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International Travel Permission Declaration Form

International Travel Permission Declaration Form Template for India

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Key Requirements PROMPT example:

International Travel Permission Declaration Form

"I need an International Travel Permission Declaration Form for a group of 5 IT professionals traveling to Germany for a 6-month project starting March 2025, including declarations for foreign exchange and company-sponsored accommodation."

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Document background
The International Travel Permission Declaration Form is a crucial document required for individuals traveling abroad from India, designed to ensure compliance with Indian immigration laws, foreign exchange regulations, and international travel requirements. This form becomes necessary when individuals need to document their travel intentions, whether for business, education, or personal purposes. It includes comprehensive declarations about the traveler's identity, destination, purpose of travel, financial arrangements, and compliance with various Indian regulations including the Passports Act, 1967, and FEMA guidelines. The document serves as a formal record for authorities and can be particularly important for corporate compliance, visa applications, and maintaining proper travel documentation records.
Suggested Sections

1. Declarant Details: Personal information of the person making the declaration, including full name, address, passport details, and contact information

2. Travel Information: Specific details about the planned travel including destination countries, duration, purpose of travel, and intended departure/return dates

3. Financial Declarations: Declaration of currency being carried, source of funds for travel, and compliance with FEMA regulations

4. Health and Insurance: Declaration of health insurance coverage and any relevant medical conditions or vaccinations

5. Emergency Contacts: Contact details of persons to be notified in case of emergencies, both in India and at destination

6. Declaration and Undertaking: Formal statement confirming the truth of all information provided and understanding of legal obligations

7. Verification: Space for official verification, including notary or authorized signatory details

Optional Sections

1. Minor Travel Authorization: Additional section required when the declaration is for a minor, including parental/guardian consent and custody details

2. Business Travel Details: Required for business travelers, including company information, invitation letters, and business purpose details

3. Educational Institution Details: Required for students, including details of foreign educational institution and course enrollment

4. Employment Details: Required for overseas employment, including employer details and contract information

5. Sponsored Travel Information: Required when travel is sponsored by third party, including sponsor details and relationship

Suggested Schedules

1. Appendix A - Supporting Documents Checklist: Comprehensive list of required documents to be attached with the declaration form

2. Appendix B - Country-Specific Requirements: Special requirements or restrictions for specific destination countries

3. Schedule 1 - Terms and Conditions: Detailed terms and conditions governing the travel declaration

4. Schedule 2 - Currency Declaration Form: Detailed breakdown of currency being carried and relevant FEMA compliance details

5. Schedule 3 - Medical Declaration Form: Detailed health and vaccination records when required for specific destinations

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Declarant
Authorized Representative
Travel Period
Destination Country
Foreign Exchange
Permitted Currency
Travel Purpose
Sponsoring Entity
Supporting Documents
Authorized Signatory
Declaration Date
Emergency Contact
Foreign Address
Home Country
Immigration Authority
Legal Guardian
Minor
Notified Authority
Passport
Permanent Address
Restricted Country
Sponsor
Travel Documents
Travel Insurance
Visa
Working Day
Authorized Dealer
Competent Authority
Foreign Employer
Host Institution
Relevant Industries

Banking & Financial Services

Education

Information Technology

Manufacturing

Consulting

Healthcare

Tourism & Hospitality

Construction & Engineering

Energy & Resources

Professional Services

Non-Profit Organizations

Government & Public Sector

Relevant Teams

Human Resources

Legal

Compliance

Finance

Administration

Global Mobility

Risk Management

Corporate Travel

Operations

International Business Development

Relevant Roles

Human Resources Manager

Travel Coordinator

Compliance Officer

Legal Counsel

Immigration Specialist

Global Mobility Manager

Business Development Manager

International Project Manager

Corporate Travel Manager

Finance Manager

Risk Management Officer

Executive Assistant

Operations Manager

Administrative Officer

Industries
Passports Act, 1967: Fundamental law governing the issuance of passports and travel documents in India, establishing the legal framework for international travel documentation
Emigration Act, 1983: Regulates departure of Indian nationals for employment abroad and establishes protections for Indian workers overseas
Foreign Exchange Management Act (FEMA), 1999: Governs foreign exchange transactions and currency declarations required for international travel
Guardian and Wards Act, 1890: Relevant for travel permissions for minors, defining who can grant travel authority for children
Ministry of External Affairs Guidelines on International Travel: Current administrative guidelines and requirements for international travel from India, including COVID-related protocols and country-specific requirements
Prevention of Money Laundering Act, 2002: Relevant for currency declarations and transfers related to international travel
Immigration Act, 1983: Governs the entry, exit, and presence of foreigners in India, including rules for return permissions
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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