, relevant as housekeepers may have access to private spaces and information
Fair Trading Act 1986: Ensures fair trading practices and protects against misleading conduct in service agreements
Immigration Act 2009: Relevant for ensuring workers have legal right to work in New Zealand
Wages Protection Act 1983: Governs how wages must be paid and protects against unlawful deductions
Contract and Commercial Law Act 2017: Provides the general framework for contract formation and enforcement
Hazardous Substances and New Organisms Act 1996: Regulates the use and handling of cleaning chemicals and hazardous substances
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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