Document background
Secretary Meeting Minutes are fundamental corporate documents required under Malaysian law, particularly the Companies Act 2016. They serve as the official record of corporate meetings, including board meetings, annual general meetings (AGMs), extraordinary general meetings (EGMs), and committee meetings. These minutes must be prepared and maintained by a qualified company secretary and need to accurately record all proceedings, decisions, and resolutions made during the meeting. The document plays a crucial role in corporate governance, providing evidence of compliance with legal requirements, documenting decision-making processes, and protecting both the company and its officers. In Malaysia, these minutes must be kept at the registered office or principal place of business and must be available for inspection by authorized parties.
