Unsuccessful Interview Letter Template for India

The Unsuccessful Interview Letter is a crucial document in the Indian recruitment process, used to formally communicate to candidates that they have not been selected for a position following an interview. This document must be carefully drafted to comply with Indian employment laws, including the Constitution of India's anti-discrimination provisions and relevant labor laws. It typically includes appreciation for the candidate's time, a clear but diplomatic communication of the decision, and may include constructive feedback when appropriate. The letter serves multiple purposes: it provides closure to candidates, maintains professional relationships, protects the organization from potential legal issues, and upholds the company's reputation in the job market. Organizations should ensure the letter aligns with their HR policies while being mindful of cultural sensitivities and legal requirements in the Indian context.

1. Letter Header: Company letterhead, date, and candidate's contact information

2. Greeting: Professional salutation addressing the candidate by name

3. Appreciation: Thank the candidate for their time and interest in the position

4. Decision Communication: Clear but diplomatic communication of the unsuccessful outcome

5. Brief Explanation: General, non-specific reason for the decision that doesn't create legal exposure

6. Future Opportunities: Encouragement to apply for future positions if appropriate

7. Closing: Professional sign-off with sender's name and position

8. Company Footer: Standard company contact information and legal disclaimer