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Event Waiver

Event Waiver Template for Netherlands

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Key Requirements PROMPT example:

Event Waiver

"I need an Event Waiver under Dutch law for an extreme sports competition taking place in Amsterdam in March 2025, which should include specific provisions for equipment usage and mandatory safety protocol acknowledgments."

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Document background
The Event Waiver serves as a crucial risk management tool for organizations hosting events in the Netherlands, protecting event organizers while respecting participants' rights under Dutch law. This document is essential when organizing activities that carry inherent risks or require participants' acknowledgment of potential hazards. The waiver must be drafted within the framework of the Dutch Civil Code, which prohibits complete liability waivers for gross negligence or intentional misconduct. It should be used for various events ranging from sports competitions to recreational activities, corporate events, and educational programs. The document typically includes risk acknowledgments, health declarations, emergency procedures, and specific provisions required by Dutch law, ensuring both legal compliance and practical risk management.
Suggested Sections

1. Parties: Identification of the event organizer and the participant, including full legal names and relevant contact details

2. Background: Brief description of the event and its nature, including date, location, and general purpose

3. Definitions: Clear definitions of key terms used in the waiver, including 'Event', 'Activities', 'Risks', and 'Claims'

4. Risk Acknowledgment: Detailed description of potential risks associated with the event and explicit acknowledgment by the participant

5. Waiver and Release: The core waiver provisions, clearly stating what liability is being waived, while acknowledging Dutch law limitations on liability exclusions

6. Health and Fitness Declaration: Participant's confirmation of sufficient health and fitness to participate in the event

7. Rules and Instructions: Agreement to follow event rules, safety instructions, and organizer directions

8. Emergency Authorization: Authorization for emergency medical treatment if needed during the event

9. Governing Law: Specification of Dutch law as governing law and jurisdiction for any disputes

Optional Sections

1. Media Release: Optional section for permission to use participant's image in event photos/videos - include when event will be photographed or recorded

2. Insurance Declaration: Optional section regarding participant's personal insurance coverage - include for high-risk events

3. Equipment Usage: Optional section for events where participants use provided equipment - include specific responsibilities and care requirements

4. COVID-19 or Health Protocols: Optional section for specific health-related protocols - include during relevant health concerns

5. Parent/Guardian Consent: Optional section required when participant is a minor - include specific provisions for parental consent

Suggested Schedules

1. Schedule A - Event Details: Detailed description of event activities, timeline, and specific risks associated with each activity

2. Schedule B - Safety Protocols: Comprehensive list of safety rules and protocols specific to the event

3. Schedule C - Emergency Procedures: Detailed emergency procedures and contact information

4. Appendix 1 - Medical Information Form: Optional form for participant's relevant medical information and emergency contacts

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Sports and Recreation

Entertainment

Education

Corporate Events

Tourism

Adventure Sports

Performing Arts

Conferences and Exhibitions

Fitness and Wellness

Youth Activities and Camps

Relevant Teams

Legal

Operations

Risk Management

Event Planning

Compliance

Health and Safety

Corporate Communications

Customer Relations

Program Management

Venue Operations

Relevant Roles

Event Manager

Legal Counsel

Risk Management Officer

Operations Director

Compliance Manager

Sports Coordinator

Recreation Program Director

Safety Officer

Corporate Events Coordinator

Venue Manager

Activities Director

General Counsel

Program Administrator

Industries
Dutch Civil Code (Burgerlijk Wetboek) Book 6, Article 248: Governs the principles of reasonableness and fairness in contractual relationships, which affects the enforceability of waiver terms
Dutch Civil Code Book 6, Article 237: Lists potentially unfair terms in consumer contracts, including limitations of liability, which must be considered when drafting waivers
Dutch Civil Code Book 6, Article 162: Defines tort law and unlawful acts (onrechtmatige daad), which cannot be fully waived under Dutch law
Dutch Civil Code Book 7, Article 400-413: Regulates service agreements, relevant for event organization and participant relationships
General Data Protection Regulation (GDPR) / AVG: Regulates the collection and processing of personal data during event registration and waiver signing
Dutch Civil Code Book 3, Article 33-35: Governs the formation and validity of legal acts, including requirements for clear and unambiguous consent
Wet op de evenementenverzekeringen: Regulations regarding event insurance and liability coverage requirements for event organizers
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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