Tour Consent Form Template for India

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Key Requirements PROMPT example:

Tour Consent Form

"I need a Tour Consent Form for a 14-day adventure tourism package in the Himalayas planned for March 2025, which includes high-altitude trekking and camping, requiring specific health declarations and liability waivers for extreme weather conditions."

Document background
The Tour Consent Form is a fundamental document required for conducting organized tours in India, designed to protect both tour operators and participants. It becomes necessary whenever an individual participates in organized tour activities, whether for leisure, educational, or cultural purposes. The document addresses key aspects mandated by Indian tourism regulations and consumer protection laws, including participant information, health declarations, risk acknowledgment, and liability provisions. This form is particularly crucial given India's diverse tourism landscape, ranging from heritage sites to adventure activities, and must comply with various state-specific tourism regulations while maintaining consistency with federal laws. The document typically includes emergency protocols, data protection provisions, and specific considerations for activities involved in the tour.
Suggested Sections

1. Personal Information: Section for participant's details including full name, contact information, emergency contacts, and identification details

2. Tour Details: Specific information about the tour including dates, destinations, duration, and basic itinerary

3. Health Declaration: Mandatory health-related information, existing conditions, allergies, and medical requirements

4. Assumption of Risk: Clear outline of potential risks associated with the tour activities and participant's acknowledgment of these risks

5. Liability Waiver: Legal provisions regarding the tour operator's liability limitations and participant's acceptance of these terms

6. Code of Conduct: Expected behavior, compliance with local laws and customs, and consequences of violations

7. Emergency Procedures: Protocols for medical emergencies, evacuation procedures, and emergency contact utilization

8. Photography Consent: Permission for tour operator to use photographs taken during the tour for promotional purposes

9. Data Protection: Information about how personal data will be collected, stored, and used in compliance with Indian law

10. Cancellation Policy: Terms and conditions regarding tour cancellation, refunds, and rescheduling

Optional Sections

1. Special Dietary Requirements: Include when tour includes meal provisions or for tours exceeding certain duration

2. Adventure Activity Waiver: Additional waiver section for tours involving high-risk activities like trekking, water sports, or adventure sports

3. Minor Participant Addendum: Required when accepting participants under 18 years of age, including parent/guardian consent provisions

4. Foreign Language Declaration: Include when catering to non-English speaking participants, confirming understanding of terms in their preferred language

5. Covid-19 Protocol: Specific health and safety measures related to pandemic conditions, if currently applicable

6. Cultural Site Etiquette: Include for tours involving visits to religious or culturally sensitive locations

7. Fitness Requirements: Specific section for tours requiring minimum fitness levels or physical capabilities

Suggested Schedules

1. Detailed Itinerary: Comprehensive day-by-day breakdown of tour activities, locations, and timings

2. Equipment List: Detailed list of required and recommended equipment/items for the tour

3. Medical Information Form: Detailed health questionnaire and medical history form

4. Insurance Coverage Details: Specifics about included insurance coverage and recommended additional coverage

5. Emergency Contact Protocol: Detailed procedures and contact information for various emergency scenarios

6. Local Authority Permissions: Copies of relevant permits and permissions for restricted areas or special activities

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Relevant Industries

Tourism

Hospitality

Adventure Sports

Cultural Tourism

Religious Tourism

Educational Tourism

Medical Tourism

Corporate Travel

Transport Services

Event Management

Relevant Teams

Legal

Operations

Customer Service

Risk Management

Safety and Compliance

Sales and Booking

Emergency Response

Documentation

Tour Planning

Quality Assurance

Relevant Roles

Tour Operator

Tourism Manager

Legal Compliance Officer

Risk Management Specialist

Customer Relations Manager

Tour Guide

Safety Officer

Operations Manager

Booking Coordinator

Travel Consultant

Adventure Sports Instructor

Cultural Tour Coordinator

Medical Tourism Coordinator

Corporate Travel Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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