Graphic Design Non Disclosure Agreement Template for Malaysia

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Key Requirements PROMPT example:

Graphic Design Non Disclosure Agreement

"I need a Graphic Design Non Disclosure Agreement for my design agency in Kuala Lumpur that works with multiple corporate clients, with specific provisions for protecting brand assets and allowing my team to showcase work in their portfolios after a 12-month confidentiality period starting March 2025."

Document background
This Graphic Design Non Disclosure Agreement is essential for protecting confidential information exchanged during graphic design projects in Malaysia. It should be used whenever a design professional or agency begins discussions about or commences work on projects involving sensitive client information, brand materials, or proprietary design concepts. The document complies with Malaysian legislation, including the Contracts Act 1950, Copyright Act 1987, and Personal Data Protection Act 2010, providing comprehensive protection for both clients and designers. It covers various aspects of confidentiality, from initial project discussions to final design deliverables, and includes specific provisions for digital assets, usage rights, and intellectual property protection. This agreement is particularly relevant in today's digital age where design assets can be easily shared and replicated.
Suggested Sections

1. Parties: Identification of the disclosing party (typically the client) and receiving party (graphic designer/design firm), including full legal names and addresses

2. Background: Context of the relationship between parties and purpose of the NDA in relation to graphic design services

3. Definitions: Key terms including 'Confidential Information', 'Design Materials', 'Intellectual Property Rights', 'Project Materials', and other relevant terms

4. Scope of Confidential Information: Detailed description of what constitutes confidential information in the context of graphic design work

5. Obligations of Confidentiality: Core confidentiality obligations, including handling and protection of confidential information

6. Permitted Use: Specific allowed uses of confidential information for the graphic design project

7. Protection of Confidential Information: Security measures required to protect confidential information

8. Return or Destruction of Confidential Information: Requirements for handling confidential information after project completion or termination

9. Intellectual Property Rights: Protection of existing IP rights and handling of new IP created during the project

10. Term and Termination: Duration of the agreement and termination provisions

11. Breach and Remedies: Consequences of breach and available remedies

12. General Provisions: Standard clauses including governing law, jurisdiction, and entire agreement

Optional Sections

1. Third Party Disclosure: Include when the designer may need to share information with subcontractors or team members

2. Digital Security Measures: Add when dealing with digital assets and online collaboration

3. Social Media and Portfolio Usage: Include when addressing if/how the designer can use work in their portfolio

4. International Transfer of Data: Add for projects involving international clients or team members

5. Non-Competition: Include when wanting to restrict designer from working with competitors

6. Non-Solicitation: Add when wanting to prevent poaching of employees or clients

7. Moral Rights: Include when dealing with attribution and integrity rights of designs

8. Insurance Requirements: Add when requiring specific insurance coverage for valuable design projects

Suggested Schedules

1. Schedule 1: Specified Confidential Information: Detailed list of specific confidential materials, design briefs, and brand guidelines

2. Schedule 2: Authorized Personnel: List of individuals authorized to access and work with confidential information

3. Schedule 3: Security Protocols: Specific security measures and protocols for handling digital and physical materials

4. Schedule 4: Project Scope: Definition of the specific graphic design project(s) covered by the NDA

5. Appendix A: Data Handling Procedures: Detailed procedures for handling, storing, and transmitting confidential data

6. Appendix B: Approved Usage Examples: Examples of permitted uses of confidential information in design context

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Relevant Industries

Advertising and Marketing

Publishing

E-commerce

Technology

Entertainment

Fashion and Retail

Financial Services

Healthcare

Education

Corporate Services

Media and Communications

Gaming Industry

Consumer Goods

Hospitality

Relevant Teams

Legal

Creative Services

Marketing

Brand Management

Digital Design

Corporate Communications

Product Development

Customer Experience

Innovation

Procurement

Business Development

Relevant Roles

Graphic Designer

Creative Director

Art Director

Brand Manager

Marketing Manager

Design Consultant

UI/UX Designer

Production Artist

Digital Designer

Creative Services Manager

Design Project Manager

Brand Identity Designer

Visual Communications Designer

Packaging Designer

Corporate Communications Manager

Digital Marketing Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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