International Travel Permission Declaration Form Template for New Zealand

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Key Requirements PROMPT example:

International Travel Permission Declaration Form

"I need an International Travel Permission Declaration Form for a group of 5 technical engineers traveling to Japan for a 3-month work assignment starting March 2025, including specific provisions for technical equipment transport and client confidentiality requirements."

Document background
The International Travel Permission Declaration Form is a critical document required for individuals traveling internationally from New Zealand, established under the framework of New Zealand's immigration and border control legislation. This document became particularly significant following enhanced border control measures and the need for more structured travel documentation. It serves multiple purposes including risk management, compliance with immigration requirements, and maintaining accurate records of international travel. The form requires travelers to provide detailed information about their travel plans, personal details, health status, and various declarations to ensure compliance with both New Zealand and international travel requirements. It is designed to accommodate different types of travel (business, education, personal) while maintaining consistency with New Zealand's legal framework and international obligations. The document plays a crucial role in facilitating smooth international travel while ensuring proper documentation and authorization.
Suggested Sections

1. Personal Details: Declarant's full legal name, date of birth, passport details, and contact information

2. Travel Information: Intended travel dates, destinations, purpose of travel, and duration of stay

3. Health Declarations: Current health status, vaccination records, and relevant medical conditions as required by immigration authorities

4. Security Declarations: Declarations regarding criminal history, security concerns, and prohibited items

5. Financial Declaration: Statement of sufficient funds for travel and return, including any sponsorship arrangements

6. Return Journey Confirmation: Declaration of intention and means to return to New Zealand

7. Declaration of Truth: Formal statement confirming all provided information is true and correct

8. Signature Block: Space for declarant's signature, date, and witness details if required

Optional Sections

1. Minor Travel Authorization: Additional section when the form is for a minor, including parental/guardian consent and custody details

2. Business Travel Details: For business travelers, including company information, business purpose, and sponsor details

3. Study Abroad Information: For educational travel, including institution details, course information, and duration of study

4. COVID-19 Specific Declarations: Additional health declarations specific to COVID-19 requirements, if currently applicable

5. Third-Party Authorization: When someone is authorized to act on behalf of the traveler

6. Special Circumstances: For declaring any special conditions, medical requirements, or unusual travel arrangements

Suggested Schedules

1. Schedule A - Identity Documents: Copies of passport, national ID, or other relevant identification documents

2. Schedule B - Travel Itinerary: Detailed travel plans including flights, accommodation, and in-country movements

3. Schedule C - Supporting Documents: Additional documentation such as visa copies, invitation letters, or employment contracts

4. Schedule D - Medical Certificates: Any required health certificates, vaccination records, or medical clearances

5. Appendix 1 - Country-Specific Requirements: List of specific requirements for declared destination countries

6. Appendix 2 - Emergency Contacts: List of emergency contacts both in New Zealand and at destination countries

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Human Resources Manager

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Travel Coordinator

Global Mobility Manager

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Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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