Letter Of Termination Of Employment Template for Malaysia

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Key Requirements PROMPT example:

Letter Of Termination Of Employment

"I need a Letter of Termination of Employment for a senior software engineer in Malaysia, with a 3-month notice period starting January 15, 2025, including clauses for handover of ongoing projects and return of company laptop."

Document background
The Letter of Termination of Employment is a crucial document in Malaysian employment relations, governed by the Employment Act 1955 and related legislation. It is used when an employer needs to formally end an employment relationship, whether due to performance issues, redundancy, restructuring, or other valid reasons. The letter must be carefully drafted to ensure compliance with Malaysian employment law, including proper notice periods, statutory benefits, and final payment calculations. It should clearly state the termination date, notice period arrangements, and any post-employment obligations. This document serves as legal evidence of proper termination procedures and helps protect both employer and employee interests while maintaining clear communication about the termination terms.
Suggested Sections

1. Letter Header: Company letterhead, date, and reference number

2. Recipient Details: Employee's full name and address

3. Subject Line: Clear indication that this is a termination notice

4. Termination Statement: Clear statement of employment termination with specific effective date

5. Notice Period: Details of notice period or payment in lieu of notice

6. Reason for Termination: Brief explanation of termination reason (if applicable and appropriate)

7. Final Payment Details: Information about final salary, unused leave, and other entitled benefits

8. Handover Requirements: Instructions for handover of work responsibilities

9. Closing Statement: Professional closing with acknowledgment of service

10. Signature Block: Employer's signature, name, and designation

Optional Sections

1. Garden Leave: Include when employee is required to serve notice period away from office

2. Restrictive Covenants Reminder: Include when employment contract contains post-employment restrictions

3. Company Property Return: Include when employee has company assets to return

4. Confidentiality Obligations: Include reminder of ongoing confidentiality obligations when relevant

5. Reference Provision: Include when company agrees to provide employment references

6. Outplacement Support: Include when company offers career transition assistance

7. Medical Benefits Extension: Include when applicable for senior employees or specific contracts

Suggested Schedules

1. Final Payment Calculation: Detailed breakdown of final payment including salary, leave, and other benefits

2. Company Property Checklist: Itemized list of company property to be returned

3. Employee Benefits Summary: Summary of benefits that will cease or continue post-termination

4. Handover Checklist: Detailed list of tasks and responsibilities to be handed over

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Banking & Finance

Manufacturing

Technology

Retail

Healthcare

Education

Construction

Professional Services

Hospitality

Telecommunications

Energy

Transportation

Agriculture

Mining

Real Estate

Relevant Teams

Human Resources

Legal

Senior Management

Operations

Administration

Compliance

Industrial Relations

Relevant Roles

Human Resources Manager

HR Director

Managing Director

CEO

Department Manager

Line Manager

HR Executive

HR Administrator

Legal Counsel

Company Secretary

Operations Manager

Regional Director

Country Manager

General Manager

Vice President

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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