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Termination Of Service Letter Due To Non Payment
"I need to draft a Termination of Service Letter Due to Non Payment for my IT consulting client who has failed to pay the last three monthly invoices totaling RM75,000, with services to be terminated effective March 1, 2025."
1. Letter Header and Date: Company letterhead, current date, and reference number
2. Recipient Details: Full name and address of the recipient/client
3. Subject Line: Clear indication that this is a service termination notice due to non-payment
4. Service Agreement Reference: Details of the original service agreement including date and reference number
5. Non-Payment Statement: Clear statement of the payment default including amounts and due dates
6. Previous Communications: Reference to prior payment requests and warnings
7. Termination Declaration: Formal statement of service termination with effective date
8. Outstanding Balance: Statement of total amount due including any applicable late fees
9. Next Steps: Instructions for final payment and service discontinuation process
10. Signature Block: Authorized signatory details and company information
1. Resolution Option: Include when offering a final opportunity to resolve the payment issue before termination takes effect
2. Service Transition: Include when there's a need to outline the process for transitioning services to another provider
3. Legal Consequences: Include when there's a need to specify potential legal actions for continued non-payment
4. Asset Return: Include when there are company assets or materials that need to be returned
5. Confidentiality Reminder: Include when there are specific confidentiality obligations that continue post-termination
1. Payment History Schedule: Detailed record of unpaid invoices and payment attempts
2. Communication Log: Timeline of payment requests and related correspondence
3. Original Service Agreement: Copy of the relevant service agreement showing payment terms
4. Outstanding Invoices: Copies of all unpaid invoices
5. Delivery Confirmation: Proof of delivery for previous payment demands and notices
Authors
Professional Services
Information Technology
Consulting
Healthcare Services
Property Management
Construction
Maintenance Services
Educational Services
Financial Services
Marketing and Advertising
Telecommunications
Business Process Outsourcing
Legal Services
Engineering Services
Legal
Finance
Account Management
Client Relations
Operations
Compliance
Credit Control
Collections
Contract Administration
Business Development
Contract Manager
Account Manager
Financial Controller
Credit Control Manager
Business Development Manager
Operations Director
Legal Counsel
Collections Specialist
Client Relations Manager
Service Delivery Manager
Compliance Officer
Company Secretary
Chief Financial Officer
Accounts Receivable Manager
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