Evaluation Request For Proposal Template for Ireland

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Key Requirements PROMPT example:

Evaluation Request For Proposal

"I need an Evaluation Request For Proposal document for a public sector IT system upgrade project in Ireland, with specific emphasis on cybersecurity evaluation criteria and GDPR compliance, to be issued by March 2025."

Document background
The Evaluation Request For Proposal document is a critical instrument in Irish procurement processes, used when organizations need to establish a structured and transparent framework for evaluating supplier proposals. It is particularly relevant for high-value or complex procurement activities where objective assessment criteria are essential. The document must comply with Irish procurement law and, where applicable, EU procurement directives, especially for public sector procurement above certain thresholds. It typically includes detailed evaluation methodologies, scoring criteria, compliance requirements, and governance procedures to ensure fair and objective assessment of all submissions. This document type is fundamental in ensuring that the evaluation process is defensible, transparent, and aligned with procurement best practices while maintaining compliance with Irish legal requirements.
Suggested Sections

1. Introduction: Overview of the organization issuing the RFP and the purpose of the procurement

2. Project Overview: Detailed description of the project, objectives, and desired outcomes

3. Scope of Work: Detailed specifications of the required goods, services, or works

4. Submission Requirements: Instructions for proposal submission, including format, deadline, and contact information

5. Evaluation Process: Description of how proposals will be evaluated, including stages and timelines

6. Evaluation Criteria: Detailed breakdown of evaluation criteria and their respective weightings

7. Terms and Conditions: Standard legal terms governing the RFP process

8. Confidentiality Requirements: Rules regarding the handling of confidential information

9. Timeline: Key dates including submission deadline, evaluation period, and award notification

10. Contact Information: Details of the procurement contact person and process for queries

Optional Sections

1. Pre-Qualification Requirements: Used when specific qualifications or certifications are required to bid

2. Site Visit Information: Include when physical inspection of facilities is necessary for proposal preparation

3. GDPR Compliance Requirements: Required when the project involves processing personal data

4. Environmental Requirements: Include when environmental considerations are part of the evaluation criteria

5. Social Value Criteria: Used when social value or community benefit is part of the evaluation

6. Innovation Submission Guidelines: Include when seeking innovative solutions or alternatives

7. Brexit Implications: Required when the project may be affected by UK-EU trading relationships

Suggested Schedules

1. Schedule A - Detailed Specifications: Technical requirements and specifications for the goods or services

2. Schedule B - Pricing Template: Standardized format for submission of pricing information

3. Schedule C - Evaluation Matrix: Detailed scoring methodology and criteria weightings

4. Schedule D - Response Templates: Standard forms for technical and commercial responses

5. Schedule E - Draft Contract: Proposed terms and conditions for the eventual contract

6. Appendix 1 - Compliance Checklist: Checklist of mandatory requirements and submissions

7. Appendix 2 - Reference Form: Template for submission of reference information

8. Appendix 3 - Declaration Forms: Required legal declarations including tax compliance and anti-collusion

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Public Sector

Technology and IT

Construction and Infrastructure

Professional Services

Healthcare

Education

Financial Services

Manufacturing

Energy and Utilities

Transportation and Logistics

Environmental Services

Telecommunications

Research and Development

Relevant Teams

Procurement

Legal

Finance

Operations

Risk and Compliance

Project Management Office

Supply Chain

Commercial

Technical Evaluation

Quality Assurance

Relevant Roles

Procurement Manager

Contract Manager

Legal Counsel

Compliance Officer

Project Manager

Technical Evaluator

Financial Controller

Risk Manager

Supply Chain Manager

Commercial Director

Chief Financial Officer

Operations Director

Business Development Manager

Bid Manager

Quality Assurance Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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