Informal Job Offer Letter Template for Malaysia

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Key Requirements PROMPT example:

Informal Job Offer Letter

"I need an Informal Job Offer Letter for a Senior Software Engineer position at our Kuala Lumpur office, including stock options and relocation package from Singapore, with the role starting March 1, 2025."

Document background
The Informal Job Offer Letter is a crucial preliminary document in the Malaysian employment process, typically issued after successful job interviews and salary negotiations but before the formal employment contract. It serves to document the initial agreement between the employer and the prospective employee, outlining key terms of employment while maintaining a welcoming tone. This document is designed to comply with Malaysian employment legislation, including the Employment Act 1955, while being concise and accessible. The letter acts as a stepping stone to formal employment documentation and is commonly used across various industries in Malaysia. It includes essential information such as position details, compensation package, benefits, and start date, while leaving more detailed terms for the formal employment contract.
Suggested Sections

1. Company Letterhead and Date: Official company letterhead with complete contact details and date of the offer

2. Candidate Address and Salutation: Recipient's full name and address, with appropriate salutation

3. Opening Paragraph: Expression of interest and formal job offer statement

4. Position Details: Job title, department, and reporting relationship

5. Start Date: Proposed employment start date

6. Compensation: Basic salary, allowances, and any guaranteed bonuses

7. Working Hours: Standard working hours and days

8. Benefits Summary: Overview of main benefits like medical, leave entitlements

9. Probation Period: Duration and terms of probation period

10. Acceptance Instructions: How to accept the offer and deadline for acceptance

11. Closing: Congratulatory note and contact for questions

12. Signature Block: Authorized signatory details and signature

Optional Sections

1. Relocation Package: Include if offering relocation assistance to candidates from different cities/countries

2. Commission Structure: For sales or commission-based roles

3. Equity/Stock Options: For companies offering share-based compensation

4. Pre-employment Conditions: If specific requirements like background checks or medical examinations are needed

5. Non-Compete Clause Reference: Brief mention if applicable to the role, with details in formal contract

6. Remote Work Arrangements: If position offers flexible or remote working options

7. Performance Bonus Structure: If role includes performance-based incentives

Suggested Schedules

1. Benefits Overview: Detailed breakdown of company benefits and insurance coverage

2. Job Description: Detailed role responsibilities and requirements

3. Company Policies Summary: Brief overview of key company policies relevant to the position

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Technology

Manufacturing

Financial Services

Healthcare

Education

Retail

Professional Services

Construction

Hospitality

Telecommunications

Energy

Transportation

Media and Entertainment

Real Estate

Agriculture

Relevant Teams

Human Resources

Legal

Finance

Operations

Sales

Marketing

Information Technology

Research and Development

Customer Service

Administration

Product Development

Quality Assurance

Business Development

Executive Management

Corporate Communications

Relevant Roles

Software Engineer

Account Manager

Sales Executive

Marketing Director

Human Resources Manager

Financial Analyst

Operations Manager

Project Manager

Business Development Executive

Research Scientist

Administrative Assistant

Product Manager

Customer Service Representative

Quality Assurance Specialist

Chief Technology Officer

Chief Financial Officer

Department Head

General Manager

Senior Consultant

Technical Lead

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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