Event Waiver Template for Australia

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Key Requirements PROMPT example:

Event Waiver

"I need an Event Waiver for a high-risk outdoor adventure program involving teenagers aged 14-17, including rock climbing and kayaking activities, to be held throughout March 2025 in Queensland, with specific provisions for parental consent and emergency medical treatment."

Document background

The Event Waiver serves as a crucial risk management tool for organizations conducting events or activities in Australia. This document is essential when hosting activities that carry inherent risks, requiring careful consideration of both federal and state legislation, particularly the Australian Consumer Law and various state Civil Liability Acts. The Event Waiver must be drafted to balance the organization's need for protection against liability with the statutory rights of participants that cannot be excluded under Australian law. It typically includes detailed risk warnings, participant acknowledgments, medical declarations, and emergency provisions, while maintaining compliance with state-specific requirements for recreational activity waivers.

Suggested Sections

1. Parties: Identification of the event organizer/provider and the participant, including full legal names and contact details

2. Background: Brief description of the event and its nature, establishing context for the waiver

3. Definitions: Clear definitions of key terms used in the waiver, including 'Event', 'Activities', 'Risks', and 'Claims'

4. Risk Warning: Explicit warning about the risks involved in participating in the event, as required by Australian law

5. Acknowledgment of Risks: Participant's acknowledgment of understanding the risks involved

6. Waiver and Release: The core waiver language releasing the organizer from liability, drafted in compliance with Australian Consumer Law

7. Participant Obligations: List of participant responsibilities and required conduct during the event

8. Medical Declaration: Participant's declaration of fitness to participate and disclosure of relevant medical conditions

9. Emergency Contact: Participant's emergency contact information and consent for emergency medical treatment

10. Execution: Signature block with date and witness provisions

Optional Sections

1. Photo/Media Release: Optional section for obtaining consent to use participant's image in event photography/videography - include when media coverage or promotional material is planned

2. Guardian Consent: Required only when the participant is under 18 years of age or lacks capacity to sign

3. COVID-19 Declaration: Special health declarations related to COVID-19 - include during pandemic conditions

4. Insurance Details: Section detailing any insurance requirements or coverage - include for high-risk events

5. Equipment Usage: Section covering use and care of provided equipment - include when equipment is provided to participants

6. Intellectual Property: Protection of event-related IP - include for events involving proprietary content or methods

Suggested Schedules

1. Schedule A - Event Details: Detailed description of the event, including date, location, and specific activities

2. Schedule B - Specific Risks: Comprehensive list of specific risks associated with the event and activities

3. Schedule C - Safety Rules: Detailed safety rules and protocols that participants must follow

4. Appendix 1 - Medical Information Form: Detailed medical information form for participant completion

5. Appendix 2 - Emergency Procedures: Overview of emergency procedures and protocols

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Sports and Recreation

Entertainment

Education

Tourism

Adventure Activities

Fitness and Wellness

Corporate Events

Community Services

Arts and Culture

Outdoor Activities

Relevant Teams

Legal

Operations

Risk Management

Events

Customer Service

Safety and Compliance

Registration

Program Management

Relevant Roles

Event Manager

Risk Management Officer

Legal Counsel

Compliance Officer

Operations Manager

Safety Coordinator

Program Director

Venue Manager

Activities Coordinator

Customer Service Manager

Registration Coordinator

General Manager

Recreation Manager

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Authors

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