Permanent Offer Letter Of Employment Template for Malaysia

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Key Requirements PROMPT example:

Permanent Offer Letter Of Employment

"I need a Permanent Offer Letter of Employment for a senior software developer position in our Kuala Lumpur tech startup, including remote work provisions and stock option benefits, with employment starting March 1, 2025."

Document background
The Permanent Offer Letter Of Employment is a crucial document in Malaysian employment practice, serving as the primary instrument for formalizing employment relationships. It is used when an employer wishes to extend a formal offer of permanent employment to a selected candidate, typically following successful interviews and negotiations. The document must comply with Malaysian employment law, particularly the Employment Act 1955 and related legislation, while clearly stating all terms and conditions of employment. It should be issued before the employee's start date and requires acceptance by the prospective employee to become binding. The letter typically includes comprehensive details about the position, compensation, benefits, working conditions, and statutory requirements, forming the basis of the employment contract once accepted.
Suggested Sections

1. Letter Header: Company letterhead, date, and reference number

2. Addressee Details: Employee's full name and address

3. Job Offer Statement: Clear statement offering employment and requesting acceptance

4. Position and Reporting Line: Job title, department, and immediate superior

5. Employment Start Date: Confirmed start date and employment status

6. Probation Period: Duration of probation and terms of confirmation

7. Compensation and Benefits: Basic salary, allowances, and other monetary benefits

8. Working Hours: Standard working hours, days, and overtime policies

9. Leave Entitlements: Annual, medical, and other statutory leave provisions

10. Statutory Contributions: EPF, SOCSO, EIS, and income tax arrangements

11. Notice Period: Required notice period for termination by either party

12. Confidentiality: Basic confidentiality obligations

13. Acceptance Section: Space for employee's acknowledgment and acceptance

14. Signature Block: Company authorized signatory details

Optional Sections

1. Mobility Clause: Required if the role may involve relocation or travel

2. Non-Competition: Added for senior positions or roles with access to sensitive information

3. Benefits in Kind: Include when offering company car, housing, or other non-monetary benefits

4. Commission Structure: Required for sales or commission-based positions

5. Share Options: Include if employee is eligible for company share schemes

6. Flexible Working: Include if offering remote work or flexible arrangements

7. Education Assistance: Include if offering training or education benefits

8. Medical Insurance Coverage: Details of additional medical benefits beyond statutory requirements

Suggested Schedules

1. Job Description: Detailed outline of roles, responsibilities, and KPIs

2. Benefits Schedule: Comprehensive list of benefits and eligibility criteria

3. Company Policies: Key policies requiring specific acknowledgment

4. Bonus Scheme: Details of performance bonus or incentive schemes

5. Code of Conduct: Company's standard code of conduct and ethics

6. IT Policy: Guidelines for use of company IT resources

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Technology

Manufacturing

Financial Services

Healthcare

Education

Retail

Construction

Professional Services

Hospitality

Telecommunications

Energy

Transport and Logistics

Agriculture

Mining and Resources

Media and Entertainment

Relevant Teams

Human Resources

Legal

Finance

Operations

Information Technology

Sales

Marketing

Customer Service

Research and Development

Production

Quality Assurance

Administration

Public Relations

Procurement

Business Development

Relevant Roles

Chief Executive Officer

Chief Financial Officer

Managing Director

General Manager

Department Manager

Senior Executive

Executive

Administrator

Specialist

Analyst

Engineer

Accountant

Sales Representative

Customer Service Representative

Technical Support

Human Resources Officer

Marketing Executive

Operations Manager

Project Manager

Research and Development Officer

Production Supervisor

Quality Control Inspector

Legal Counsel

IT Manager

Software Developer

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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